Review the Invoice Data

To open the imported invoice and review the data before you create a transaction with the imported data, select a row in the Mekorma Invoice Capture Validation window and then select Payables Transaction or Purchasing Invoice.

• To create a payables transaction, select Payables Transaction. This opens the Mekorma Create Payable Transaction window.

• To create a purchasing invoice transaction, select Purchasing Invoice. This opens the Mekorma Create Purchasing Invoice window.

The invoice data captured by the import process displays the following fields, if they can be determined from the attachment in the email.

• Vendor ID: If the vendor can be identified and matched to a vendor in GP, the vendor ID displays. This is the most important field to verify and change, if it is not correct.

• Vendor Name: Under some conditions, the sender email address is displayed instead of the name. (See Why is sender sometimes an email address?.)

• Document Number/Vendor Doc No/Document Date/Invoice Date/P.O. Number/Total: If these amounts are identifiable from the attachment, they are displayed. Otherwise, you can enter them manually.

• Due Date/Payment Terms: Due Date is displayed when the date is present on the invoice and payment terms are not specified for a vendor. Payment Terms is displayed when a vendor has payment terms specified in the Dynamics GP vendor master. If a due date is captured from the invoice, but the vendor has payment terms specified, those payment terms are displayed and used to calculate the invoice date, overriding the due date from the invoice document. To use the due date from the invoice for a vendor with payment terms, you must override it in the transaction entry window.

After you have reviewed the data, you can create the payables transaction or purchasing invoice. To change the type of transaction you create, use the option to change the transaction window.

For more information refer to Create a GP Voucher or Create a Purchase Order Invoice.

If you’re using Binary Stream’s Multi-Entity Management (MEM)®

If you’re using MEM, the Entity ID field will be displayed in the Mekorma Create Payables Transaction window and the Mekorma Create Purchasing Invoice window. Users can only view invoices for the entities to which they have access.