Submitting Payments with Mekorma Remote Payment Services

Once you have completed the setup process, you are ready to begin submitting payments.

When you have one or more invoices ready to pay, navigate to Payment Journals and select your remote payment service provider—in this scenario, Corpay—from the General Journal Template List to create a Remote Payment Services-specific payment batch.

You now have a new batch ready to start submitting invoices to.

*If you need to create a non-Remote Payment Services payment, you must exit this page and restart the payment process. Choose a template that is not Remote Payment Services-related from the General Journal Template List.

When submitting remote payment services payments, the Payment Journals page functions like standard payments. However, there are a few key differences: the top fields contain the batch name, status, and description.

• Batch Name is automatically created according to your batch numbering sequence configuration. In this case, our batch name is ERMBAT0012.
• RPS Status:
  • Created: Batch created and awaiting processing/submission
  • Processing: Submitted to Remote Payment Services but awaiting a response
  • Processed: Successfully submitted to and processed by the remote payment service provider. The payment batch can now be posted in Dynamics 365 Business Central.
• RPS Status Description defines the current status of the payment batch. It provides additional information when a Remote Payment Services submission failure occurs.
  

The steps below walk you through submitting remote payments by creating a new payment line:

1. In the Account No. field, enter the vendor number for whom you would like to pay. This updates the Description and Bank Payment Type fields. Vendors excluded from remote payments (on the Vendor card) will not be valid.
   
   

2. Next, apply the invoice(s) for the payment line. Click Apply Entries from the header menu. In the Apply Vendor Entries page that displays, select the invoice(s) you want to submit remotely.
   

Note: Payment must be applied to one or more invoices for the payment to go through.

3. Apply an invoice to a payment by highlighting it and selecting Set Applies-to ID. This applies the payment number—ERMPAY0001—to that specific invoice—11081988. Click OK to return to the payment journal and review the updated fields:
   • Amount
   • Applies-to Doc Due Date

Note: You can manually enter invoice information instead of using the Apply Entries feature. Always double-check your work when manually entering payment information.

*If any issues occur, an alert explaining the problem will display in the Journal Check FactBox, which reviews each invoice line for errors.

4. To submit the payment, open the Actions menu by selecting More options. In the Actions menu, click Mekorma > RPS > Submit to RPS.
   
5. After a successful submission, you will be prompted with a Processed message. Notice that the RPS Status and RPS Status Description have both updated to Processing and Successful, respectively. If not, refer to Handling Errors with Mekorma Remote Payment Services.
6. Your remote payment service provider will process the payment batch. There is a time delay for processing, which can take up to a couple minutes. To check for an update to the batch status, you must refresh the page, using one of the following methods:
   1. Exit the page and re-open the batch from Payment Journals. The refresh action will run automatically.
   2. Within Payment Journals, click Actions > Mekorma > RPS > Refresh.
7. Once you have refreshed the batch status and the status has updated to Processed, you will be able to post the batch in Dynamics 365 Business Central by clicking Post from the header menu. Once the batch is posted, a new, blank batch is automatically created.