Excluding Vendors from Validations

You may have vendors/customers that are an established institution such as the IRS, and you are certain they don’t require any validations. If you know they are legitimate, you can exclude them from either all validations or choose specific validations to exclude them from.

Exclude from all validation checks

*If you are excluding customers from validations, these steps apply the same. Instead of Exclude Vendor Check, the button is Exclude Customer Check.

In the top section of the record, check the box next to Exclude Vendor Check to exclude that vendor from all validation checks. Always use due diligence when this feature is active.

An alert icon notes that the vendor/customer is excluded and the validation status remains OK.

When you run a validation with a vendor/customer who is excluded from all validation checks, the status is always OK and the validation process is not triggered when you save the record. When performing bulk validations, the status shows Excluded.

Exclude from specific validation checks

Sometimes a vendor/customer may have information that causes them to fail a validation, such as a name that conflicts with the OFAC Sanctions List. If you know they are legitimate, you can exclude them from any of the specific provider checks for:

• TIN
• OFAC
• Address
  

TIN Matching applies only to US-based vendors and customers; no results will be returned for foreign entities. There’s no need to manually exclude foreign vendors from the TIN Match.

1. Click the ellipsis (…) to the right of the Validate Vendor button to expand more options. Click Exclude Providers.
   

2. In the Exclude Vendor by Provider window, select which provider(s) to exclude.
   

3. When you validate a vendor/customer who is excluded from a specific provider, that provider will not appear in the validation results. In the Validation Audit, that provider status is Excluded.

For this example, we have excluded a vendor from the OFAC Screen.

Validation Result: If you look at the validation results from the vendor record, OFAC is not included in the validation results.

Validation Audit: If you look at the results of a validation audit, OFAC’s status is Excluded.

Mekorma recommends that when excluding a vendor/customer from a specific provider, add a note to the audit record explaining why they are excluded. Include any pertinent info to help your approver better understand the reason for exclusion.