Validations During the Payment Process

Payment level checks dictate how frequently a validation runs before payments are processed. Mekorma recommends setting this so that every 90 days, a vendor will automatically be re-validated before any payments are processed. In the Provider Configuration page, toggle the checkbox to turn the feature on and off. Enter the number of days you would like a payment level check to be valid for in the Validation Days Valid field.

When submitting a payment, the system shows the validation status and if a validation is due. A checkmark in the Validation Due column means a payment level check needs to be run.

In the example below, neither vendor has a validation check due, but one does have an error status. During the payment process, each vendor will only be validated if a payment level check is due. The payment with an error status will not process, while the payment that is OK will process accordingly.

If validation checks were due in the scenario, those vendors would be re-validated as part of the payment process. There are three possible outcomes to this scenario:

• If both payments end up OK, they both will process.
• If both payments end up with an error, neither will process.
• If one remains OK while the other remains with an error, the payment that is OK will process, and your configured error rules take effect.
  

Depending on your configurations, if you process a transaction with multiple vendors, including one vendor that has an error/warning status, only that vendor’s payments will follow your configured error/warning rules, while the remaining payments in the batch will be processed successfully.