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New Features & Changes
Release Notes for Mekorma Build x92 » New Features & Changes
Release Notes for Mekorma Build x92 Hotfix was released December 20, 2023. Mekorma Build x92 Hotfix (x92.1602) is compatible with Microsoft Dynamics GP 18.6 Canadian Payroll Year-End Tax Updates. No other changes to Mekorma Build x92 were made. Mekorma Build x92…
New Installation or Product Upgrade
Installing the Mekorma Payment Hub » New Installation or Product Upgrade
Mekorma Payment Hub Run the Mekorma Installer Log in to Windows as an administrator. If you are already logged in, make sure to close Dynamics GP before attempting to install Mekorma. Once the installer has been downloaded, launch the executable file. The file…
How to Use This Guide
How to Use This Guide
New users can follow step-by-step installation, configuration, and usage instructions delivered via written content and video demonstrations. Experienced users can review this guide for any applicable new feature information, or use it as an ongoing reference…
Installing the Mekorma Payment Hub
Installing the Mekorma Payment Hub
Preparation Determine your Microsoft Dynamics GP version before downloading your Mekorma product(s). Download the product installer that corresponds with your GP version from the Mekorma downloads page. Follow the installation/upgrade procedures. *Please…
Security and Fraud Prevention
Introduction to the Mekorma Payment Hub » Security and Fraud Prevention
A fundamental reason for Mekorma Payment Hub is its security features. Whether you are processing your payments by check, EFT or outsourcing through Mekorma Remote Payment Services, security is crucial. Knowing that your workflow is protected is what can give you…
Release Notes for Mekorma Build x92
Release Notes for Mekorma Build x92
Mekorma Build x92 Hotfix was released on December 20, 2023. Mekorma Build x92 Hotfix is compatible with Microsoft Dynamics GP 18.6 Canadian Payroll Year-End Tax Updates. Use the hotfix installer named MEKORMA18.6b092.1602. To verify that you have the hotfix…
Dynamics GP Web Client
Configuring the Mekorma Payment Hub » Dynamics GP Web Client
Mekorma products are compatible with the Dynamics GP web client. You can easily print payments from a browser of your choice, although Mekorma recommends using Google Chrome. When doing so, you will have access to all Mekorma features with a few exceptions. The…
Enable MEM Connector for Individual Checkbooks
Configuring the Mekorma Payment Hub » MEM Connector Setup » Enable MEM Connector for Individual Checkbooks
The MEM Connector must be enabled on a per checkbook basis for both Payables and US Payroll. This will enable the MEM integration buttons to display on the necessary windows. Payables Open the Mekorma Checkbook Setup window (Mekorma Area Page > Setup > Purchasing >…
Recommended Printers and Supplies
Preparing for the Mekorma Payment Hub » Recommended Printers and Supplies
Printers for Mekorma Payment Hub Check Printing We recommend that you print Mekorma checks to a dedicated medium – higher quality check printer using blank check stock. The printer should have the following capabilities: Speed of 45 ppm and up Two-tray…
Enable EFT Comments and Logos for Check Formats
Configuring the Mekorma Payment Hub » Set Up for EFT Processing » Enable EFT Comments and Logos for Check Formats
*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will configure your remittances for both EFT and Virtual Credit Card payments. For…
Introduction to the Mekorma Payment Hub
Introduction to the Mekorma Payment Hub
Welcome to Mekorma’s online user guide, designed to equip you with the knowledge needed to install, configure, and run payment processes using Mekorma Payment Hub for Payables, the Action Board, Remote Payment Services, and the MEM Connector for Payables/Payroll.…
Security for Transaction Checks
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Security for Transaction Checks
Recommendation: Separation of Duties = Disable Transaction Checks Giving access to the same person to enter an invoice into the system and to cut a payment is a security concern. Best practice recommends separation of duties. For that reason we recommend withholding…
Miscellaneous Processing Scenarios
Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios
The topics in this section highlight specific optional features of the Mekorma Payment Hub: The Payment Hub supports printing special remittance formats for Refund checks arising from the Dynamics GP SOP module. You can use the PDF Check Archive to continually…
Set Up for EFT Processing
Configuring the Mekorma Payment Hub » Set Up for EFT Processing
*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will pay your vendors via checks, EFT or credit card, and you don’t have to…
Mekorma Support Tool
Appendix: About This Window » Mekorma Support Tool
Mekorma has created the Mekorma Support Tool within Payment Hub. For most support cases, the support technician will ask you to provide your current configurations, i.e., security and checkbook setup, based on the request. The support tool saves you time in sharing…
Table Maintenance
Installing the Mekorma Payment Hub » Table Maintenance
As third-party products are not included in the Dynamics GP upgrade process, Mekorma provides its own unified table upgrade system for all your GP companies. Table Maintenance must be run anytime you install or upgrade. You must also run table maintenance after a new…
Products Registration
Installing the Mekorma Payment Hub » Products Registration
Upon installation or upgrade, Mekorma registration keys are automatically retrieved by the system (although keys can be entered manually if needed). In order to retrieve keys, an internet connection is required to allow access to our Mekorma Registration Web…
Add a Logo to a Checkbook
Configuring the Mekorma Payment Hub » Setup a Checkbook » Add a Logo to a Checkbook
A company logo can be associated with individual checkbooks, and used within multiple companies. This feature is useful if you use one check format in many companies and checkbooks, but you’d like a different logo for each checkbook. The logo defined for each…
Using the Action Board with Multi-Entity Management
Using the Mekorma Payment Hub for Payables » Build Batches » Using the Action Board with Multi-Entity Management
Before processing payments using Multi-Entity Management (MEM) by Binary Stream® with the Action Board, the following steps must be taken: MEM must be activated for all entities you want to process with the Action Board. All users must have a default entity…
Assign Signature Files to Users
Configuring the Mekorma Payment Hub » Configure and Test Your Signatures » Assign Signature Files to Users
Before using signatures to set up Threshold IDs, an administrator must first assign signature files to individual users. *A signature can be setup in the system even for a user that does not normally use Dynamics GP. For example, if your checks require the CEO’s…
Action Board: Process Remote Payment Batches
Using the Mekorma Payment Hub for Payables » Process Payments » Action Board: Process Remote Payment Batches
Open the Action Board (Mekorma Area page > Transactions > Payables > Mekorma Action Board). Choose Process Checks and EFTs from the Action drop-down menu. Select one or more fully approved batches and click Process. You can process batches that contain…
Requesting Support, Implementation, or Customization
Requesting Support, Implementation, or Customization
We are here to help! If you are having a specific issue with your Mekorma products and require assistance from our Customer Success team, please log in to our online portal and open a new case. Technical Support is included with your yearly enhancement plan (for…
Exclude a Company from the Action Board
Configuring the Mekorma Payment Hub » Action Board Setup » Exclude a Company from the Action Board
When you install Mekorma Payment Hub, all of your companies can be used with the Action Board. Likewise, if you create a new company, it is automatically enabled for the Action Board. Generally, there is no disadvantage to this because you are not required to select…
Assign a Checkbook to a Payment Batch
Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Assign a Checkbook to a Payment Batch
Assigning a checkbook to an entire batch works well if you have a group of invoices that should all be paid by the same checkbook. The Assign by Checkbook feature must be enabled before any assignments can be made. Open the Payables Batch Entry window (Mekorma…
Track Payment History with the Audit Log Report
Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Track Payment History with the Audit Log Report
The Audit Log report records the details of posted check/ EFT batches, including the approvers/authorizers of each batch. This feature provides an added layer of security when processing payments with Mekorma. Open the Mekorma MICR Audit Log Report window (Mekorma…
Enable Split Batches
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings » Enable Split Batches
The Split Batch feature prevents entire batches from being held up when only some of the transactions require approvals. If transactions within a certain threshold range do not need to be approved, those transactions can be placed into their own batch to continue…
Process an Outsourced Payments Batch
Using the Mekorma Payment Hub for Payables » Process Payments » Process an Outsourced Payments Batch
Processing an outsourced payments batch starts just like processing any other single payment batch. This topic provides additional information for outsourced payments. Document numbering for Outsourced Payments Each payment is processed in Dynamics GP as it normally…
Assign a Checkbook to a Purchase Order
Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Assign a Checkbook to a Purchase Order
The Assign by Checkbook feature can also be applied to the Purchase Order (PO) system. A checkbook can be assigned to the original Purchase Order, and that assignment will be carried through to the invoice. The Assign by Checkbook feature must be enabled before any…
Add Checkbooks for Remote Payments
Configuring the Mekorma Payment Hub » Remote Payment Services Configuration » Add Checkbooks for Remote Payments
The Remote Payment Services Configuration window is used to configure checkbooks for outsourcing. Step 1: Checkbook is configured in the ePayment Portal You will need to contact your provider (AvidXchange or Corpay) and fill out the necessary paperwork. The first…
Select Vouchers by Vendor Checkbook ID
Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Select Vouchers by Vendor Checkbook ID
Assigning a payment by vendor Checkbook ID is most useful when you want to pay a certain type of vendor from a particular checkbook. Examples: You are paying grants, and the grant vendors can only be paid by the grant checkbook and not your operating…
Select Vouchers by Voucher Checkbook ID
Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Select Vouchers by Voucher Checkbook ID
Assigning a payment by voucher checkbook ID is most useful when you want to pay a certain type of voucher from a particular checkbook. Examples: You are paying grants, and the grant vouchers can only be paid by the grant checkbook and not your operating…
Mekorma Fields for Check Stubs
Configuring the Mekorma Payment Hub » Setup a Checkbook » Customize Check Formats Using the Configurator » Mekorma Fields for Check Stubs
All available check stub fields within the Mekorma Configurator are listed below by section. Any of these fields can be added by clicking on the Add Elements button once the Mekorma Configurator has been opened: These fields are available for Payables, US Payroll…
Intermediate Approval Workflows--Approvals Based on Dollar Amount
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Intermediate Approval Workflows--Approvals Based on Dollar Amount
An Intermediate Workflow with One Approval Group and Different Range Rules In an intermediate workflow scenario, you may have the same three theoretical people that you have in a Simple Approval Workflow: RYAN : A Requestor—he creates batches and submits them…
Set Up Named Printers
Configuring the Mekorma Payment Hub » Automate the Selection of Printers » Named Printers with Mekorma Payment Hub » Set Up Named Printers
The first step in configuring Named Printers is to name them! Printers must be set up with printer IDs: Log in as an administrator. Navigate to the Assign Named Printers window (Microsoft Dynamics GP drop-down menu > Setup > System > Named…
Create a Process ID
Configuring the Mekorma Payment Hub » Action Board Setup » Create a Process ID
A Process ID allows you to specify all of the batches that you want to build. You assign Build IDs to specific checkbooks so you can filter what vendors and vouchers to pay in each batch. The Process ID lets you list these sequentially so that one batch after the other…
Grant Access to Mekorma Alternate Windows
Configuring the Mekorma Payment Hub » Setup Dynamics GP Security for Mekorma » Grant Access to Mekorma Alternate Windows
Mekorma Payment Hub uses alternate Microsoft Dynamics GP windows for processing payables transaction and batch payments. Security must be granted to these alternate windows for each user printing checks. Setup an Alternate/Modified Forms and Reports ID The first step…
Enrolling Vendors
Configuring the Mekorma Payment Hub » Remote Payment Services Configuration » Enrolling Vendors
With Remote Payment Services, your vendors get to choose their payment type of check, virtual credit card or ACH. When first implementing the system, the vendors are enrolled by communicating the vendor information to the outsourced provider as follows: Follow the…
Issues Fixed
Release Notes for Mekorma Build x92 » Issues Fixed
Release Notes for Mekorma x92 released Tuesday, October 24, 2023. Mekorma Payment Hub All transactions in a batch are automatically approved when the batch requestor is also the first approver for any threshold. EFT numbers will no longer be skipped when you…
Create a Build ID
Configuring the Mekorma Payment Hub » Action Board Setup » Create a Build ID
A Build ID allows you to save rules for selecting your batches. You then assign the Build IDs to Process IDs to build numerous batches with different criteria. The function of Build IDs is to select the filters and sorts for the batches. However, these rules are not…
Mekorma Configurator Fields
Appendix: About This Window » Mekorma Configurator Fields
This appendix lists all the fields available in the Mekorma Configurator. Legend: ST: single text field SC: single currency field MT: multi-lined field MD: multi-date field MN: multi-number LB: label PF: logical field OV: overflow MC: multi-currency MTR: multi-amount…
Assign a Checkbook to an Invoice
Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Assign a Checkbook to an Invoice
You can assign a checkbook to each invoice when you enter it in the system. This is the method you should use if you have a group of invoices that are each paid by different checkbooks. Configuring Assign by Checkbook explains why you might want to do that. Building…
Grant Access to Mekorma Windows and Reports
Configuring the Mekorma Payment Hub » Setup Dynamics GP Security for Mekorma » Grant Access to Mekorma Windows and Reports
Mekorma Payment Hub Security Tasks and Roles As per standard practice for Dynamics GP, your AP team will need to have security access to both the standard GP windows/reports and the Mekorma windows/reports based on their roles. Mekorma Payment Hub supports Dynamics…
Review, Edit, and Move Rejected Payments
Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Review and Approve » Review, Edit, and Move Rejected Payments
The navigation list allows you to see all the payments that were rejected during the approval process (and subsequently placed in the MICR_REJECT batch). When Multi-Entity Management (MEM) by Binary Stream® is installed and enabled, users can only review the pending…
Configure a Threshold ID for Signatures
Configuring the Mekorma Payment Hub » Configure and Test Your Signatures » Configure a Threshold ID for Signatures
Configuring Threshold IDs for Signatures gives you the ability to automatically print signatures using dollar-value ranges and to print blank lines for handwritten signatures. Configure One or Two Signatures for all Dollar-Value Amounts *For testing purposes, use a…