After successful validation, the vendor’s status will be updated to reflect their current standing in the system. The three possible statuses for Mekorma Vendor Validation are: Ok, Warning, and Error.
- Validation OK
- Ok means all systems are go: there are no negative results from a validation.
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- Validation Warning
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Warning means there is an uncertain result. For example, you enter “John Smith” and the OFAC Sanctions List returns a partial match for “John S”. It is then up to you to review the vendor and information you have and determine whether you want to continue or not.
If you receive a warning result and have completed due diligence, change the Vendor Status back to Active (or whichever status you desire) by clicking the drop-down menu and selecting the appropriate status. To exclude this vendor from future OFAC Screens, follow the instructions in the Excluding Vendors from Specific Provider Checks section of Excluding Vendors from Validations.
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- Validation Error
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Error occurs when there is a problem found on a validation search. For example, there is a full match on the OFAC Sanctions List, the TIN and name combination do not match IRS records, or both of these occur. When an error result is received, you will need to review your vendor and their information. If they are on the OFAC Sanctions List, you might want to reconsider doing business with them. If they fail the TIN Match, you need to apply retainage and obtain a W9 or get the correct info. You can review the steps to apply retainage in Configuring TIN Provider.
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