While it is good to audit your records on a regular basis, it is essential when onboarding new vendors. A validation audit helps ensure your vendors/customers are legitimate and you have all the necessary information for your vendor record. Some AP teams choose to do this quarterly, so that if any vendors have errors or warnings, the AP specialists can follow up. Auditing your vendors shows the current status of your records and overall cleanliness of your master data. A comprehensive review allows your organization to evaluate how and what information is stored and how robust your vendor/customer record is.
When you first register with Acumatica, it is recommended that you audit your vendor/customer record to show any gaps in data and proactively address any system issues. Perhaps most importantly, regular vendor audits show that you took reasonable action in avoiding business with unlawful vendors.
Note: If a user does not have access to the Validation Audit, automatic validations will not be performed during vendor maintenance. This is helpful when integrations add vendor data because the data can be validated later, before being used in financial processes.
Audit your records by following the same steps as validating multiple vendors/customers.
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