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Action Board

Introduction to the Mekorma Payment Hub » Action Board

If your organization can set certain basic policies for how you select your check batches, how often you pay, which payment discounts you want capture and what payment methods you want to use, then the Mekorma Payment Hub provides a way to greatly streamline your…

Action Board Setup

Configuring the Mekorma Payment Hub » Action Board Setup

Since the Action Board is the heart of the Payment Hub, understanding the Action Board is key. It is the WAY to process payments, providing a single-window method of managing the entire payment process, across companies and checkbooks. The basic concept for setting…

Testing the Action Board

Configuring the Mekorma Payment Hub » Action Board Setup » Testing the Action Board

If you would like to test the Action Board payment process in a test environment or even a single test company, but you want to avoid actually generating any transactions, you can do so by designating your companies as test companies. By doing this, you render all the…

Action Board Printer Selection

Configuring the Mekorma Payment Hub » Automate the Selection of Printers » Action Board Printer Selection

You can set up print tasks on a system, company, or on a per-user basis for payments printed from the Action Board. For context, Action Board Setup will give you broader overview of the Action Board. The Action Board’s automation capabilities require that a printer…

EFTs in the Action Board

Configuring the Mekorma Payment Hub » Action Board Setup » EFTs in the Action Board

When you use the Action Board, your system can select both your checks and EFT batches in one process. As you saw, you use a Build ID to set your rules for what invoices to include and a Process ID to tell the system what checkbook to use and whether to build checks,…

Action Board: Process Outsourced Payments

Using the Mekorma Payment Hub for Payables » Process Payments » Action Board: Process Outsourced Payments

Open the Action Board (Mekorma Area page > Transactions > Payables > Mekorma Action Board). Choose Process Checks and EFTs from the Action drop-down menu. Select one or more fully approved batches and click Process. You can process batches that contain…

Select Vouchers Using the Action Board

Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Select Vouchers Using the Action Board

To use the Assign by Checkbooks feature when automating the batch building process in the Action Board, you can Select Vouchers by Vendor or Voucher Checkbook ID when you create a Build ID.  Create a Build ID with either Select by Vendor Checkbook ID or Select by…

Exclude a Company from the Action Board

Configuring the Mekorma Payment Hub » Action Board Setup » Exclude a Company from the Action Board

When you install Mekorma Payment Hub, all of your companies can be used with the Action Board. Likewise, if you create a new company, it is automatically enabled for the Action Board. Generally, there is no disadvantage to this because you are not required to select…

Action Board: Build All Your Batches at Once

Using the Mekorma Payment Hub for Payables » Build Batches » Action Board: Build All Your Batches at Once

The Action Board allows you to build all of your batches across companies with one button click. Refer to Action Board Setup prior to building batches from the Action Board. Open the Mekorma Action Board (Mekorma Area Page > Transactions > Payables > Mekorma Action…

Using the Action Board with Multi-Entity Management

Using the Mekorma Payment Hub for Payables » Build Batches » Using the Action Board with Multi-Entity Management

Before processing payments using Binary Stream’s Multi-Entity Management (MEM) with the Action Board, the following steps must be taken: MEM must be activated for all entities you want to process with the Action Board. All users must have a default entity…

Action Board: Process All Your Batches at Once

Using the Mekorma Payment Hub for Payables » Process Payments » Action Board: Process All Your Batches at Once

The Action Board provides an ability to automate the printing and posting of payables batches across multiple companies and checkbooks. Refer to Action Board Setup prior to processing from the Action Board. Instead of needing to log in to each company separately, all…

Configure and Test Your Signatures

Configuring the Mekorma Payment Hub » Configure and Test Your Signatures

Adding automatic signatures to the system is one of the primary ways of increasing efficiency. Note that it is optional and not all Mekorma Payment Hub users configure automatic signatures. But we encourage it—it saves lots of hand cramps or rubber stamping!…

Enable Split Batches

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings » Enable Split Batches

The Split Batch feature prevents entire batches from being held up when only some of the transactions require approvals. If transactions within a certain threshold range do not need to be approved, those transactions can be placed into their own batch to continue…

Test Check Layout

Configuring the Mekorma Payment Hub » Setup a Checkbook » Test Check Layout

Printing test checks help you verify the correctness of your check layouts. Print the test checks from the same workstation and printer you will be using for live checks. Differences in printers and operating systems can lead to size and placement variations on the…

Enable EFT/ Direct Deposit Security

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings » Enable EFT/ Direct Deposit Security

The same security settings that are applied to your MICR check printing process can be enabled for EFT and Direct Deposit processing. *To open the Mekorma Security Setup window, go to the Mekorma Area Page > Setup > System > Security Setup. Open the Mekorma…

Enable EFT Comments for Check Formats

Configuring the Mekorma Payment Hub » Setup for EFT Processing » Enable EFT Comments for Check Formats

*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will configure your remittances for both EFT and Virtual Credit Card payments. For…

Enable MEM Connector for Individual Checkbooks

Configuring the Mekorma Payment Hub » MEM Connector Setup » Enable MEM Connector for Individual Checkbooks

The MEM Connector must be enabled on a per checkbook basis for both Payables and US Payroll. This will enable the MEM integration buttons to display on the necessary windows. Payables Open the Mekorma Checkbook Setup window (Mekorma Area Page > Setup > Purchasing >…

Review and Approve

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Review and Approve

If Task-based secure approval workflow has been configured, Mekorma Approvers must approve transactions within their designated threshold levels before checks/ EFTs can be printed and processed. Review Payment Transactions To complete approval tasks, Approvers…

Inquiries and Routines

Using the Mekorma Payment Hub for Payables » Inquiries and Routines

There are a number of ways to make inquiries on payments / batches processed by the outsource provider. Additionally, depending on the status, certain actions will be available to further or complete processing if an issue arises. Some common inquiries will need to be…

Security and Fraud Prevention

Introduction to the Mekorma Payment Hub » Security and Fraud Prevention

A fundamental reason for Mekorma Payment Hub is its security features. Whether you are processing your payments by check, EFT or outsourcing through Mekorma Enhanced ePayments, security is crucial. Knowing that your workflow is protected is what can give you peace of…

Recommended Printers and Supplies

Preparing for the Mekorma Payment Hub » Recommended Printers and Supplies

Printers for Mekorma Payment Hub Check Printing We recommend that you print Mekorma checks to a dedicated medium – higher quality check printer using blank check stock. The printer should have the following capabilities: Speed of 45 ppm and up Two-tray…

Mekorma Security Roles and Tasks

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Mekorma Security Roles and Tasks

Task-Based Security utilizes Dynamics GP System Security Roles and Tasks to designate groups of Approvers and Authorizers. The Different Between Approvers and Authorizers The word Approver or Authorizer is used depending on the workflow: Approver is used for…

Configure Printing and Posting Reports

Configuring the Mekorma Payment Hub » Action Board Setup » Configure Printing and Posting Reports

There are certain settings that need to be in place to ensure the Action Board’s automated processes are not interrupted. The following steps are required for the Action Board to perform as intended: Automate Printer Selection Automating the printer selection…

Inquiry and Routines for Payroll

Using Mekorma Payment Hub for US and Canadian Payroll » Inquiry and Routines for Payroll

Review, Edit and Move Rejected Payments

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Review and Approve » Review, Edit and Move Rejected Payments

The navigation list allows you to see all the payments that were rejected during the approval process (and subsequently placed in the MICR_REJECT batch). The Mekorma Rejected Payments navigation list allows authorized users to work with rejected payments in the…

Grant Access to Mekorma Windows and Reports

Configuring the Mekorma Payment Hub » Setup Dynamics GP Security for Mekorma » Grant Access to Mekorma Windows and Reports

Mekorma Payment Hub Security Tasks and Roles As per standard practice for Dynamics GP, your AP team will need to have security access to both the standard GP windows/reports and the Mekorma windows/reports based on their roles. Mekorma Payment Hub supports Dynamics…

Bypassing Mekorma and Printing through Dynamics GP

Configuring the Mekorma Payment Hub » Bypassing Mekorma and Printing through Dynamics GP

From time to time, some users want to use Mekorma Payment Hub in some companies or with some checkbooks and use Dynamics GP’s native functionality (bypass Mekorma) with other. Within the same company, a single user cannot process payments both using Mekorma…

Print US Payroll Checks and Direct Deposit Remittance

Using Mekorma Payment Hub for US and Canadian Payroll » Print US Payroll Checks and Direct Deposit Remittance

You are ready to print US Payroll checks after the following steps have been completed: Create a US payroll batch using the standard Microsoft Dynamics GP procedures. Build and calculate your checks. To Print: Open the Print Mekorma US Payroll window (Mekorma…

Handling Stop-Pays and Voids for Outsourced Payments

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Handling Stop-Pays and Voids for Outsourced Payments

Overview From time to time, errors occur and you may want to do a “Stop-Pay” on a payment sent out through MEEP. This guide was written to help you determine how to handle those void payments both with our outsource provider and within Dynamics GP. Note that this…

Setting up Check, Check Remittance Copies and EFT Remittances

Configuring the Mekorma Payment Hub » Setting up Check, Check Remittance Copies and EFT Remittances

You can store your checks and check remittance copies electronically instead of on paper. There are two methods to do this and you can use one or both: The Check Image Archive displays images of payments right from the Dynamics GP Inquiry windows. The PDF Check…

Using Mekorma Payment Hub for US and Canadian Payroll

Using Mekorma Payment Hub for US and Canadian Payroll

Advanced Approval Workflows--Approval based on Dollar Amount and Vendor Class

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Advanced Approval Workflows--Approval based on Dollar Amount and Vendor Class

Advanced Approval Workflows use a combination of Checkbook Threshold ID and Vendor Class Security Threshold ID to designate powerful rule variations. In some cases, this will save work for the Approvers when certain payments can be automatically approved. In other…

Setup for EFT Processing

Configuring the Mekorma Payment Hub » Setup for EFT Processing

*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will pay your vendors via checks, EFT or credit card, and you don’t have to…

Automate the Selection of Printers

Configuring the Mekorma Payment Hub » Automate the Selection of Printers

There are two options for automating your printer selection so you don’t have to choose a printer every time a batch is printed: Use the Action Board printing options when printing payments from the Action Board. Configure GP’s Named Printers Action…

Results Reports Email Setup

Configuring the Mekorma Payment Hub » Action Board Setup » Results Reports Email Setup

After batches are built in the Action Board, a Build Results Report is generated. After processing checks and EFTs in the Action Board, the Print Process Results Report is generated. After posting checks and EFTs in the Action Board, the Posting Results Report is…

Build Batches

Using the Mekorma Payment Hub for Payables » Build Batches

Use Action Board to Build All your Batches at Once The method of choice for building your payment batches and processing payments is to use the Mekorma Payment Hub Action Board. The Action Board roboticizes your standard GP procedures by giving you the power to…

Options for Building Batches

Configuring the Mekorma Payment Hub » Action Board Setup » Options for Building Batches

Automated approval requests/ edit lists When building payment batches using the Action Board, you have the choice to automate approval requests, print edit lists, or disable those options. Open the Action Board Options window (Mekorma Area Page > Setup > System >…

Control Your Batch Names

Configuring the Mekorma Payment Hub » Action Board Setup » Control Your Batch Names

Mekorma Action Board ‘Build Batch’ requires unique batch numbers. A suffix is added to your batch numbers and when you build and is automatically incremented. The batch name format will be -### based on the current date. We have reserved only 3 characters…

Questions to Ask Before Install

Preparing for the Mekorma Payment Hub » Questions to Ask Before Install

Gather Information Here are some of the Discovery items to consider to optimize your AP payment automation: *Note that our Customer Success team is standing by with a full discovery and implementation methodology, if you would like help implementing your…

Check Sorting Options

Configuring the Mekorma Payment Hub » Action Board Setup » Check Sorting Options

You can choose how to sort your checks during the Action Board printing process. Note that this sort only applies within a batch, not across batches. Open the Action Board Options window (Mekorma Area Page > Transactions > Payables > Payment Hub Action Board >…

Assign Checkbooks for Invoice Selection

Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection

Mekorma’s Assign by Checkbook enables you to indicate that each invoice or each vendor should be paid by a specific checkbook. There is more extensive information about this feature on the page Enable Assign by Checkbook page, to help you decide if you want to…

Show/ Hide Dynamics GP Windows

Configuring the Mekorma Payment Hub » Action Board Setup » Show/ Hide Dynamics GP Windows

While the Action Board is processing, it will display the windows that it is processing so that you can see what it’s doing. It is designed so that you can also continue to use your computer while the Action Board is processing as long as you don’t try to…

Assign a Checkbook to a Vendor

Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Assign a Checkbook to a Vendor

You can assign a specific checkbook to a Dynamics GP vendor. Configuring Assign by Checkbook explains why you might want to do that. Building Batches: When you build your batches with the Mekorma Action Board, you will want to include Select by Vendor Checkbook on…

Create a Build ID

Configuring the Mekorma Payment Hub » Action Board Setup » Create a Build ID

A Build ID allows you to save rules for selecting your batches. You then assign the Build IDs to Process IDs to build numerous batches with different criteria. The function of Build IDs is to select the filters and sorts for the batches however these rules are not…

Create a Process ID

Configuring the Mekorma Payment Hub » Action Board Setup » Create a Process ID

A Process ID allows you to specify all of the batches that you want to build. You assign Build IDs to specific checkbooks so you can filter what vendors and vouchers to pay in each batch. The Process ID lets you list these sequentially so that one batch after the other…

Issues Fixed

Release Notes for Mekorma Payment Hub Build x83 » Issues Fixed

Release Notes for Mekorma Build x83 Hotfix Released April 29th, 2021 Mekorma Payment Hub Remittance emails sent to vendors when processing EFTs now include a PDF file attachment as expected. Prior issues causing remittance emails to get stuck in the…

Request Approval

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Request Approval

After batches are built, a user must request approval for each batch to initiate the workflow. Automate Approval Requests When using the Action Board to build payment batches, approval requests can be sent automatically as the batches are built. This completely…

Print Using the MEM Connector

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Using the MEM Connector

You can print batches using the MEM Connector from GP’s Build Payment window, where you can select whether to Centralize or Decentralize the process. The configuration for Sorting and Subtotal options will effect the results as follows: Setup Options…

Dynamics GP Web Client

Configuring the Mekorma Payment Hub » Dynamics GP Web Client

Mekorma products are compatible with the Dynamics GP web client. You can easily print payments from a browser of your choice, although Mekorma recommends using Google Chrome. When doing so, you will have access to all Mekorma features with a few exceptions. The…

Mekorma Quickstart

Configuring the Mekorma Payment Hub » Mekorma Quickstart

The goal of our quickstart is to get you a small win as early as possible and then build on it. Clients purchase Mekorma Payment Hub for check printing and for overall AP automation. With check printing, you can get from 0 to live in 4 steps, shown here. For the full…

Build ePayment Batches

Using the Mekorma Payment Hub for Payables » Build Batches » Build ePayment Batches

One of the advantages of Mekorma Enhanced ePayments is that all standard GP procedures for building batches can be used to build ePayment batches and all payment types can be combined in a single batch. The batches are built as standard check batches, yet the vendors…

Run Table Maintenance

Installing the Mekorma Payment Hub » Run Table Maintenance

As third-party products are not included in the Dynamics GP upgrade process, Mekorma provides its own unified table upgrade system for all your GP companies. Table Maintenance must be run anytime you install or upgrade. You must also run table maintenance after a new…

Assign a Checkbook to an Invoice

Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Assign a Checkbook to an Invoice

You can assign a checkbook to each invoice when you enter it in the system. This is the method you should use if you have a group of invoices that are each paid by different checkbooks. Configuring Assign by Checkbook explains why you might want to do that. Building…

Products Registration

Installing the Mekorma Payment Hub » Products Registration

Upon installation or upgrade, Mekorma keys are automatically retrieved by the system (although keys can be entered manually if needed). In order to retrieve keys, an internet connection is required (allowing access to our Mekorma Registration Web Service). !For best…

New Features & Changes

Release Notes for Mekorma Payment Hub Build x83 » New Features & Changes

Release Notes for Mekorma Build x83 Released on Monday, March 15, 2021. Mekorma Payment Hub Registration Keys: A notification will appear upon GP login two weeks before your registration keys are set to expire. Registration keys will automatically update after…

Process an Outsourced Payments Batch

Using the Mekorma Payment Hub for Payables » Process Payments » Process an Outsourced Payments Batch

Procedures for Process an Outsourced Payments Batch start just like processing any other single payment batch. This topic provides additional information for outsourced payments. Document numbering for Outsourced Payments Each payment is processed in Dynamics GP as…

Process a Single Payment Batch

Using the Mekorma Payment Hub for Payables » Process Payments » Process a Single Payment Batch

Processing a single AP payment batch within Mekorma Payment Hub is accomplished with the same steps you would use for printing standard Dynamics GP payables batch checks. Mekorma has modified the standard window to enhance the functionality using a Dynamics feature…

How to Use This Guide

How to Use This Guide

Welcome to Mekorma’s online user guide, designed to equip you with the knowledge needed to install, configure and run payment processes using Mekorma Payment Hub for Payables/ Payroll, the Action Board, Enhanced Electronic Payments and the MEM Connector for…

Browser Settings

Configuring the Mekorma Payment Hub » Dynamics GP Web Client » Browser Settings

In order to print checks using Mekorma on the Dynamics GP Web Client, there are a few browser settings that will make the process run more smoothly. *Mekorma recommends Google Chrome, as Chrome allows you to bypass manually opening the .mcp (Mekorma Check Print)…

Configure MEM Connector Payables Check Formats

Configuring the Mekorma Payment Hub » MEM Connector Setup » Configure MEM Connector Payables Check Formats

Depending on which version of Multi-Entity Management is set up for your organization, you will find the facility fields in either the MEM Decentralized Payables category, or the MEM Centralized Payables category. !The MEM Connector must be enabled in order to print…

Introduction to the Mekorma Payment Hub

Introduction to the Mekorma Payment Hub

Thank you for your interest in Mekorma products. Mekorma Payment Hub is a payables solution integrated with Microsoft Dynamics GP®. The Payment Hub offers: The Action Board for Robotic Process Automation (RPA) of your payment process in one unified window A…

Batch Inquiry

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Batch Inquiry

Any batch that has been created and sent to the outsource provider can be accessed from the Enhanced ePayment Batches (Batch Maintenance) window. From this window, you can filter your view based on the status of the batch, Batch Number, Remote Batch ID (found in the…

PowerApprovals System Requirements

Preparing for the Mekorma Payment Hub » PowerApprovals System Requirements

Power Apps subscription You will need a Power Apps subscription in order to access Mekorma PowerApprovals. The subscription model offers per-app or per-user licensing. *To purchase Power Apps for an organization, you must already be an Office 365 Global or Billing…

Process Payments

Using the Mekorma Payment Hub for Payables » Process Payments

!Before processing payments—note that any change to your operating system, server, or printer could cause printing variations. Please retest the formatting of your checks and the MICR line before processing, if you have altered your system configuration or…

Configure a Threshold ID for Signatures

Configuring the Mekorma Payment Hub » Configure and Test Your Signatures » Configure a Threshold ID for Signatures

Configuring Threshold IDs for Signatures gives you the ability to automatically print signatures using dollar-value ranges and to print blank lines for hand written signatures. Configure One or Two Signatures for all Dollar-Value Amounts *For testing purposes, use a…

What Makes Batches Split when you Request Approval ?

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » What Makes Batches Split when you Request Approval ?

The idea behind Split Batch is that different dollar-value levels may have different people approving them. By splitting the batches into these threshold levels, a batch can go on to be processed once it is fully approved and even if another batch with higher…

MEM Connector Setup

Configuring the Mekorma Payment Hub » MEM Connector Setup

MEM stands for Multi-Entity Management®, a product written for Dynamics GP by Binary Stream Software. This product allows organizations to manage multiple legal entities (companies) in one single database. MEM also uses the term facility interchangeably with entity or…

Optional Security Settings

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings

The settings in this section enable you to tune your workflow with various options: Enable Split Batches tells the system to split the batches based on Threshold ID Dollar-value ranges. The purpose of this is that if one range is fully approved it can continue to be…

Simple Approval Workflow--All Payments Must be Approved

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Simple Approval Workflow--All Payments Must be Approved

A Basic Workflow Let’s start with a basic workflow: ALL Payments Require One Approver. We’ll do it with these 4 steps: Choose one or more Users to be in the Approvers group and assign each of them the Security Role : MEKORMA_APROVER_LEVEL_1. Configure…

Omit Zero Dollar Checks

Configuring the Mekorma Payment Hub » Omit Zero Dollar Checks

Enable this feature if you do NOT want to print a $0 checks when you process batches using Mekorma functionality. Example: a credit memo is fully applied to an invoice and zero dollars is left on the payment, and you do not want the check to print. Log in to…

Configuring Assign by Checkbook

Configuring the Mekorma Payment Hub » Configuring Assign by Checkbook

Decide whether to Assign Checkbooks to Vouchers or to Vendors Some companies need to ensure that certain invoices are paid from certain checkbooks. This happens often in the non-profit sector if they have an operating checking account for some payments and another…

Print Check Copies to PDF

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Check Copies to PDF

Some Mekorma customers like to feed PDF check copies into their external document management system. If you have this feature configured, automatic check copies will be generated on your hard-drive when you print. PDF Check Copies follow the standard Mekorma MICR check…

Void ePayment Batches for a Processing Error

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Void ePayment Batches for a Processing Error

On occasion, a batch may not have successfully processed on the outsource provider’s portal, and will need to be voided. The batch must FIRST be voided in the provider’s portal, then in Dynamics GP. Step 1: Void in your outsource provider’s…

Configure MEM Connector Payroll Check Formats

Configuring the Mekorma Payment Hub » MEM Connector Setup » Configure MEM Connector Payroll Check Formats

The following fields are provided for placement on the stub layout and can be added using the Mekorma Configurator: !All payroll checkbooks should be set up with the same stub layout file. Only one layout is used when printing payroll checks. These fields are…

Setup Approvers for Payables

Configuring the Mekorma Payment Hub » Setup Approvers for Payables

This section of the Mekorma Payment Hub configuration guide assumes that you already have done the following: Setup a Checkbook and printed your first check Configured and Tested your Signatures Now we’ll explain how to add an Approval workflow for…

Print or Email EFT Remittances

Using the Mekorma Payment Hub for Payables » Process Payments » Print or Email EFT Remittances

If you are printing EFT remittances, you can select the format for printing the remittances by entering an option in the EFT Remittance Options field. The selected format is displayed in the Mekorma MICR Check Printing screen when you print the remittances. The same…

Out-of-Office Feature Set Up

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings » Out-of-Office Feature Set Up

If an Approver needs to delegate another GP user to take over their duties for a period of time, they can do so in the Mekorma User Preferences window. The delegate must have access to the Mekorma Navigation lists. *To access the Mekorma User Preferences window, go…

Approve or Reject Vendor Payments

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Review and Approve » Approve or Reject Vendor Payments

Return to the approval window to approve transactions by marking the check boxes next to each payment and clicking on Approve. If a transaction requires a second approval, the Status will display as Pending 2nd Approval and will only be available for printing/…

Add EFT Logos to Remittances

Configuring the Mekorma Payment Hub » Setup for EFT Processing » Add EFT Logos to Remittances

*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will configure your remittances for both EFT and Virtual Credit Card payments. For…

Change status of a virtual credit card payment

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Change status of a virtual credit card payment

In rare cases, a payment made by virtual credit card may be unresponsive or “stuck” in the provider’s portal. In that instance, a GP user assigned with the Mekorma MEEP Admin security role can change the status of that virtual card payment within…

Assign a Checkbook to a Purchase Order

Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Assign a Checkbook to a Purchase Order

The Assign by Checkbook feature can also be applied to the Purchase Order (PO) system. A checkbook can be assigned to the original Purchase Order, and that assignment will be carried through to the invoice. The Assign by Checkbook feature must be enabled before any…

Assign a Checkbook to a Payment Batch

Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Assign a Checkbook to a Payment Batch

Assigning a checkbook to an entire batch works well if you have a group of invoices that should all be paid by the same checkbook. The Assign by Checkbook feature must be enabled before any assignments can be made. Open the Payables Batch Entry window (Mekorma…

Local Printing Options

Configuring the Mekorma Payment Hub » Payment Outsourcing Configuration » Local Printing Options

There may be circumstances in which you need to print checks/payments locally that are normally sent to the outsource provider for processing. You can do this by changing a vendor, payment, checkbook, or company’s status. Change an individual vendor’s…

Navigate to Mekorma Windows

Configuring the Mekorma Payment Hub » Navigate to Mekorma Windows

Mekorma has its own Area Page within Dynamics GP, so that all Mekorma related windows can be accessed from one screen. Traditional Mekorma navigation via Dynamics GP menus remains in effect. You can configure GP’s Navigation Pane to make the Mekorma Area Page…

Payment Outsourcing Configuration

Configuring the Mekorma Payment Hub » Payment Outsourcing Configuration

Mekorma and your payment outsource provider will handle the initial implementation and configuration of the ePayment connector in Dynamics GP. This is necessary as Mekorma needs to implement and test the authentication to the provider’s portal. However, once the…

The Check Image Archive

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » The Check Image Archive

The Check Image Archive feature allows you to view and print an image of a posted check/ EFT remittance from the following Payables, US Payroll and Canadian Payroll windows: Payables Payments Zoom Payroll Check Inquiry Payroll Transaction Inquiry Canadian Payroll…

New Installation or Product Upgrade

Installing the Mekorma Payment Hub » New Installation or Product Upgrade

Mekorma Payment Hub Run the Mekorma Installer Log in to Windows as an Administrator. Once the installer has been downloaded, launch the executable file. The file will follow this naming convention: MICR + GP version + Mekorma build version. (ex.…

Choose Check Formats from the Check Format Library

Configuring the Mekorma Payment Hub » Setup a Checkbook » Choose Check Formats from the Check Format Library

The Mekorma Checkbook Setup window allows you to select pre-configured check formats for the Purchasing, US Payroll and Canadian Payroll modules. Formats for Dynamics GP Payables and Dynamics GP Financial > Miscellaneous Checks You must select a Primary Check…

Mobile Approvals with PowerApprovals App

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Mobile Approvals with PowerApprovals App

Approvers can perform their tasks outside of Dynamics GP using the PowerApprovals application. After the system requirements have been met, and the necessary setup has been completed, designated Users can perform approvals in the following way: Open the…

Grant Access to Mekorma Alternate Windows

Configuring the Mekorma Payment Hub » Setup Dynamics GP Security for Mekorma » Grant Access to Mekorma Alternate Windows

Mekorma Payment Hub uses alternate Microsoft Dynamics GP windows for processing payables transaction and batch payments . Security must be granted to these alternate windows for each user printing checks. Setup an Alternate/Modified Forms and Reports ID The first…

Handling Returned Payments When the Vendor Won’t Respond

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Handling Returned Payments When the Vendor Won’t Respond

Overview From time to time, vendors do not cash their checks. This was written to help a client determine how to handle these returned payments and the differences of handling them in Dynamics GP with and without MEEP. *Note that this guide pertains to cases where…

Intermediate Approval Workflows--Approvals Based on Dollar Amount

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Intermediate Approval Workflows--Approvals Based on Dollar Amount

An Intermediate Workflow with One Approval Group and Different Range Rules In an intermediate workflow scenario, you may have the same three theoretical people that you have in a Simple Approval Workflow: RYAN : A Requestor—he creates batches and submits them…

Customize Check Formats Using the Configurator

Configuring the Mekorma Payment Hub » Setup a Checkbook » Customize Check Formats Using the Configurator

The Mekorma MICR Configurator is a report editing tool that allows you to modify Mekorma-generated checks and stubs. The Configurator handles any size paper and any system font. Use the Configurator in conjunction with the pre-prepared stub files provided in the…

Preparing for the Mekorma Payment Hub

Preparing for the Mekorma Payment Hub

This section of the User Guide walks you through questions to ask yourself and information to gather prior to implementing the Mekorma Payment Hub. The first step is to read our Introduction and each of the sections there: Determine in advance which of the major…

How to Create a Digital Signature

Preparing for the Mekorma Payment Hub » How to Create a Digital Signature

If you will be using signatures as part of your security settings in Mekorma, you will need to gather all needed signatures and transform them into a digital format. Please watch the video below to view step-by-step instructions, as recommended by Mekorma: Take a…

MEM Connector for Payables

Configuring the Mekorma Payment Hub » MEM Connector Setup » MEM Connector for Payables

The Mekorma MEM Payables Connector module integrates with Binary Stream’s Multi-Entity Management® product to provide access to facility (entity) information for vouchers printed on Mekorma MICR check stubs. The MEM Connector for Payables requires a separate…

Print Miscellaneous Checks

Using the Mekorma Payment Hub for Payables » Process Payments » Print Miscellaneous Checks

The Dynamics GP Miscellaneous Check feature allows you to print a check to any entity without creating the entity as a vendor. Mekorma Payment Hub uses the Dynamics GP Miscellaneous Check screen, but intercepts the check printing process and prints the checks using the…

Add Checkbooks for Payment Outsourcing

Configuring the Mekorma Payment Hub » Payment Outsourcing Configuration » Add Checkbooks for Payment Outsourcing

The Enhanced ePayment Configuration window is used to configure checkbooks for outsourcing. Step 1: Checkbook is configured in the ePayment Portal You will need to contact your provider (AvidXchange or Corpay) and fill out the necessary paperwork. The first…

Outsourcing Checks with Enhanced ePayments

Introduction to the Mekorma Payment Hub » Outsourcing Checks with Enhanced ePayments

Mekorma Enhanced ePayments handles all your vendor payments through this process flow: you send check batches to the service provider. the service provider (AvidXchange or Corpay) will send payments on your behalf. your vendor will get paid the way they…

Print Payables Transaction Checks

Using the Mekorma Payment Hub for Payables » Process Payments » Print Payables Transaction Checks

Transaction Check Printing Security Concerns For transaction checks, our recommendation is that you don’t allow transaction check printing because giving access to the same person to enter an invoice into the system and to cut a payment is a security concern.…