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Set Up a Checkbook
Configuration » Set Up a Checkbook
Before setting up your checkbooks for Mekorma MICR check printing, please be sure you have already created the necessary Checkbook ID(s) within the Dynamics GP Checkbook Maintenance window. Consult your GP documentation if you need assistance with this step. Mekorma…
Set Up Named Printers
Configuration » Automate the Selection of Printers » Set Up Named Printers
*To access the Assign Named Printers window, go to the Microsoft Dynamics GP drop-down menu > Setup > System > Named Printers The first step in configuring Named Printers is to name them! Printers must be set up with Printer IDs: Login as an…
Out-of-Office Feature Set Up
Configuration » Configure Security Model » Task-Based Security » Out-of-Office Feature Set Up
If an Approver or Authorizer needs to delegate another GP user to take over their duties for a period of time, they can do so in the Mekorma User Preferences window. The delegate must have access to the Mekorma Navigation lists. *To access the Mekorma User…
Apply a Threshold ID to a Checkbook
Configuration » Configure Security Model » Task-Based Security » Apply a Threshold ID to a Checkbook
The final step in setting up Task-Based security is to assign Threshold IDs to the checkbooks from which you will be paying. You can assign different Threshold IDs to the Payables, US Payroll and Canadian Payroll modules from within the Checkbook Setup window. *To…
Task-Based Security
Configuration » Configure Security Model » Task-Based Security
This video will guide you through the steps necessary to fully set up approval workflow, authorization and signature logic using the Task-Based Security model: Follow these steps to set up Task-Based Security: Choose Task-Based Security in the Security Setup…
Vendor Class Security
Configuration » Configure Security Model » Task-Based Security » Vendor Class Security
The Vendor Class Security feature provides the flexibility to customize Mekorma’s security settings on a per Vendor Class basis. This feature is supported under Mekorma Legacy Security by Checkbook ID and User ID, as well as Task-Based secure approval workflow.…
Signatures with Approval Workflow
Configuration » Configure Security Model » Task-Based Security » Signatures with Approval Workflow
Once you have chosen Task-Based Security in the Security Setup window, and assigned Security Roles and Tasks to the desired Approvers, one or more Threshold IDs must be created and then assigned to a checkbook – this will enable a secure workflow process. Watch…
Signatures with Batch Authorization
Configuration » Configure Security Model » Task-Based Security » Signatures with Batch Authorization
Once you have chosen Task-Based Security in the Security Setup window, and assigned Security Roles and Tasks to the desired Authorizers, a Threshold ID must be created to enable Authorizers to authorize batches when requested. Watch the video below for an example of a…
Task-Based Security Model
Introduction to Mekorma » Security Model Options » Task-Based Security Model
Task-Based security allows you to configure a secure approval workflow or batch authorization process for payables batches. This video gives an overview of Task-Based security and how it works: You will want to decide whether to configure secure approval…
Print US Payroll Checks
Process Payments » Print Payments » Print US Payroll Checks
You are ready to print US Payroll checks after the following steps have been completed: Create a US payroll batch using the standard Microsoft Dynamics GP procedures. Build and calculate your checks. *To open the Print Mekorma MICR US Payroll Checks window, go to…
Vendor Class Security
Configuration » Configure Security Model » Legacy Security » Vendor Class Security
The Vendor Class Security feature provides the flexibility to customize Mekorma’s security settings on a per Vendor Class basis. This feature is supported under Mekorma Legacy Security by Checkbook ID and User ID. The rules configured for vendor security…
Configure Signature Logic Only
Configuration » Configure Security Model » Task-Based Security » Configure Signature Logic Only
It is possible to configure your settings so that signature logic only is applied to your check printing. This includes the ability to print blank lines for hand written signatures. *To access the Mekorma Threshold Maintenance window, go to the Mekorma Area page >…
Configure Security Model
Configuration » Configure Security Model
Once you’ve determined which security model you will be using, you must select the appropriate choice in the Security Setup window. !For first-time installation of Mekorma build x76 or later, Task-Based Security will be set as the default. Existing Mekorma…
Assign Signature Files to Users
Configuration » Configure Security Model » Task-Based Security » Assign Signature Files to Users
In Task-Based security, before using signatures to set up Threshold IDs, an administrator must first assign signature files to individual users. Be sure that all needed signatures are in a digital format and stored in an accessible folder. *To access the Signature…
Approvals with Secure Approval Workflow
Process Payments » Approvals with Secure Approval Workflow
After building a batch of payments, the batch can be locked before printing. An approval workflow can be configured to notify designated users (Mekorma Approvers) that there are transaction payments needing their approval. Workflow must first be configured by…
Security by Checkbook ID
Configuration » Configure Security Model » Legacy Security » Security by Checkbook ID
To Configure Security by Checkbook: *To open the Mekorma MICR Security Setup window, be sure you have chosen Legacy Security in the Security Setup window. Then go the the Mekorma Area page > Setup > Company > Security Maintenance On the Mekorma MICR Security…
Multi-Batch Management Setup
Configuration » Multi-Batch Management Setup
Multi-Batch Management (MMM) allows Mekorma users to build and process payment batches, for multiple companies and checkbooks, using one centralized action board. There are a number of setup options that allow you to automate the payment process in various ways. You…
Enable Split Batches
Configuration » Enable Split Batches
The Split Batch feature enables transactions within a workflow process to be split, according to the threshold level and approval requirements of that threshold. If transactions within a certain threshold range do not need to be approved, those transactions can be…
Processing Batches with Split Batches Enabled
Process Payments » Processing Batches with Split Batches Enabled
Processing Split Batches Using Task-Based Security with Approvals If the split batch feature is enabled, batches are split during the workflow process based on the Threshold ID logic: Transactions that do not require approval will remain in the original batch,…
MEM Connector for Payroll
Configuration » MEM Connector Setup » MEM Connector for Payroll
When Binary Stream’s Multi-Entity Management is installed, each employee is assigned to a facility, and each facility is assigned to a payroll checkbook. When payroll is processed, multiple checkbooks may be accessed. Check numbers are assigned according to the…
Email/ Text Notifications
Configuration » Configure Security Model » Task-Based Security » Email/ Text Notifications
Users assigned to Approver or Authorizer security roles can set up email and text notifications for optimal workflow within the Mekorma Preferences window: Set Up Email and Text Notifications *To access the Mekorma User Preferences window, go to the Microsoft…
Build Multiple Batches at Once
Process Payments » Build Batches with Mekorma » Build Multiple Batches at Once
*To open the Action Board, go to the Mekorma Area Page > Transactions > Payables > Multi-Batch Management Action Board Open the Multi-Batch Management Action Board. Click on the Action drop-down menu and select Build Payment Batches (this is the default…
Create a Process ID
Configuration » Multi-Batch Management Setup » Create a Process ID
A Process ID allows you to save build criteria for multiple companies and checkbooks. When a Process ID is run in the Action Board, batches are built according to all the build parameters you have saved within that ID. *To open the Multi-Batch Management Process…
Signatures Only with Standard GP Security
Configuration » Configure Security Model » Legacy Security » Signatures Only with Standard GP Security
When using the Legacy Security model, it is possible to set up very simple signature logic, allowing you to automatically print signatures on checks without configuring passwords or workflow. The setup steps described below will apply the same signature logic to…
Security Model Options
Introduction to Mekorma » Security Model Options
Mekorma users can choose between two working security models, if more than the standard GP option is desired. In addition to the below descriptions, please see here for a detailed list of features and how they compare. Mekorma Task-Based Security Available in build…
Create a Build ID
Configuration » Multi-Batch Management Setup » Create a Build ID
A Build ID allows you to save your payment voucher selection criteria so you don’t have to recreate it each time you build payment batches. To save the build criteria, Multi-Batch Management uses a window based on Dynamics GP’s Build Payment Batch window.…
Legacy Security Model
Introduction to Mekorma » Security Model Options » Legacy Security Model
Mekorma Legacy Security Legacy is Mekorma’s original security model and includes the options to set security by: User ID Checkbook ID Default GP security User ID Security by User ID uses the Microsoft Dynamics GP User ID and password as your check…
New Features
Release Notes for Mekorma Build x78 » New Features
*Expand each section by clicking +. Collapse each section by clicking - Mekorma Payment Hub (compatible with GP2013, 2015, 2016, 2018) Improved performance as the system no longer automatically retrieves registration keys during GP startup and no longer…
Setup Signatures/ Approvals by User ID
Configuration » Configure Security Model » Legacy Security » Setup Signatures/ Approvals by User ID
To set up signatures and approvals by User ID, please complete the following steps: *To access the Security Maintenance Window, go to the Mekorma Area Page > Setup > Company > Security Maintenance Add Users and Signatures Open the Security Maintenance…
Select Vouchers Using Multi-Batch Management
Process Payments » Assign Checkbooks for Invoice Selection » Select Vouchers Using Multi-Batch Management
To use the Assign by Checkbooks feature when automating the batch building process with Mekorma Multi-Batch Management, you can Select Vouchers by Vendor or Voucher Checkbook ID when you create a Process ID. Watch the video excerpt below demonstrating how to…
Assign Mekorma Security Tasks/ Roles
Configuration » Configure Security Model » Task-Based Security » Assign Mekorma Security Tasks/ Roles
Task-Based Security utilizes Dynamics GP System Security. Administrators must assign users the ability to authorize and/ or approve payments by adding the appropriate Security Roles and Task IDs to an individual’s GP User Security settings. For your…
Approve or Authorize with Task-Based Workflow
Process Payments » Approvals with Secure Approval Workflow » Approve or Authorize with Task-Based Workflow
Mekorma Approvers must approve transactions within their designated threshold levels before checks/ EFTs can be printed and processed; Mekorma Batch Authorizers must authorize pending batches before the batches can be printed/ processed. Approve Payment Transactions …
Using Multi-Batch Management with Multi-Entity Management
Process Payments » Build Batches with Mekorma » Using Multi-Batch Management with Multi-Entity Management
Before processing payments using Binary Stream’s Multi-Entity Management (MEM) with Multi-Batch Management (MMM), the following steps must be taken: MEM must be activated for all entities you want to process with MMM. All users must have a default entity…
Test Check Layout and Security
Configuration » Test Check Layout and Security
Printing test checks help you verify the correctness of your check layouts and confirm the approver, password and signature options you have configured. Print the test checks from the same workstation and printer you will be using for live checks. Differences in…
Print Payables Transaction Checks
Process Payments » Print Payments » Print Payables Transaction Checks
The process for printing payables transaction checks with Mekorma follows the same steps as printing standard Dynamics GP payables transaction checks with one exception: The alternate Print Mekorma MICR Payables Transaction Checks window is used, rather than the…
Print Canadian Payroll Checks
Process Payments » Print Payments » Print Canadian Payroll Checks
*The check numbering system for Canadian Payroll checks is configured on the Payroll Control Setup – Canada screen, not the Checkbook Maintenance screen. You are ready to print Canadian Payroll checks after the following steps have been completed: Create a…
Print Miscellaneous Checks
Process Payments » Print Payments » Print Miscellaneous Checks
The Dynamics GP Miscellaneous Check feature allows you to print a check to any entity without creating the entity as a vendor. Mekorma MICR uses the Dynamics GP Miscellaneous Check screen, but intercepts the check printing process and prints the checks using the…
Print Blank Checks
Process Payments » Print Payments » Print Blank Checks
Blank checks are not posted to the General Ledger when they are printed. To record them, they must be entered later as manual payments. Though the blank checks are not recorded at the time of printing, if the default starting check number is used, the Next Check Number…
Automate the Selection of Printers
Configuration » Automate the Selection of Printers
Mekorma leverages Microsoft Dynamics GP’s Named Printers feature to bring even more convenience and security to the in-house check printing process. Named Printers can save you time and eliminate printing errors by allowing you to configure, in advance, which…
Configure Printing and Posting Reports
Configuration » Multi-Batch Management Setup » Configure Printing and Posting Reports
There are certain setting that need to be in place to ensure that Multi-Batch Management’s automated processes are not interrupted. Therefore, the following requirements must be met in order for MMM to perform as intended: Configure Named Printers Automating…
Setup for EFT Processing with Mekorma
Configuration » Setup for EFT Processing with Mekorma
This section will demonstrate how to set up your GP system to process EFTs using Mekorma. You must be sure your checkbook(s) are already configured for EFT processing in Dynamics GP, which is essential for the MICR process to go smoothly. Follow these…
Assign Named Printers to Mekorma Tasks
Configuration » Automate the Selection of Printers » Assign Named Printers to Mekorma Tasks
Once Named Printers have been set up, you can now assign different printers for MICR checks, check copies, overflows and EFT remittances in the Assign Named Printers window: *To access the Assign Named Printers window, go to the Microsoft Dynamics GP drop-down menu >…
MEM Connector: Payroll Check Formats
Configuration » Set Up a Checkbook » Customize Check Formats Using the Configurator » MEM Connector: Payroll Check Formats
The following fields are provided for placement on the stub layout and can be added using the Mekorma Configurator: !All payroll checkbooks should be set up with the same stub layout file. Only one layout is used when printing payroll checks. These fields are…
Add a Checkbook for ePayment Processing
Configuration » Electronic Payment Processing » Add a Checkbook for ePayment Processing
After the Enhanced ePayment Configuration Wizard has been run, additional checkbooks can be added for ePayment processing. This is a two-step process, as additional checkbooks must be added in the Enhanced ePayment portal, then within the ePayment Configuration window…
Electronic Payment Processing
Configuration » Electronic Payment Processing
If you have qualified to use Mekorma Enhanced Electronic Payments, your Dynamics GP system will need to be configured with the assistance of your Project Manager. For more information on Enhanced Electronic Payments and how to qualify, please email Mekorma…
EFTs with Multi-Batch Management
Configuration » Setup for EFT Processing with Mekorma » EFTs with Multi-Batch Management
All previous set up steps for processing EFTs with Mekorma must be in place. This page addresses settings that are specific to processing EFTs (ACH) with Multi-Batch Management. !You cannot use GP Report Writer when processing EFTs with MMM. The settings for EFT…
Credit Model Virtual Cards
Process Payments » Process Payments Electronically » Manage Virtual Card Payments » Credit Model Virtual Cards
When processing virtual card payments using the credit model, you are extended a no-cost line of credit by the virtual card company. After batches are sent for processing, you will not be immediately charged for issued cards (as you are when using the pre-funded…
Print EFT Remittances
Process Payments » Print Payments » Print EFT Remittances
If you are printing EFT remittances, you can select the format for printing the remittances by entering an option in the EFT Remittance Options field. The selected format is displayed in the Mekorma MICR Check Printing screen when you print the remittances. The same…
MEM Connector: Payables Check Formats
Configuration » Set Up a Checkbook » Customize Check Formats Using the Configurator » MEM Connector: Payables Check Formats
Depending on which version of Multi-Entity Management is set up for your organization, you will find the facility fields in either the MEM Decentralized Payables category, or the MEM Centralized Payables category. !The MEM Connector must be enabled in order to print…
Print Multiple Batches at One Time
Process Payments » Print Payments » Print Multiple Batches at One Time
Mekorma Multi-Batch Management (MMM) provides an ability to automate the printing and posting of payables batches across multiple companies and checkbooks. Checks and EFTs can be printed and processed from within the Multi-Batch Management Action Board, whether the…
MEM Connector Setup
Configuration » MEM Connector Setup
MEM stands for Multi-Entity Management®, a product written for Dynamics GP by Binary Stream Software. This product allows organizations to manage multiple legal entities (companies) in one single database. The facility is assigned as payables transactions are entered…
How to Use This Guide
How to Use This Guide
Welcome to Mekorma’s online user guide, designed to equip you with the knowledge needed to install, configure and run payment processes using Mekorma Payment Hub for Payables/ Payroll, Multi-Batch Management, Enhanced Electronic Payments and the MEM Connector for…
Prerequisites
Introduction to Mekorma » Prerequisites
There are several items to consider, and information you must have on hand to ensure your Mekorma installation and implementation are successful: For All Mekorma Users Gather bank account information From what companies and checkbooks will you be making…
Print Payables Batch Checks
Process Payments » Print Payments » Print Payables Batch Checks
Printing payables check batches can be done in several different ways: Mekorma Payment Hub MICR Check Printing Using the Mekorma Payment Hub core MICR functionality, payables batches can be printed one batch at-a-time, on a per-company basis. This is accomplished by…
New Installation or Product Upgrade
Installation » New Installation or Product Upgrade
Run the Mekorma Installer Log in to Windows as an Administrator. Once the installer has been downloaded, launch the executable file. The file will follow this naming convention: MICR + GP version + Mekorma build version. (ex. MICR2018b078.exe) –…
Use the Check Image Archive
Process Payments » Use the Check Image Archive
The Check Image Archive feature allows you to view and print an image of a posted check/ EFT remittance from the following Payables, US Payroll and Canadian Payroll windows: Payables Payments Zoom Payroll Check Inquiry Payroll Transaction Inquiry Canadian Payroll…
Assign a Checkbook to a Purchase Order
Process Payments » Assign Checkbooks for Invoice Selection » Assign a Checkbook to a Purchase Order
The Assign by Checkbook feature can also be applied to the Purchase Order (PO) system. A checkbook can be assigned to the original Purchase Order, and that assignment will be carried through to the invoice. The Assign by Checkbook feature must be enabled before any…
Assign a Checkbook to a Payment Batch
Process Payments » Assign Checkbooks for Invoice Selection » Assign a Checkbook to a Payment Batch
Assigning a checkbook to an entire batch works well if you have a group of invoices that should all be paid by the same checkbook. The Assign by Checkbook feature must be enabled before any assignments can be made. *To open the Payables Batch Entry window, go to…
Issues Fixed
Release Notes for Mekorma Build x78 » Issues Fixed
*Expand each section by clicking +. Collapse each section by clicking - Issues Fixed in September 2019 release (x78.10) Mekorma Payment Hub (MICR) Identified and fixed an issue by which an intermittent network disconnection from SQL Server database server may…
Recommended Printers and Supplies
Introduction to Mekorma » Recommended Printers and Supplies
Printers for MICR Check Printing We recommend that you print Mekorma checks to a dedicated medium – higher quality check printer using blank check stock. The printer should have the following capabilities: Speed of 45 ppm and up Two-tray capacity Recommended…
Assign a Checkbook to an Invoice
Process Payments » Assign Checkbooks for Invoice Selection » Assign a Checkbook to an Invoice
You can assign a checkbook to each invoice upon entry. This is effective if you are handling a group of invoices that are each paid by different checkbooks. The Assign by Checkbook feature must be enabled before any assignments can be made. *To open the…
Assign a Signature to a User ID
Configuration » Configure Security Model » Legacy Security » Setup Signatures/ Approvals by User ID » Assign a Signature to a User ID
*To access the Security Maintenance window (for use with Legacy Security options), go to the Mekorma Area page > Setup > Company > Security Maintenance Open the Security Maintenance window. Use the Add/ Modify User button to add the Dynamics GP User who will be…
Reprint Checks
Process Payments » Print Payments » Reprint Checks
The Microsoft Dynamics Post Payments window is used to reprint checks. You can reprint all checks or a selected range of checks. Open the Post Payments window. Set the Process field drop-down list to Reprint Checks. Select a range for reprinting checks.…
Legacy Security
Configuration » Configure Security Model » Legacy Security
Legacy Security allows you to configure security by User ID, which includes the Payables Approval Workflow, or by Checkbook ID. You can also configure ONLY signatures using this model. Setting Up Signatures/Approvals by User ID Security by Checkbook ID Signatures…
Sort Checks when Printing
Process Payments » Print Payments » Sort Checks when Printing
Checks and EFTs can be sorted into groups when printing a batch from the Print Mekorma MICR Payables Checks window. Sorting options include the following: Payment Number Name State – City Zip Code Voucher Number Open the Print Mekorma MICR Payables…
Write-Off Unused Virtual Card Balance
Process Payments » Process Payments Electronically » Manage Virtual Card Payments » Write-Off Unused Virtual Card Balance
Although rare, there may be an instance when a vendor paid via virtual card does not use the entire amount of the issued card. In that case, you can write-off the remaining balance so your account is credited with the unused portion. *To open the Enhanced ePayment…
Add Elements to Check Formats
Configuration » Set Up a Checkbook » Customize Check Formats Using the Configurator » Add Elements to Check Formats
Our existing check formats can be customized by adding elements using the Mekorma Configurator. Fields can be added to any of our check formats, and can be easily placed or re-located with the Configurator’s drag-and-drop interface. Open the the Checkbook…
Enable EFT Comments for Check Formats
Configuration » Setup for EFT Processing with Mekorma » Enable EFT Comments for Check Formats
The EFT Comment field prints a comment if the format is being used for an EFT transaction. EFT comments configurations are stored on a per-checkbook basis. *To open the Checkbook Setup window, go to the Mekorma Area Page > Setup > Purchasing > Checkbook Setup Open…
Grant Security Access to Mekorma Alternate Windows
Configuration » Grant Security Access to Mekorma Alternate Windows
Mekorma Payment Hub uses alternate Microsoft Dynamics GP windows for printing payables transaction checks, payables batch checks and US payroll checks. Security must be granted to these alternate windows for each user printing checks. Before setting up security roles…
Mekorma Quickstart
Configuration » Mekorma Quickstart
The video below will walk you through the necessary steps to get Mekorma functioning, so that you can assess your payment processes and ensure that you are ready to move on to production. Login as ‘sa’. Select the company that you want to…
Print Payments Using the Web Client
Process Payments » Print Payments » Print Payments Using the Web Client
These instructions apply to printing within the Dynamics GP Web Client, assuming the Mekorma Print Client has been installed and the user who needs to print has been granted security access to the Web Client. Open the Print Payments window. Use the look-up to…
Manage Vendor Status
Configuration » Electronic Payment Processing » Manage Vendor Status
If you are an Enhanced Electronic Payments customer, the status of your vendors’ enrollment can be viewed in the Vendor Enrollment Inquiry window. Filters can be applied that include or exclude vendors of a particular status. You can also view according to…
Virtual Card Processing: Pre-funded or Credit Model
Introduction to Mekorma » Virtual Card Processing: Pre-funded or Credit Model
Mekorma Enhanced Electronic Payments service can pay your vendors via checks, EFT, or by virtual credit cards (Vcard). What is a virtual credit card? Rather than swiping a physical, plastic card, your vendors will be emailed a 16-digit virtual card that is only good…
Enable Assign by Checkbook Feature
Configuration » Enable Assign by Checkbook Feature
You can assign Payables invoices, POP Shipment/Invoices and POP invoices to checkbooks using the Assign by Checkbook option available from the Additional menu on transaction entry screens. The feature must be enabled to take effect. *To open the Mekorma MICR System…
Options for Building Multiple Batches
Configuration » Multi-Batch Management Setup » Options for Building Multiple Batches
When building payment batches using Mekorma Multi-Batch Management (MMM), you can configure settings in the one of three ways. *To open the Multi-Batch Options window, go to the Mekorma Area Page > Setup > System > Multi-Batch Management Setup > Options Open the…
Choose EFT Remittance Options
Configuration » Setup for EFT Processing with Mekorma » Choose EFT Remittance Options
In order to email EFT remittances to vendors, you must choose an appropriate remittance format. *To open the Checkbook Setup window, go to the Mekorma Area Page > Setup > Purchasing > Checkbook Setup Open the Checkbook Setup window. Select the checkbook you…
Choose Check Formats from the Check Format Library
Configuration » Set Up a Checkbook » Choose Check Formats from the Check Format Library
Mekorma’s Checkbook Setup window allows you to select pre-configured check formats for the Purchasing, US Payroll and Canadian Payroll modules. You can select up to 7 different formats for the different purposes used by Dynamics GP. The selected formats do…
Send Batches for ePayment Processing
Process Payments » Process Payments Electronically » Send Batches for ePayment Processing
Once necessary approvals have been completed (if Mekorma security has been configured for this company), an ePayment batch can be sent for processing in the GP Print Payments window, or from within the Multi-Batch action board. !Please note that for Enhanced…