Excluding Vendors from Validations

You may have vendors that are an established institution such as the IRS, and you are certain they don’t require any validations. If you know these vendors are legitimate, you can exclude them from checks in the Vendor Record.

In the top section of the record, check the box next to Exclude Vendor Check to exclude that vendor from all validation checks. Always use due diligence when this feature is active. If you want to exclude a vendor from a specific check, see the steps at the bottom of the page.

The Validation Status remains OK, but an alert icon will note that you have excluded the vendor.

When you run a validation with a vendor who is excluded from all validation checks, the status will be set to OK and the validation process will not be triggered.

When you audit your vendors, the status will be Vendor Excluded.

Excluding Vendors from Specific Provider Checks

Sometimes a vendor may have information that may cause a vendor to fail validation, such as a name that conflicts with the OFAC Screen. If you know these vendors are legitimate, you can choose to exclude them from any of the specific provider checks:

• TIN
• OFAC
• Address Validation
  

Click the ellipsis (…) to the right of the Validate Vendor button to expand more options. Click Exclude Providers.

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In the Exclude Vendor by Provider window, select which provider(s) to exclude.

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Next time you validate a vendor who is excluded from a specific provider, that provider will not appear in the validation results, and it will show as Excluded in the Validation Audit.

For this example, we have excluded a vendor from the OFAC Screen.
Validation Result: Notice that OFAC is not in the validation results.

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Validation Audit: Notice that OFAC shows as Excluded.

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Mekorma recommends that when excluding a vendor from a specific provider, add a note to the audit record explaining why the vendor is excluded, and include any pertinent info to help your approver better understand the reason for exclusion.