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Process a Single Payment Batch

Using the Mekorma Payment Hub for Payables » Process Payments » Process a Single Payment Batch

Processing a single AP payment batch within Mekorma Payment Hub is accomplished with the same steps you would use for printing standard Dynamics GP payables batch checks. Mekorma has modified the standard window to enhance the functionality using a Dynamics feature…

Assign a Checkbook to a Payment Batch

Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Assign a Checkbook to a Payment Batch

Assigning a checkbook to an entire batch works well if you have a group of invoices that should all be paid by the same checkbook. The Assign by Checkbook feature must be enabled before any assignments can be made. Open the Payables Batch Entry window (Mekorma…

Payment Inquiry

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Payment Inquiry

You can view all payments that have been processed by the outsource service within the Remote Payment Services Payments window. Open the Remote Payment Services Payments window (Mekorma Area Page > Routines > Payables > Remote Payment Services Payments) to view all…

Inquiries and Routines

Using the Mekorma Payment Hub for Payables » Inquiries and Routines

There are a number of ways to make inquiries on payments/batches processed by the outsource provider. Additionally, depending on the status, certain actions will be available to further or complete processing if an issue arises. Some common inquiries will need to be…

Request Approval for a Single Payment Batch

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Request Approval for a Single Payment Batch

After batches are built, a user must request approval for each batch to initiate the workflow. Automate Approval Requests When using the Action Board to build payment batches, approval requests can be sent automatically as the batches are built. This completely…

View Payment Details

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Mobile Approvals with PowerApprovals App » View Payment Details

Please note, viewing payment details is optional. You can approve or Reject payments without drilling into them. But if you would like to see the voucher details or the attached invoice images, this is the way to do it. First, click on the drop-down for an individual…

Void Remote Payment Batches for a Processing Error

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Void Remote Payment Batches for a Processing Error

On occasion, a batch may not have successfully processed on the outsource provider’s portal, and will need to be voided. The batch must FIRST be voided in the provider’s portal, then in Dynamics GP. Step 1: Void in your outsource provider’s…

Remote Payment Services Configuration

Configuring the Mekorma Payment Hub » Remote Payment Services Configuration

Mekorma and your payment outsource provider will handle the initial implementation and configuration of the Remote Payment connector in Dynamics GP. This is necessary as Mekorma needs to implement and test the authentication to the provider’s portal. However,…

Installing the Mekorma Payment Hub

Preparation Determine your Microsoft Dynamics GP version before downloading your Mekorma product(s). Download the product installer that corresponds with your GP version from the Mekorma downloads page. Follow the installation/upgrade procedures. *Please…

Configuring the Mekorma Payment Hub

This section of the User Guide offers instruction on how to configure the Mekorma Payment Hub. It will get you from 0 to live in 3 simple steps. Then you can configure the rest of the system:

Sort and Filter the Payment List

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Mobile Approvals with PowerApprovals App » Sort and Filter the Payment List

Payments pending approval will display, based on the Threshold assignments as configured with the approval workflow. Approvers will only be able to see payments they have the authority to approve, in the companies they have access to. Using the drop-down menu, you can…

Introduction to the Mekorma Payment Hub

Thank you for your interest in Mekorma products. Mekorma Payment Hub is a payables solution integrated with Microsoft Dynamics GP®. The Payment Hub offers: The Action Board for Robotic Process Automation (RPA) of your payment process in one unified window A…

Remote Payment Services (Outsource Your Checks)

Introduction to the Mekorma Payment Hub » Remote Payment Services (Outsource Your Checks)

Mekorma Remote Payment Services handles all your vendor payments through this process flow: you send check batches to the service provider. the service provider (AvidXchange or Corpay) will send payments on your behalf. your vendor will get paid the way they…

Preparing for the Mekorma Payment Hub

This section of the User Guide walks you through questions to ask yourself and information to gather prior to implementing the Mekorma Payment Hub. The first step is to read our Introduction and each of the sections there: Determine in advance which of the major…

Named Printers with Mekorma Payment Hub

Configuring the Mekorma Payment Hub » Automate the Selection of Printers » Named Printers with Mekorma Payment Hub

The video below will walk you through the steps necessary to configure Named Printers; or follow the written instructions on the following pages, in the following order: Setup Named Printers Assign Named Printers to Mekorma Tasks

Action Board: Process Remote Payment Batches

Using the Mekorma Payment Hub for Payables » Process Payments » Action Board: Process Remote Payment Batches

Open the Action Board (Mekorma Area page > Transactions > Payables > Mekorma Action Board). Choose Process Checks and EFTs from the Action drop-down menu. Select one or more fully approved batches and click Process. You can process batches that contain…

Using the Mekorma Payment Hub for Payables

This section of the User Guide will explain, guide and demonstrate how to use the Mekorma Payment Hub.

Track Payment History with the Audit Log Report

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Track Payment History with the Audit Log Report

The Audit Log report records the details of posted check/ EFT batches, including the Approvers/ Authorizers of each batch. This feature provides an added layer of security when processing payments with Mekorma. Open the Mekorma MICR Audit Log Report window…

Add a Logo to a Checkbook

Configuring the Mekorma Payment Hub » Setup a Checkbook » Add a Logo to a Checkbook

A company logo can be associated with individual checkbooks, and used within multiple companies. This feature is useful if you use one check format in many companies and checkbooks, but you’d like a different logo for each checkbook. The logo defined for each…

Assign a Checkbook to a Vendor

Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Assign a Checkbook to a Vendor

You can assign a specific checkbook to a Dynamics GP vendor. Configuring Assign by Checkbook explains why you might want to do that. Building Batches: When you build your batches with the Mekorma Action Board, you will want to include Select by Vendor Checkbook on…

Using Mekorma Payment Hub for US and Canadian Payroll

Apply a Threshold ID to a Checkbook

Configuring the Mekorma Payment Hub » Configure and Test Your Signatures » Apply a Threshold ID to a Checkbook

The final step in setting up signatures is to assign the Threshold ID you created to the checkbooks from which you will be paying. Open the Mekorma Checkbook Setup window (Mekorma Area Page > Setup > Purchasing > Mekorma Checkbook Setup). Choose the checkbook…

Assign a Checkbook to a Purchase Order

Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Assign a Checkbook to a Purchase Order

The Assign by Checkbook feature can also be applied to the Purchase Order (PO) system. A checkbook can be assigned to the original Purchase Order, and that assignment will be carried through to the invoice. The Assign by Checkbook feature must be enabled before any…

Setup a Checkbook

Configuring the Mekorma Payment Hub » Setup a Checkbook

The fundamental steps of your Checkbook setup are to: Configure the MICR line. This is the primary thing needed in order to switch from pre-printed check stock to blank check stock. Choose a Check Format The following two steps are OPTIONAL: Use the Mekorma…

Out-of-Office Feature Setup

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings » Out-of-Office Feature Setup

If an Approver needs to delegate another GP user to take over their duties for a period of time, they can do so in the Mekorma User Preferences window. The delegate must have access to the Mekorma Navigation lists. *To access the Mekorma User Preferences window, go…

Automate the Selection of Printers

Configuring the Mekorma Payment Hub » Automate the Selection of Printers

There are two options for automating your printer selection so you don’t have to choose a printer every time a batch is printed: Use the Action Board printing options when printing payments from the Action Board. Configure GP’s Named Printers Action…

Create a Build ID

Configuring the Mekorma Payment Hub » Action Board Setup » Create a Build ID

A Build ID allows you to save rules for selecting your batches. You then assign the Build IDs to Process IDs to build numerous batches with different criteria. The function of Build IDs is to select the filters and sorts for the batches> However, these rules are not…

Create a Process ID

Configuring the Mekorma Payment Hub » Action Board Setup » Create a Process ID

A Process ID allows you to specify all of the batches that you want to build. You assign Build IDs to specific checkbooks so you can filter what vendors and vouchers to pay in each batch. The Process ID lets you list these sequentially so that one batch after the other…

Connecting a Third Party Document System

Preparing for the Mekorma Payment Hub » PowerApprovals System Requirements » Connecting a Third Party Document System

If you use a 3rd-party document management system, you may want to consider having the Mekorma Customer Success team create a connector to your invoice documents using our document bridge. This will enable your users to drill down into scanned invoice documents…

How to Create a Digital Signature

Preparing for the Mekorma Payment Hub » How to Create a Digital Signature

If you will be using signatures as part of your security settings in Mekorma, you will need to gather all needed signatures and transform them into a digital format. Please watch the video below to view step-by-step instructions, as recommended by Mekorma: Take a…

Configure a Threshold ID for Signatures

Configuring the Mekorma Payment Hub » Configure and Test Your Signatures » Configure a Threshold ID for Signatures

Configuring Threshold IDs for Signatures gives you the ability to automatically print signatures using dollar-value ranges and to print blank lines for handwritten signatures. Configure One or Two Signatures for all Dollar-Value Amounts *For testing purposes, use a…

Assign a Checkbook to an Invoice

Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Assign a Checkbook to an Invoice

You can assign a checkbook to each invoice when you enter it in the system. This is the method you should use if you have a group of invoices that are each paid by different checkbooks. Configuring Assign by Checkbook explains why you might want to do that. Building…

Exclude a Company from the Action Board

Configuring the Mekorma Payment Hub » Action Board Setup » Exclude a Company from the Action Board

When you install Mekorma Payment Hub, all of your companies can be used with the Action Board. Likewise, if you create a new company, it is automatically enabled for the Action Board. Generally, there is no disadvantage to this because you are not required to select…

Power Approvals: Configure Mobile Approvals

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Power Approvals: Configure Mobile Approvals

PowerApprovals is our Microsoft Power Platform-based mobile application for remote payment approval. PowerApprovals allows any designated company approver within the organization to easily approve payments from their mobile device, or from any computer using a browser…

Enrolling Vendors

Configuring the Mekorma Payment Hub » Remote Payment Services Configuration » Enrolling Vendors

With Remote Payment Services, your vendors get to choose their payment type of check, virtual credit card or ACH. When first implementing the system, the vendors are enrolled by communicating the vendor information to the outsourced provider as follows: Follow the…

Process an Outsourced Payments Batch

Using the Mekorma Payment Hub for Payables » Process Payments » Process an Outsourced Payments Batch

Procedures for Process an Outsourced Payments Batch start just like processing any other single payment batch. This topic provides additional information for outsourced payments. Document numbering for Outsourced Payments Each payment is processed in Dynamics GP as…

Enable EFT Comments and Logos for Check Formats

Configuring the Mekorma Payment Hub » Setup for EFT Processing » Enable EFT Comments and Logos for Check Formats

*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will configure your remittances for both EFT and Virtual Credit Card payments. For…

Issues Fixed

Release Notes for Mekorma Build x88 » Issues Fixed

Release Notes for Mekorma Hotfix x88 released February 9, 2023. Mekorma Payment Hub Under Task-Based Security, both your name and the approval time are now displayed on posted payments in the Mekorma Audit Log. We now create a necessary stored procedure for…

Exceptions for Remote Payments--Local Printing Options

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Exceptions for Remote Payments--Local Printing Options

When using Mekorma Remote Payment Services to send your payments to a service provider, there may be times when you want to override the system to process certain payments locally. The following topics explain the configuration settings for making exceptions: Add…

Local Printing Options

Configuring the Mekorma Payment Hub » Remote Payment Services Configuration » Local Printing Options

There may be circumstances in which you need to print checks/payments locally that are normally sent to the outsource provider for processing. You can do this by changing a vendor, payment, checkbook, or company’s status. Change an individual vendor’s…

Setup for EFT Processing

Configuring the Mekorma Payment Hub » Setup for EFT Processing

*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will pay your vendors via checks, EFT or credit card, and you don’t have to…

Specify Check or Remit Numbers

Configuring the Mekorma Payment Hub » Setup for EFT Processing » Specify Check or Remit Numbers

*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will pay your vendors via checks, EFT or credit card, and you don’t have to…

Action Board

Introduction to the Mekorma Payment Hub » Action Board

If your organization can set certain basic policies for how you select your check batches, how often you pay, which payment discounts you want to capture and what payment methods you want to use, then the Mekorma Payment Hub provides a way to greatly streamline your…

Mekorma Fields for Check Stubs

Configuring the Mekorma Payment Hub » Setup a Checkbook » Customize Check Formats Using the Configurator » Mekorma Fields for Check Stubs

All available check stub fields within the Mekorma Configurator are listed below by section. Any of these fields can be added by clicking on the Add Elements button once the Mekorma Configurator has been opened: These fields are available for Payables, US Payroll…

Review, Edit and Move Rejected Payments

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Review and Approve » Review, Edit and Move Rejected Payments

The navigation list allows you to see all the payments that were rejected during the approval process (and subsequently placed in the MICR_REJECT batch). The Mekorma Rejected Payments navigation list allows authorized users to work with rejected payments in the…

Approve or Reject Vendor Payments

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Review and Approve » Approve or Reject Vendor Payments

Return to the approval window to approve transactions by marking the check boxes next to each payment and clicking on Approve. If a transaction requires a second approval, the Status will display as Pending 2nd Approval and will only be available for…

Cancel Approval Request

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Cancel Approval Request

Once a request for approval has been sent for a particular batch, that batch will be locked and can no longer be edited. To unlock the batch for editing purposes, the request itself can be canceled. Go to the Mekorma Payment Batch Status List (Mekorma Area Page >…

Omit Zero Dollar Checks

Configuring the Mekorma Payment Hub » Omit Zero Dollar Checks

Enable this feature if you do NOT want to print a $0 checks when you process batches using Mekorma functionality. Example: a credit memo is fully applied to an invoice and zero dollars is left on the payment, and you do not want the check to print. Log in to…

Assign Checkbooks for Invoice Selection

Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection

Mekorma’s Assign by Checkbook enables you to indicate that each invoice or each vendor should be paid by a specific checkbook. There is more extensive information about this feature on the page Enable Assign by Checkbook page to help you decide if you want to…

Questions to Ask Before Install

Preparing for the Mekorma Payment Hub » Questions to Ask Before Install

Gather Information Here are some of the Discovery items to consider to optimize your AP payment automation: *Note that our Customer Success team is standing by with a full discovery and implementation methodology, if you would like help implementing your…

Process Payments

Using the Mekorma Payment Hub for Payables » Process Payments

!Before processing payments—note that any change to your operating system, server, or printer could cause printing variations. Please retest the formatting of your checks and the MICR line before processing if you have altered your system configuration or…

Appendix 2: Mekorma Configurator Fields

This appendix lists all the fields available in the Mekorma Configurator. Legend: ST: single text field SC: single currency field MT: multi-lined field MD: multi-Date field MN: multi-number LB: label PF: logical field OV: overflow MC: multi-Currency MTR: multi-Amount…

Batch Inquiry

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Batch Inquiry

Any batch that has been created and sent to the outsource provider can be accessed from the Remote Payment Services Batches (Batch Maintenance) window. From this window, you can filter your view based on the status of the batch, Batch Number, Remote Batch ID (found in…

The Check Image Archive

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » The Check Image Archive

The Check Image Archive feature allows you to view and print an image of a posted check/EFT remittance from the following Payables, US Payroll and Canadian Payroll windows: Payables Payments Zoom Payroll Check Inquiry Payroll Transaction Inquiry Canadian Payroll…

Grant Access to Mekorma Windows and Reports

Configuring the Mekorma Payment Hub » Setup Dynamics GP Security for Mekorma » Grant Access to Mekorma Windows and Reports

Mekorma Payment Hub Security Tasks and Roles As per standard practice for Dynamics GP, your AP team will need to have security access to both the standard GP windows/reports and the Mekorma windows/reports based on their roles. Mekorma Payment Hub supports Dynamics…

Build Remote Batches

Using the Mekorma Payment Hub for Payables » Build Batches » Build Remote Batches

One of the advantages of Mekorma Remote Payment Services is that all standard GP procedures for building batches can be used to build remote batches and all payment types can be combined in a single batch. The batches are built as standard check batches, yet the…

How to Use This Guide

Welcome to Mekorma’s online User Guide, designed to equip you with the knowledge needed to install, configure and run payment processes using Mekorma Payment Hub for Payables/ Payroll, the Action Board, Remote Payment Services and the MEM Connector for…

Build Batches

Using the Mekorma Payment Hub for Payables » Build Batches

Use Action Board to Build All your Batches at Once The method of choice for building your payment batches and processing payments is to use the Mekorma Payment Hub Action Board. The Action Board roboticizes your standard GP procedures by giving you the power to…

Review and Approve

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Review and Approve

If the approval workflow has been configured, Mekorma Approvers must approve transactions within their designated threshold levels before checks/ EFTs can be printed and processed. Review Payment Transactions To complete approval tasks, Approvers must navigate…

Handling Stop-Pays and Voids for Outsourced Payments

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Handling Stop-Pays and Voids for Outsourced Payments

Overview From time to time, errors occur and you may want to do a “Stop-Pay” on a payment sent out through MEEP. This guide was written to help you determine how to handle those void payments both with our outsource provider and within Dynamics GP. Note that…

New Installation or Product Upgrade

Installing the Mekorma Payment Hub » New Installation or Product Upgrade

Mekorma Payment Hub Run the Mekorma Installer Log in to Windows as an Administrator. If you are already logged in, make sure to close Dynamics GP before attempting to install Mekorma. Once the installer has been downloaded, launch the executable file. The file…

Approve or Reject Vouchers

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Review and Approve » Approve or Reject Vouchers

Approvers have the ability to reject specific vouchers in the same way that vendors may be selected for rejection. Approvers no longer have to reject the entire vendor payment if only one of the invoices should not be included. The following steps outline how a…

Add Checkbooks for Remote Payments

Configuring the Mekorma Payment Hub » Remote Payment Services Configuration » Add Checkbooks for Remote Payments

The Remote Payment Services Configuration window is used to configure checkbooks for outsourcing. Step 1: Checkbook is configured in the ePayment Portal You will need to contact your provider (AvidXchange or Corpay) and fill out the necessary paperwork. The first…

Select Vouchers by Voucher Checkbook ID

Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Select Vouchers by Voucher Checkbook ID

Assigning a payment by voucher checkbook ID is most useful when you want to pay a certain type of voucher from a particular checkbook. Examples: You are paying grants, and the grant vouchers can only be paid by the grant checkbook and not your operating…

Handling Returned Payments When the Vendor Won’t Respond

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Handling Returned Payments When the Vendor Won’t Respond

Overview From time to time, vendors do not cash their checks. This was written to help a client determine how to handle these returned payments and the differences of handling them in Dynamics GP with and without MEEP. *Note that this guide pertains to cases where…

Select Vouchers by Vendor Checkbook ID

Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Select Vouchers by Vendor Checkbook ID

Assigning a payment by vendor Checkbook ID is most useful when you want to pay a certain type of vendor from a particular checkbook. Examples: You are paying grants, and the grant vendors can only be paid by the grant checkbook and not your operating…

Print Blank Checks

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Blank Checks

On occasion, you might want to print a Blank Check for making a handwritten payment, such as if you need a check to take off-site. Blank checks are not posted to the General Ledger when they are printed. To record them, they must be entered later as manual payments.…

Setup Approvers for Payables

Configuring the Mekorma Payment Hub » Setup Approvers for Payables

This section of the Mekorma Payment Hub configuration guide assumes that you already have done the following: Setup a Checkbook and printed your first check Configured and Tested your Signatures Now we’ll explain how to add an Approval workflow for…

Mobile Approvals with PowerApprovals App

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Mobile Approvals with PowerApprovals App

Approvers can perform their tasks outside of Dynamics GP using the PowerApprovals application. After the system requirements have been met, and the necessary setup has been completed, designated Users can perform approvals in PowerApprovals. These sections explain how…

Print Miscellaneous Checks

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Miscellaneous Checks

The Dynamics GP Miscellaneous Check feature allows you to print a check to any entity without creating the entity as a vendor. Mekorma Payment Hub uses the Dynamics GP Miscellaneous Check screen, but intercepts the check printing process and prints the checks using the…

Recommended Printers and Supplies

Preparing for the Mekorma Payment Hub » Recommended Printers and Supplies

Printers for Mekorma Payment Hub Check Printing We recommend that you print Mekorma checks to a dedicated medium – higher quality check printer using blank check stock. The printer should have the following capabilities: Speed of 45 ppm and up Two-tray…

Action Board: Build All Your Batches at Once

Using the Mekorma Payment Hub for Payables » Build Batches » Action Board: Build All Your Batches at Once

The Action Board allows you to build all of your batches across companies with one click of a button. Refer to Action Board Setup prior to building batches from the Action Board. Open the Mekorma Action Board (Mekorma Area Page > Transactions > Payables > Mekorma…

Bypassing Mekorma and Printing through Dynamics GP

Configuring the Mekorma Payment Hub » Bypassing Mekorma and Printing through Dynamics GP

From time to time, some users want to use Mekorma Payment Hub in some companies or with some checkbooks and use Dynamics GP’s native functionality (bypass Mekorma) with other. Within the same company, a single user cannot process payments both using Mekorma…

Security and Fraud Prevention

Introduction to the Mekorma Payment Hub » Security and Fraud Prevention

A fundamental reason for Mekorma Payment Hub is its security features. Whether you are processing your payments by check, EFT or outsourcing through Mekorma Remote Payment Services, security is crucial. Knowing that your workflow is protected is what can give you…

Customize Check Formats Using the Configurator

Configuring the Mekorma Payment Hub » Setup a Checkbook » Customize Check Formats Using the Configurator

The Mekorma Payment Hub Configurator is a report editing tool that allows you to modify Mekorma-generated checks and stubs. The Configurator handles any size paper and any system font. Use the Configurator in conjunction with the pre-prepared stub files provided in…

Mekorma Quickstart

Configuring the Mekorma Payment Hub » Mekorma Quickstart

The goal of our quickstart is to get you a small win as early as possible and then build on it. Clients purchase Mekorma Payment Hub for check printing and for overall AP automation. With check printing, you can get from 0 to live in 4 steps, shown here. For the full…

Options for Building Batches

Configuring the Mekorma Payment Hub » Action Board Setup » Options for Building Batches

Automated approval requests/edit lists When building payment batches using the Action Board, you have the choice to automate approval requests, print edit lists, or disable those options. Open the Action Board Options window (Mekorma Area Page > Setup > System >…

MEM Connector Setup

Configuring the Mekorma Payment Hub » MEM Connector Setup

MEM stands for Multi-Entity Management®, a product written for Dynamics GP by Binary Stream Software. This product allows organizations to manage multiple legal entities (companies) in one single database. MEM also uses the term facility interchangeably with entity or…

Print Payables Transaction Checks

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Payables Transaction Checks

Transaction Check Printing Security Concerns For transaction checks, our recommendation is that you don’t allow transaction check printing because giving access to the same person to enter an invoice into the system and to cut a payment is a security concern.…

Choose EFT Remittance Options

Configuring the Mekorma Payment Hub » Setup for EFT Processing » Choose EFT Remittance Options

*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will email your vendor remittances for you. For more information, refer to Remote…

Choose Check Formats from the Check Format Library

Configuring the Mekorma Payment Hub » Setup a Checkbook » Choose Check Formats from the Check Format Library

The Mekorma Checkbook Setup window allows you to select pre-configured check formats for the Purchasing, US Payroll and Canadian Payroll modules. Formats for Dynamics GP Payables and Dynamics GP Financial > Miscellaneous Checks You must select a Primary Check…

Miscellaneous Processing Scenarios

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios

The topics in this section highlight specific optional features of the Mekorma Payment Hub: The Payment Hub supports printing special remittance formats for Refund checks arising from the Dynamics GP SOP module. You can use the PDF Check Archive to continually…

Configure Quick Messages

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings » Configure Quick Messages

Quick messages allow users to enter frequently used reasons for rejecting a payment or voucher. The messages are entered on the Quick Messages window and then become available for selection on the Reject Reason window when a payment or batch is rejected. Open the…

Grant Access to Mekorma Alternate Windows

Configuring the Mekorma Payment Hub » Setup Dynamics GP Security for Mekorma » Grant Access to Mekorma Alternate Windows

Mekorma Payment Hub uses alternate Microsoft Dynamics GP windows for processing payables transaction and batch payments. Security must be granted to these alternate windows for each user printing checks. Setup an Alternate/Modified Forms and Reports ID The first step…

Security for Transaction Checks

Configuring the Mekorma Payment Hub » Security for Transaction Checks

Recommendation: Separation of Duties = Disable Transaction Checks Giving access to the same person to enter an invoice into the system and to cut a payment is a security concern. Best practice recommends separation of duties. For that reason we recommend withholding…

Configure the MICR Line

Configuring the Mekorma Payment Hub » Setup a Checkbook » Configure the MICR Line

The MICR line is the coded banking information at the bottom of your check which is printed in the E13B MICR font. By printing the MICR line, the Mekorma Payment Hub can provide the capability of printing on blank, rather than pre-printed, checkstock. The video below…

Products Registration

Installing the Mekorma Payment Hub » Products Registration

Upon installation or upgrade, Mekorma keys are automatically retrieved by the system (although keys can be entered manually if needed). In order to retrieve keys, an internet connection is required (allowing access to our Mekorma Registration Web Service). !For best…

Disable Print Blank Checks

Configuring the Mekorma Payment Hub » Disable Print Blank Checks

On occasion, you might want to print a Blank Check for making a handwritten payment, such as if you need a check to take off-site. Some companies consider this to be a security risk. If you would like to deny users access to the Print Blank Checks option from the…

Requesting Support, Implementation or Customization

We are here to help! If you are having a specific issue with your Mekorma products and require assistance from our Customer Success Team, please log in to our online portal and open a new case. Technical Support is included with your yearly enhancement plan (for…

Print Refund Checks

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Refund Checks

To print a refund check with Mekorma Payment Hub, follow the standard GP processes to create the return(s). If you need help configuring refund check formats, please see this page. Open the Mekorma Payment Hub Payables Checks window (Mekorma Area page >…

Release Notes for Mekorma Build x88

Mekorma Build x88 Hotfix was released on February 9. 2023. Mekorma Build x88 Hotfix is compatible with Microsoft Dynamics GP2018, 18.3, 18.4, and 18.5. Mekorma Build x88 was released on Wednesday, October 26, 2022. Mekorma Build x88 is compatible with Microsoft…

Advanced Approval Workflows--Approval based on Dollar Amount and Vendor Class

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Advanced Approval Workflows--Approval based on Dollar Amount and Vendor Class

Advanced Approval Workflows use a combination of Checkbook Threshold ID and Vendor Class Security Threshold ID to designate powerful rule variations. In some cases, this will save work for the Approvers when certain payments can be automatically approved. In other…

Print Check Copies to PDF

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Check Copies to PDF

Some Mekorma customers like to feed PDF check copies into their external document management system. If you have this feature configured, automatic check copies will be generated on your hard-drive when you print. PDF Check Copies follow the standard Mekorma Payment…

Action Board Setup

Configuring the Mekorma Payment Hub » Action Board Setup

Since the Action Board is the heart of the Payment Hub, understanding the Action Board is key. It is the WAY to process payments, providing a single-window method of managing the entire payment process, across companies and checkbooks. The basic concept for setting…

Select Vouchers Using the Action Board

Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Select Vouchers Using the Action Board

To use the Assign by Checkbooks feature when automating the batch building process in the Action Board, you can Select Vouchers by Vendor or Voucher Checkbook ID when you create a Build ID.  Create a Build ID with either Select by Vendor Checkbook ID or Select by…

Mekorma Products Manager

Installing the Mekorma Payment Hub » Mekorma Products Manager

The Mekorma Products Manager is a helper dictionary that manages table maintenance and product registration for all Mekorma products. This dictionary is installed with Mekorma Payment Hub. It is a required component necessary to run all Mekorma products. The Products…

Optional Security Settings

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings

The settings in this section enable you to tune your workflow with various options: Enable Split Batches tells the system to split the batches based on Threshold ID Dollar-value ranges. The purpose of this is that if one range is fully approved it can continue to be…

MEM Connector

Introduction to the Mekorma Payment Hub » MEM Connector

The MEM Connector enables companies who use Binary Stream’s Multi-Entity Management® (MEM) product to integrate the Mekorma Payment Hub with both payables and payroll. For more information see our website.

Configure and Test Your Signatures

Configuring the Mekorma Payment Hub » Configure and Test Your Signatures

Adding automatic signatures to the system is one of the primary ways of increasing efficiency. Note that it is optional and not all Mekorma Payment Hub users configure automatic signatures. But we encourage it—it saves lots of hand cramps or rubber stamping!…

EFTs in the Action Board

Configuring the Mekorma Payment Hub » Action Board Setup » EFTs in the Action Board

When you use the Action Board, your system can select both your checks and EFT batches in one process. As you saw, you use a Build ID to set your rules for what invoices to include and a Process ID to tell the system what checkbook to use and whether to build checks,…