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Approve or Reject Vendor Payments
Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Review and Approve » Approve or Reject Vendor Payments
Return to the approval window to approve transactions by marking the check boxes next to each payment and clicking on Approve. If a transaction requires a second approval, the Status will display as Pending 2nd Approval and will only be available for printing/…
Approve or Reject Vouchers
Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Review and Approve » Approve or Reject Vouchers
Approvers have the ability to reject specific vouchers in the same way that vendors may be selected for rejection. Approvers no longer have to reject the entire vendor payment if only one of the invoices should not be included. The following steps outline how a…
Approve with Secure Approval Workflow
Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow
After building a batch of payments, the batch can be locked before printing. Configure an approval workflow to notify designated users (Mekorma Approvers) that there are transaction payments needing their approval. Workflow must first be configured by by setting up…
Review and Approve
Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Review and Approve
If Task-based secure approval workflow has been configured, Mekorma Approvers must approve transactions within their designated threshold levels before checks/ EFTs can be printed and processed. Review Payment Transactions To complete approval tasks, Approvers…
Process Payments
Using the Mekorma Payment Hub for Payables » Process Payments
!Before processing payments—note that any change to your operating system, server, or printer could cause printing variations. Please retest the formatting of your checks and the MICR line before processing, if you have altered your system configuration or…
Vendor Class Security
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Vendor Class Security
The Vendor Class Security feature provides the flexibility to customize Mekorma’s security settings on a per Vendor Class basis. The rules configured for vendor security override the basic security model that you have setup. Before setting up Vendor Class…
Web Client Security
Configuring the Mekorma Payment Hub » Dynamics GP Web Client » Web Client Security
Once your browser settings are configured, you are ready to provide Web Client print access to your Accounts Payable users as needed. *To open the Web Client Security Access window, go to the Mekorma Area page > Setup > System > Web Client Security Access Log in…
Optional Security Settings
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings
The settings in this section enable you to tune your workflow with various options: Enable Split Batches tells the system to split the batches based on Threshold ID Dollar-value ranges. The purpose of this is that if one range is fully approved it can continue to be…
Process an Outsourced Payments Batch
Using the Mekorma Payment Hub for Payables » Process Payments » Process an Outsourced Payments Batch
Procedures for Process an Outsourced Payments Batch start just like processing any other single payment batch. This topic provides additional information for outsourced payments. Document numbering for Outsourced Payments Each payment is processed in Dynamics GP as…
Action Board: Process Outsourced Payments
Using the Mekorma Payment Hub for Payables » Process Payments » Action Board: Process Outsourced Payments
Open the Action Board (Mekorma Area page > Transactions > Payables > Mekorma Action Board). Choose Process Checks and EFTs from the Action drop-down menu. Select one or more fully approved batches and click Process. You can process batches that contain…
Security and Fraud Prevention
Introduction to the Mekorma Payment Hub » Security and Fraud Prevention
A fundamental reason for Mekorma Payment Hub is its security features. Whether you are processing your payments by check, EFT or outsourcing through Mekorma Enhanced ePayments, security is crucial. Knowing that your workflow is protected is what can give you peace of…
Review, Edit and Move Rejected Payments
Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Review and Approve » Review, Edit and Move Rejected Payments
The navigation list allows you to see all the payments that were rejected during the approval process (and subsequently placed in the MICR_REJECT batch). The Mekorma Rejected Payments navigation list allows authorized users to work with rejected payments in the…
Print Payments Using the Web Client
Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Payments Using the Web Client
These instructions apply to printing within the Dynamics GP Web Client, assuming the Mekorma Print Client has been installed and the user who needs to print has been granted security access to the Web Client. Open the Print Payments window. Use the look-up to…
Mekorma Security Roles and Tasks
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Mekorma Security Roles and Tasks
Task-Based Security utilizes Dynamics GP System Security Roles and Tasks to designate groups of Approvers and Authorizers. The Different Between Approvers and Authorizers The word Approver or Authorizer is used depending on the workflow: Approver is used for…
Enable EFT/ Direct Deposit Security
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings » Enable EFT/ Direct Deposit Security
The same security settings that are applied to your MICR check printing process can be enabled for EFT and Direct Deposit processing. *To open the Mekorma Security Setup window, go to the Mekorma Area Page > Setup > System > Security Setup. Open the Mekorma…
Exceptions for Outsourced Payments--Local Printing Options
Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Exceptions for Outsourced Payments--Local Printing Options
When using Mekorma Enhanced ePayments for send your payments to a service provider, there may be times when you want to override the system to process certain payments locally. The following topics explain the configuration settings for making exceptions: Add…
Setup Security Rules for Transaction Checks
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings » Setup Security Rules for Transaction Checks
Recommendation: Separation of Duties=Disable Transaction Checks Giving access to the same person to enter an invoice into the system and to cut a payment is a security concern. Best practice recommends separation of duties. For that reason we recommend withholding…
Setup Dynamics GP Security for Mekorma
Configuring the Mekorma Payment Hub » Setup Dynamics GP Security for Mekorma
There are two steps to getting Dynamics GP security to recognize Mekorma windows and give access just to the users that should have access: Grant Access to Mekorma Alternate Windows Assign Mekorma Security Tasks/Roles
Simple Approval Workflow--All Payments Must be Approved
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Simple Approval Workflow--All Payments Must be Approved
A Basic Workflow Let’s start with a basic workflow: ALL Payments Require One Approver. We’ll do it with these 4 steps: Choose one or more Users to be in the Approvers group and assign each of them the Security Role : MEKORMA_APROVER_LEVEL_1. Configure…
Handling Stop-Pays and Voids for Outsourced Payments
Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Handling Stop-Pays and Voids for Outsourced Payments
Overview From time to time, errors occur and you may want to do a “Stop-Pay” on a payment sent out through MEEP. This guide was written to help you determine how to handle those void payments both with our outsource provider and within Dynamics GP. Note that this…
Mobile Approvals with PowerApprovals App
Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Mobile Approvals with PowerApprovals App
Approvers can perform their tasks outside of Dynamics GP using the PowerApprovals application. After the system requirements have been met, and the necessary setup has been completed, designated Users can perform approvals in the following way: Open the…
Outsourcing Checks with Enhanced ePayments
Introduction to the Mekorma Payment Hub » Outsourcing Checks with Enhanced ePayments
Mekorma Enhanced ePayments handles all your vendor payments through this process flow: you send check batches to the service provider. the service provider (AvidXchange or Corpay) will send payments on your behalf. your vendor will get paid the way they…
Handling Returned Payments When the Vendor Won’t Respond
Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Handling Returned Payments When the Vendor Won’t Respond
Overview From time to time, vendors do not cash their checks. This was written to help a client determine how to handle these returned payments and the differences of handling them in Dynamics GP with and without MEEP. *Note that this guide pertains to cases where…
Named Printers with Mekorma Payment Hub
Configuring the Mekorma Payment Hub » Automate the Selection of Printers » Named Printers with Mekorma Payment Hub
The video below will walk you through the steps necessary to configure Named Printers; or follow the written instructions on the following pages, in the following order: Set Up Named Printers Assign Named Printers to Mekorma Tasks
Using the Action Board with Multi-Entity Management
Using the Mekorma Payment Hub for Payables » Build Batches » Using the Action Board with Multi-Entity Management
Before processing payments using Binary Stream’s Multi-Entity Management (MEM) with the Action Board, the following steps must be taken: MEM must be activated for all entities you want to process with the Action Board. All users must have a default entity…
Track Payment History with the Audit Log Report
Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Track Payment History with the Audit Log Report
The Audit Log report records the details of posted check/ EFT batches, including the Approvers/ Authorizers of each batch. This feature provides an added layer of security when processing payments with Mekorma. Open the Mekorma MICR Audit Log Report window…
Power Approvals: Configure Remote Approvals
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Power Approvals: Configure Remote Approvals
PowerApprovals is our Microsoft Power Platform-based mobile application for remote payment approval. PowerApprovals allows any designated company approver within the organization to easily approve payments from their mobile device, or from any computer using a browser…
Configure Quick Messages
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings » Configure Quick Messages
Quick messages allow users to enter frequently used reasons for rejecting a payment or voucher. The messages are entered on the Quick Messages window and then become available for selection on the Reject Reason window when a payment or batch is rejected. This feature…
Introduction to the Mekorma Payment Hub
Introduction to the Mekorma Payment Hub
Thank you for your interest in Mekorma products. Mekorma Payment Hub is a payables solution integrated with Microsoft Dynamics GP®. The Payment Hub offers: The Action Board for Robotic Process Automation (RPA) of your payment process in one unified window A…
Email/ Text Notifications
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Email/ Text Notifications
Setup for individual users Users assigned to Approver security roles can configure their own email and text notification requirements for optimal workflow: You must have email functioning in GP for notifications to work. Log in and open the Mekorma User…
Intermediate Approval Workflows--Approvals Based on Dollar Amount
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Intermediate Approval Workflows--Approvals Based on Dollar Amount
An Intermediate Workflow with One Approval Group and Different Range Rules In an intermediate workflow scenario, you may have the same three theoretical people that you have in a Simple Approval Workflow: RYAN : A Requestor—he creates batches and submits them…
Process a Single Payment Batch
Using the Mekorma Payment Hub for Payables » Process Payments » Process a Single Payment Batch
Processing a single AP payment batch within Mekorma Payment Hub is accomplished with the same steps you would use for printing standard Dynamics GP payables batch checks. Mekorma has modified the standard window to enhance the functionality using a Dynamics feature…
Questions to Ask Before Install
Preparing for the Mekorma Payment Hub » Questions to Ask Before Install
Gather Information Here are some of the Discovery items to consider to optimize your AP payment automation: *Note that our Customer Success team is standing by with a full discovery and implementation methodology, if you would like help implementing your…
What Makes Batches Split when you Request Approval ?
Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » What Makes Batches Split when you Request Approval ?
The idea behind Split Batch is that different dollar-value levels may have different people approving them. By splitting the batches into these threshold levels, a batch can go on to be processed once it is fully approved and even if another batch with higher…
Setup Approvers for Payables
Configuring the Mekorma Payment Hub » Setup Approvers for Payables
This section of the Mekorma Payment Hub configuration guide assumes that you already have done the following: Setup a Checkbook and printed your first check Configured and Tested your Signatures Now we’ll explain how to add an Approval workflow for…
PowerApprovals System Requirements
Preparing for the Mekorma Payment Hub » PowerApprovals System Requirements
Power Apps subscription You will need a Power Apps subscription in order to access Mekorma PowerApprovals. The subscription model offers per-app or per-user licensing. *To purchase Power Apps for an organization, you must already be an Office 365 Global or Billing…
Payment Inquiry
Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Payment Inquiry
You can view all payments that have been processed by the outsource service within the Enhanced ePayment Payments window. Open the Enhanced ePayment Payments window (Mekorma Area Page > Routines > Payables > Enhanced ePayment Payments) to view all posted payments…
Advanced Approval Workflows--Approval based on Dollar Amount and Vendor Class
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Advanced Approval Workflows--Approval based on Dollar Amount and Vendor Class
Advanced Approval Workflows use a combination of Checkbook Threshold ID and Vendor Class Security Threshold ID to designate powerful rule variations. In some cases, this will save work for the Approvers when certain payments can be automatically approved. In other…
Dynamics GP Web Client
Configuring the Mekorma Payment Hub » Dynamics GP Web Client
Mekorma products are compatible with the Dynamics GP web client. You can easily print payments from a browser of your choice, although Mekorma recommends using Google Chrome. When doing so, you will have access to all Mekorma features with a few exceptions. The…
New Features & Changes
Release Notes for Mekorma Payment Hub Build x83 » New Features & Changes
Release Notes for Mekorma Build x83 Released on Monday, March 15, 2021. Mekorma Payment Hub Registration Keys: A notification will appear upon GP login two weeks before your registration keys are set to expire. Registration keys will automatically update after…
Change status of a virtual credit card payment
Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Change status of a virtual credit card payment
In rare cases, a payment made by virtual credit card may be unresponsive or “stuck” in the provider’s portal. In that instance, a GP user assigned with the Mekorma MEEP Admin security role can change the status of that virtual card payment within…
Automate the Selection of Printers
Configuring the Mekorma Payment Hub » Automate the Selection of Printers
There are two options for automating your printer selection so you don’t have to choose a printer every time a batch is printed: Use the Action Board printing options when printing payments from the Action Board. Configure GP’s Named Printers Action…
Setup Authorizers for Payroll
Configuring the Mekorma Payment Hub » Setup Authorizers for Payroll
The US and Canadian Payroll systems benefit from Threshold ID security. However, they do not have the same kind of workflow. The way that Payroll works is that one user must Build, Calculate and Print the checks and cannot interrupt the flow to send a notification to…
Setup for EFT Processing
Configuring the Mekorma Payment Hub » Setup for EFT Processing
*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will pay your vendors via checks, EFT or credit card, and you don’t have to…
Print Blank Checks
Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Blank Checks
On occasion, you might want to print a Blank Check for making a handwritten payment, such as if you need a check to take off-site. Blank checks are not posted to the General Ledger when they are printed. To record them, they must be entered later as manual payments.…
Grant Access to Mekorma Alternate Windows
Configuring the Mekorma Payment Hub » Setup Dynamics GP Security for Mekorma » Grant Access to Mekorma Alternate Windows
Mekorma Payment Hub uses alternate Microsoft Dynamics GP windows for processing payables transaction and batch payments . Security must be granted to these alternate windows for each user printing checks. Setup an Alternate/Modified Forms and Reports ID The first…
Build ePayment Batches
Using the Mekorma Payment Hub for Payables » Build Batches » Build ePayment Batches
One of the advantages of Mekorma Enhanced ePayments is that all standard GP procedures for building batches can be used to build ePayment batches and all payment types can be combined in a single batch. The batches are built as standard check batches, yet the vendors…
Print Refund Checks
Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Refund Checks
To print a refund check with Mekorma Payment Hub, follow the standard GP processes to create the return(s). If you need help configuring refund check formats, please see this page. Opent the Mekorma Payment Hub Payables Checks window (Mekorma Area page >…
Payment Outsourcing Configuration
Configuring the Mekorma Payment Hub » Payment Outsourcing Configuration
Mekorma and your payment outsource provider will handle the initial implementation and configuration of the ePayment connector in Dynamics GP. This is necessary as Mekorma needs to implement and test the authentication to the provider’s portal. However, once the…
The Check Image Archive
Using the Mekorma Payment Hub for Payables » Inquiries and Routines » The Check Image Archive
The Check Image Archive feature allows you to view and print an image of a posted check/ EFT remittance from the following Payables, US Payroll and Canadian Payroll windows: Payables Payments Zoom Payroll Check Inquiry Payroll Transaction Inquiry Canadian Payroll…
Bypassing Mekorma and Printing through Dynamics GP
Configuring the Mekorma Payment Hub » Bypassing Mekorma and Printing through Dynamics GP
From time to time, some users want to use Mekorma Payment Hub in some companies or with some checkbooks and use Dynamics GP’s native functionality (bypass Mekorma) with other. Within the same company, a single user cannot process payments both using Mekorma…
Out-of-Office Feature Set Up
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings » Out-of-Office Feature Set Up
If an Approver needs to delegate another GP user to take over their duties for a period of time, they can do so in the Mekorma User Preferences window. The delegate must have access to the Mekorma Navigation lists. *To access the Mekorma User Preferences window, go…
Local Printing Options
Configuring the Mekorma Payment Hub » Payment Outsourcing Configuration » Local Printing Options
There may be circumstances in which you need to print checks/payments locally that are normally sent to the outsource provider for processing. You can do this by changing a vendor, payment, checkbook, or company’s status. Change an individual vendor’s…
Select Vouchers by Voucher Checkbook ID
Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Select Vouchers by Voucher Checkbook ID
Assigning a payment by voucher checkbook ID is most useful when you want to pay a certain type of voucher from a particular checkbook. Examples: You are paying grants, and the grant vouchers can only be paid by the grant checkbook and not your operating…
How to Use This Guide
How to Use This Guide
Welcome to Mekorma’s online user guide, designed to equip you with the knowledge needed to install, configure and run payment processes using Mekorma Payment Hub for Payables/ Payroll, the Action Board, Enhanced Electronic Payments and the MEM Connector for…
Select Vouchers by Vendor Checkbook ID
Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Select Vouchers by Vendor Checkbook ID
Assigning a payment by vendor Checkbook ID is most useful when you want to pay a certain type of vendor from a particular checkbook. Examples: You are paying grants, and the grant vendors can only be paid by the grant checkbook and not your operating…
Request Approval
Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Request Approval
After batches are built, a user must request approval for each batch to initiate the workflow. Automate Approval Requests When using the Action Board to build payment batches, approval requests can be sent automatically as the batches are built. This completely…
Grant Access to Mekorma Windows and Reports
Configuring the Mekorma Payment Hub » Setup Dynamics GP Security for Mekorma » Grant Access to Mekorma Windows and Reports
Mekorma Payment Hub Security Tasks and Roles As per standard practice for Dynamics GP, your AP team will need to have security access to both the standard GP windows/reports and the Mekorma windows/reports based on their roles. Mekorma Payment Hub supports Dynamics…
Disable Print Blank Checks
Configuring the Mekorma Payment Hub » Disable Print Blank Checks
On occasion, you might want to print a Blank Check for making a handwritten payment, such as if you need a check to take off-site. Some companies consider this to be a security risk. If you would like to deny users access to the Print Blank Checks option from the…
MEM Connector Setup
Configuring the Mekorma Payment Hub » MEM Connector Setup
MEM stands for Multi-Entity Management®, a product written for Dynamics GP by Binary Stream Software. This product allows organizations to manage multiple legal entities (companies) in one single database. MEM also uses the term facility interchangeably with entity or…
Reprint Checks
Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Reprint Checks
The Microsoft Dynamics Post Payments window is used to reprint checks. You can reprint all checks or a selected range of checks. Open the Post Payments window. Set the Process field drop-down list to Reprint Checks. Select a range for reprinting checks.…
Power Approvals
Introduction to the Mekorma Payment Hub » Power Approvals
Power Approvals enables your Approver team to review and approve payables batches outside of Microsoft Dynamics GP from your mobile device. For more information see our website.
Mekorma Quickstart
Configuring the Mekorma Payment Hub » Mekorma Quickstart
The goal of our quickstart is to get you a small win as early as possible and then build on it. Clients purchase Mekorma Payment Hub for check printing and for overall AP automation. With check printing, you can get from 0 to live in 4 steps, shown here. For the full…
Create a Process ID
Configuring the Mekorma Payment Hub » Action Board Setup » Create a Process ID
A Process ID allows you to specify all of the batches that you want to build. You assign Build IDs to specific checkbooks so you can filter what vendors and vouchers to pay in each batch. The Process ID lets you list these sequentially so that one batch after the other…
Print Payables Transaction Checks
Using the Mekorma Payment Hub for Payables » Process Payments » Print Payables Transaction Checks
Transaction Check Printing Security Concerns For transaction checks, our recommendation is that you don’t allow transaction check printing because giving access to the same person to enter an invoice into the system and to cut a payment is a security concern.…
Configure and Test Your Signatures
Configuring the Mekorma Payment Hub » Configure and Test Your Signatures
Adding automatic signatures to the system is one of the primary ways of increasing efficiency. Note that it is optional and not all Mekorma Payment Hub users configure automatic signatures. But we encourage it—it saves lots of hand cramps or rubber stamping!…
MEM Connector for Payroll
Configuring the Mekorma Payment Hub » MEM Connector Setup » MEM Connector for Payroll
When Binary Stream’s Multi-Entity Management is installed, each employee is assigned to a facility, and each facility is assigned to a payroll checkbook. When payroll is processed, multiple checkbooks may be accessed. Check numbers are assigned according to the…
Build Batches
Using the Mekorma Payment Hub for Payables » Build Batches
Use Action Board to Build All your Batches at Once The method of choice for building your payment batches and processing payments is to use the Mekorma Payment Hub Action Board. The Action Board roboticizes your standard GP procedures by giving you the power to…
Void ePayment Batches for a Processing Error
Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Void ePayment Batches for a Processing Error
On occasion, a batch may not have successfully processed on the outsource provider’s portal, and will need to be voided. The batch must FIRST be voided in the provider’s portal, then in Dynamics GP. Step 1: Void in your outsource provider’s…
Action Board
Introduction to the Mekorma Payment Hub » Action Board
If your organization can set certain basic policies for how you select your check batches, how often you pay, which payment discounts you want capture and what payment methods you want to use, then the Mekorma Payment Hub provides a way to greatly streamline your…
Enable Split Batches
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings » Enable Split Batches
The Split Batch feature prevents entire batches from being held up when only some of the transactions require approvals. If transactions within a certain threshold range do not need to be approved, those transactions can be placed into their own batch to continue…
Inquiries and Routines
Using the Mekorma Payment Hub for Payables » Inquiries and Routines
There are a number of ways to make inquiries on payments / batches processed by the outsource provider. Additionally, depending on the status, certain actions will be available to further or complete processing if an issue arises. Some common inquiries will need to be…
Configure Email Settings
Configuring the Mekorma Payment Hub » Setup for EFT Processing » Configure Email Settings
*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will email remittances to your vendors for you and you do not have to configure…
Configuring Assign by Checkbook
Configuring the Mekorma Payment Hub » Configuring Assign by Checkbook
Decide whether to Assign Checkbooks to Vouchers or to Vendors Some companies need to ensure that certain invoices are paid from certain checkbooks. This happens often in the non-profit sector if they have an operating checking account for some payments and another…
Run Table Maintenance
Installing the Mekorma Payment Hub » Run Table Maintenance
As third-party products are not included in the Dynamics GP upgrade process, Mekorma provides its own unified table upgrade system for all your GP companies. Table Maintenance must be run anytime you install or upgrade. You must also run table maintenance after a new…
Action Board Printer Selection
Configuring the Mekorma Payment Hub » Automate the Selection of Printers » Action Board Printer Selection
You can set up print tasks on a system, company, or on a per-user basis for payments printed from the Action Board. For context, Action Board Setup will give you broader overview of the Action Board. The Action Board’s automation capabilities require that a printer…
Print US Payroll Checks and Direct Deposit Remittance
Using Mekorma Payment Hub for US and Canadian Payroll » Print US Payroll Checks and Direct Deposit Remittance
You are ready to print US Payroll checks after the following steps have been completed: Create a US payroll batch using the standard Microsoft Dynamics GP procedures. Build and calculate your checks. To Print: Open the Print Mekorma US Payroll window (Mekorma…
Add EFT Logos to Remittances
Configuring the Mekorma Payment Hub » Setup for EFT Processing » Add EFT Logos to Remittances
*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will configure your remittances for both EFT and Virtual Credit Card payments. For…
Add Checkbooks for Payment Outsourcing
Configuring the Mekorma Payment Hub » Payment Outsourcing Configuration » Add Checkbooks for Payment Outsourcing
The Enhanced ePayment Configuration window is used to configure checkbooks for outsourcing. Step 1: Checkbook is configured in the ePayment Portal You will need to contact your provider (AvidXchange or Corpay) and fill out the necessary paperwork. The first…
Action Board Setup
Configuring the Mekorma Payment Hub » Action Board Setup
Since the Action Board is the heart of the Payment Hub, understanding the Action Board is key. It is the WAY to process payments, providing a single-window method of managing the entire payment process, across companies and checkbooks. The basic concept for setting…
Print or Email EFT Remittances
Using the Mekorma Payment Hub for Payables » Process Payments » Print or Email EFT Remittances
If you are printing EFT remittances, you can select the format for printing the remittances by entering an option in the EFT Remittance Options field. The selected format is displayed in the Mekorma MICR Check Printing screen when you print the remittances. The same…
Enable EFT Comments for Check Formats
Configuring the Mekorma Payment Hub » Setup for EFT Processing » Enable EFT Comments for Check Formats
*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will configure your remittances for both EFT and Virtual Credit Card payments. For…
Print Check Copies to PDF
Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Check Copies to PDF
Some Mekorma customers like to feed PDF check copies into their external document management system. If you have this feature configured, automatic check copies will be generated on your hard-drive when you print. PDF Check Copies follow the standard Mekorma MICR check…
How to Create a Digital Signature
Preparing for the Mekorma Payment Hub » How to Create a Digital Signature
If you will be using signatures as part of your security settings in Mekorma, you will need to gather all needed signatures and transform them into a digital format. Please watch the video below to view step-by-step instructions, as recommended by Mekorma: Take a…
Action Board: Build All Your Batches at Once
Using the Mekorma Payment Hub for Payables » Build Batches » Action Board: Build All Your Batches at Once
The Action Board allows you to build all of your batches across companies with one button click. Refer to Action Board Setup prior to building batches from the Action Board. Open the Mekorma Action Board (Mekorma Area Page > Transactions > Payables > Mekorma Action…
Enrolling Vendors
Configuring the Mekorma Payment Hub » Payment Outsourcing Configuration » Enrolling Vendors
As part of the Enhanced Electronic Payments service, your vendors get to choose their payment type of check, virtual credit card or ACH. When first implementing the system, the vendors are enrolled by communicating the vendor information to the outsourced provider as…
Configure MEM Connector Payroll Check Formats
Configuring the Mekorma Payment Hub » MEM Connector Setup » Configure MEM Connector Payroll Check Formats
The following fields are provided for placement on the stub layout and can be added using the Mekorma Configurator: !All payroll checkbooks should be set up with the same stub layout file. Only one layout is used when printing payroll checks. These fields are…
Choose EFT Remittance Options
Configuring the Mekorma Payment Hub » Setup for EFT Processing » Choose EFT Remittance Options
*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will email your vendor remittances for you. For more information, refer to…
Recommended Printers and Supplies
Preparing for the Mekorma Payment Hub » Recommended Printers and Supplies
Printers for Mekorma Payment Hub Check Printing We recommend that you print Mekorma checks to a dedicated medium – higher quality check printer using blank check stock. The printer should have the following capabilities: Speed of 45 ppm and up Two-tray…
Configure a Threshold ID for Signatures
Configuring the Mekorma Payment Hub » Configure and Test Your Signatures » Configure a Threshold ID for Signatures
Configuring Threshold IDs for Signatures gives you the ability to automatically print signatures using dollar-value ranges and to print blank lines for hand written signatures. Configure One or Two Signatures for all Dollar-Value Amounts *For testing purposes, use a…
Browser Settings
Configuring the Mekorma Payment Hub » Dynamics GP Web Client » Browser Settings
In order to print checks using Mekorma on the Dynamics GP Web Client, there are a few browser settings that will make the process run more smoothly. *Mekorma recommends Google Chrome, as Chrome allows you to bypass manually opening the .mcp (Mekorma Check Print)…
Miscellaneous Processing Scenarios
Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios
The topics in this section highlight specific optional features of the Mekorma Payment Hub: The Payment Hub supports printing special remittance formats for Refund checks arising from the Dynamics GP SOP module. You can use the PDF Check Archive to continually…
Print Using the MEM Connector
Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Using the MEM Connector
You can print batches using the MEM Connector from GP’s Build Payment window, where you can select whether to Centralize or Decentralize the process. The configuration for Sorting and Subtotal options will effect the results as follows: Setup Options…
Test Check Layout
Configuring the Mekorma Payment Hub » Setup a Checkbook » Test Check Layout
Printing test checks help you verify the correctness of your check layouts. Print the test checks from the same workstation and printer you will be using for live checks. Differences in printers and operating systems can lead to size and placement variations on the…
Import Signatures to the Signature Library
Configuring the Mekorma Payment Hub » Configure and Test Your Signatures » Assign Signature Files to Users » Import Signatures to the Signature Library
Start by gathering all signatures needed for your security in a digital format. Files can be the following formats: .bmp, .gif, .jpg and .png. Open the Mekorma Signature Library window (Mekorma Area Page > Setup > System > Signature Library). Choose Import. …
Batch Inquiry
Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Batch Inquiry
Any batch that has been created and sent to the outsource provider can be accessed from the Enhanced ePayment Batches (Batch Maintenance) window. From this window, you can filter your view based on the status of the batch, Batch Number, Remote Batch ID (found in the…
Choose Check Formats from the Check Format Library
Configuring the Mekorma Payment Hub » Setup a Checkbook » Choose Check Formats from the Check Format Library
The Mekorma Checkbook Setup window allows you to select pre-configured check formats for the Purchasing, US Payroll and Canadian Payroll modules. Formats for Dynamics GP Payables and Dynamics GP Financial > Miscellaneous Checks You must select a Primary Check…
Print Miscellaneous Checks
Using the Mekorma Payment Hub for Payables » Process Payments » Print Miscellaneous Checks
The Dynamics GP Miscellaneous Check feature allows you to print a check to any entity without creating the entity as a vendor. Mekorma Payment Hub uses the Dynamics GP Miscellaneous Check screen, but intercepts the check printing process and prints the checks using the…
Configure MEM Connector Payables Check Formats
Configuring the Mekorma Payment Hub » MEM Connector Setup » Configure MEM Connector Payables Check Formats
Depending on which version of Multi-Entity Management is set up for your organization, you will find the facility fields in either the MEM Decentralized Payables category, or the MEM Centralized Payables category. !The MEM Connector must be enabled in order to print…
Setting up Check, Check Remittance Copies and EFT Remittances
Configuring the Mekorma Payment Hub » Setting up Check, Check Remittance Copies and EFT Remittances
You can store your checks and check remittance copies electronically instead of on paper. There are two methods to do this and you can use one or both: The Check Image Archive displays images of payments right from the Dynamics GP Inquiry windows. The PDF Check…