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Print Using the MEM Connector

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Using the MEM Connector

You can print batches using the MEM Connector from GP’s Build Payment window, where you can select whether to Centralize or Decentralize the process. The configuration for Sorting and Subtotal options will effect the results as follows: Setup Options…

Print Payments Using the Web Client

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Payments Using the Web Client

These instructions apply to printing within the Dynamics GP Web Client, assuming the Mekorma Print Client has been installed and the user who needs to print has been granted security access to the Web Client. Open the Print Payments window. Use the look-up to…

MEM Connector

Introduction to the Mekorma Payment Hub » MEM Connector

The MEM Connector enables companies who use Binary Stream’s Multi-Entity Management® (MEM) product integrate the Mekorma Payment Hub with both payables and payroll. For more information see our website.

MEM Connector Setup

Configuring the Mekorma Payment Hub » MEM Connector Setup

MEM stands for Multi-Entity Management®, a product written for Dynamics GP by Binary Stream Software. This product allows organizations to manage multiple legal entities (companies) in one single database. MEM also uses the term facility interchangeably with entity or…

MEM Connector for Payables

Configuring the Mekorma Payment Hub » MEM Connector Setup » MEM Connector for Payables

The Mekorma MEM Payables Connector module integrates with Binary Stream’s Multi-Entity Management® product to provide access to facility (entity) information for vouchers printed on Mekorma MICR check stubs. The MEM Connector for Payables requires a separate…

MEM Connector for Payroll

Configuring the Mekorma Payment Hub » MEM Connector Setup » MEM Connector for Payroll

When Binary Stream’s Multi-Entity Management is installed, each employee is assigned to a facility, and each facility is assigned to a payroll checkbook. When payroll is processed, multiple checkbooks may be accessed. Check numbers are assigned according to the…

Configure MEM Connector Payables Check Formats

Configuring the Mekorma Payment Hub » MEM Connector Setup » Configure MEM Connector Payables Check Formats

Depending on which version of Multi-Entity Management is set up for your organization, you will find the facility fields in either the MEM Decentralized Payables category, or the MEM Centralized Payables category. !The MEM Connector must be enabled in order to print…

Configure MEM Connector Payroll Check Formats

Configuring the Mekorma Payment Hub » MEM Connector Setup » Configure MEM Connector Payroll Check Formats

The following fields are provided for placement on the stub layout and can be added using the Mekorma Configurator: !All payroll checkbooks should be set up with the same stub layout file. Only one layout is used when printing payroll checks. These fields are…

Enable MEM Connector for Individual Checkbooks

Configuring the Mekorma Payment Hub » MEM Connector Setup » Enable MEM Connector for Individual Checkbooks

The MEM Connector must be enabled on a per checkbook basis for both Payables and US Payroll. This will enable the MEM integration buttons to display on the necessary windows. Payables Open the Mekorma Checkbook Setup window (Mekorma Area Page > Setup > Purchasing >…

Select Vouchers Using the Action Board

Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Select Vouchers Using the Action Board

To use the Assign by Checkbooks feature when automating the batch building process in the Action Board, you can Select Vouchers by Vendor or Voucher Checkbook ID when you create a Build ID.  Create a Build ID with either Select by Vendor Checkbook ID or Select by…

Customize Check Formats Using the Configurator

Configuring the Mekorma Payment Hub » Setup a Checkbook » Customize Check Formats Using the Configurator

The Mekorma MICR Configurator is a report editing tool that allows you to modify Mekorma-generated checks and stubs. The Configurator handles any size paper and any system font. Use the Configurator in conjunction with the pre-prepared stub files provided in the…

Print Miscellaneous Checks

Using the Mekorma Payment Hub for Payables » Process Payments » Print Miscellaneous Checks

The Dynamics GP Miscellaneous Check feature allows you to print a check to any entity without creating the entity as a vendor. Mekorma Payment Hub uses the Dynamics GP Miscellaneous Check screen, but intercepts the check printing process and prints the checks using the…

Print Blank Checks

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Blank Checks

On occasion, you might want to print a Blank Check for making a handwritten payment, such as if you need a check to take off-site. Blank checks are not posted to the General Ledger when they are printed. To record them, they must be entered later as manual payments.…

Print Refund Checks

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Refund Checks

To print a refund check with Mekorma Payment Hub, follow the standard GP processes to create the return(s). If you need help configuring refund check formats, please see this page. Opent the Mekorma Payment Hub Payables Checks window (Mekorma Area page >…

Using the Mekorma Payment Hub for Payables

This section of the User Guide will explain, guide and demonstrate how to use the Mekorma Payment Hub.

Disable Print Blank Checks

Configuring the Mekorma Payment Hub » Disable Print Blank Checks

On occasion, you might want to print a Blank Check for making a handwritten payment, such as if you need a check to take off-site. Some companies consider this to be a security risk. If you would like to deny users access to the Print Blank Checks option from the…

Print Payables Transaction Checks

Using the Mekorma Payment Hub for Payables » Process Payments » Print Payables Transaction Checks

Transaction Check Printing Security Concerns For transaction checks, our recommendation is that you don’t allow transaction check printing because giving access to the same person to enter an invoice into the system and to cut a payment is a security concern.…

Print Canadian Payroll Checks

Using Mekorma Payment Hub for US and Canadian Payroll » Print Canadian Payroll Checks

*The check numbering system for Canadian Payroll checks is configured on the Payroll Control Setup – Canada screen, not the Checkbook Maintenance screen. You are ready to print Canadian Payroll checks after the following steps have been completed: Create a…

Using the Action Board with Multi-Entity Management

Using the Mekorma Payment Hub for Payables » Build Batches » Using the Action Board with Multi-Entity Management

Before processing payments using Binary Stream’s Multi-Entity Management (MEM) with the Action Board, the following steps must be taken: MEM must be activated for all entities you want to process with the Action Board. All users must have a default entity…

Print or Email EFT Remittances

Using the Mekorma Payment Hub for Payables » Process Payments » Print or Email EFT Remittances

If you are printing EFT remittances, you can select the format for printing the remittances by entering an option in the EFT Remittance Options field. The selected format is displayed in the Mekorma MICR Check Printing screen when you print the remittances. The same…

Print Check Copies to PDF

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Check Copies to PDF

Some Mekorma customers like to feed PDF check copies into their external document management system. If you have this feature configured, automatic check copies will be generated on your hard-drive when you print. PDF Check Copies follow the standard Mekorma MICR check…

Print Client for GP Web Client

Installing the Mekorma Payment Hub » Print Client for GP Web Client

To print Mekorma checks out of the Dynamics GP Web Client, it is necessary to install the Mekorma Print Client (MICRPrintClient.exe) on each workstation intended for Mekorma check printing from a Web Client session. There are two methods for accomplishing…

Print US Payroll Checks and Direct Deposit Remittance

Using Mekorma Payment Hub for US and Canadian Payroll » Print US Payroll Checks and Direct Deposit Remittance

You are ready to print US Payroll checks after the following steps have been completed: Create a US payroll batch using the standard Microsoft Dynamics GP procedures. Build and calculate your checks. To Print: Open the Print Mekorma US Payroll window (Mekorma…

Testing the Action Board

Configuring the Mekorma Payment Hub » Action Board Setup » Testing the Action Board

If you would like to test the Action Board payment process in a test environment or even a single test company, but you want to avoid actually generating any transactions, you can do so by designating your companies as test companies. By doing this, you render all the…

The Check Image Archive

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » The Check Image Archive

The Check Image Archive feature allows you to view and print an image of a posted check/ EFT remittance from the following Payables, US Payroll and Canadian Payroll windows: Payables Payments Zoom Payroll Check Inquiry Payroll Transaction Inquiry Canadian Payroll…

Configure the MICR Line

Configuring the Mekorma Payment Hub » Setup a Checkbook » Configure the MICR Line

The MICR line is the coded banking information at the bottom of your check which is printed in the E13B MICR font. By printing the MICR line, the Mekorma Payment Hub can provide the capability of printing on blank, rather than pre-printed, checkstock. The video below…

Using Mekorma Payment Hub for US and Canadian Payroll

EFTs in the Action Board

Configuring the Mekorma Payment Hub » Action Board Setup » EFTs in the Action Board

When you use the Action Board, your system can select both your checks and EFT batches in one process. As you saw, you use a Build ID to set your rules for what invoices to include and a Process ID to tell the system what checkbook to use and whether to build checks,…

Automate the Selection of Printers

Configuring the Mekorma Payment Hub » Automate the Selection of Printers

There are two options for automating your printer selection so you don’t have to choose a printer every time a batch is printed: Use the Action Board printing options when printing payments from the Action Board. Configure GP’s Named Printers Action…

Installing the Mekorma Payment Hub

Preparation Determine your Microsoft Dynamics GP version before downloading your Mekorma product(s). Download the product installer that corresponds with your GP version from the Mekorma downloads page. Follow the installation/ upgrade procedures. *Please…

Configuring the Mekorma Payment Hub

This section of the User Guide offers instruction on how to configure the Mekorma Payment Hub. It will get you from 0 to live in 3 simple steps. Then you can configure the rest of the system:

Import Signatures to the Signature Library

Configuring the Mekorma Payment Hub » Configure and Test Your Signatures » Assign Signature Files to Users » Import Signatures to the Signature Library

Start by gathering all signatures needed for your security in a digital format. Files can be the following formats: .bmp, .gif, .jpg and .png. Open the Mekorma Signature Library window (Mekorma Area Page > Setup > System > Signature Library). Choose Import. …

Preparing for the Mekorma Payment Hub

This section of the User Guide walks you through questions to ask yourself and information to gather prior to implementing the Mekorma Payment Hub. The first step is to read our Introduction and each of the sections there: Determine in advance which of the major…

Introduction to the Mekorma Payment Hub

Thank you for your interest in Mekorma products. Mekorma Payment Hub is a payables solution integrated with Microsoft Dynamics GP®. The Payment Hub offers: The Action Board for Robotic Process Automation (RPA) of your payment process in one unified window A…

Exclude a Company from the Action Board

Configuring the Mekorma Payment Hub » Action Board Setup » Exclude a Company from the Action Board

When you install Mekorma Payment Hub, all of your companies can be used with the Action Board. Likewise, if you create a new company, it is automatically enabled for the Action Board. Generally, there is no disadvantage to this because you are not required to select…

Track Payment History with the Audit Log Report

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Track Payment History with the Audit Log Report

The Audit Log report records the details of posted check/ EFT batches, including the Approvers/ Authorizers of each batch. This feature provides an added layer of security when processing payments with Mekorma. Open the Mekorma MICR Audit Log Report window…

Choose Check Formats from the Check Format Library

Configuring the Mekorma Payment Hub » Setup a Checkbook » Choose Check Formats from the Check Format Library

The Mekorma Checkbook Setup window allows you to select pre-configured check formats for the Purchasing, US Payroll and Canadian Payroll modules. Formats for Dynamics GP Payables and Dynamics GP Financial > Miscellaneous Checks You must select a Primary Check…

Handling Returned Payments When the Vendor Won’t Respond

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Handling Returned Payments When the Vendor Won’t Respond

Overview From time to time, vendors do not cash their checks. This was written to help a client determine how to handle these returned payments and the differences of handling them in Dynamics GP with and without MEEP. *Note that this guide pertains to cases where…

Miscellaneous Processing Scenarios

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios

The topics in this section highlight specific optional features of the Mekorma Payment Hub: The Payment Hub supports printing special remittance formats for Refund checks arising from the Dynamics GP SOP module. You can use the PDF Check Archive to continually…

Test Check Layout

Configuring the Mekorma Payment Hub » Setup a Checkbook » Test Check Layout

Printing test checks help you verify the correctness of your check layouts. Print the test checks from the same workstation and printer you will be using for live checks. Differences in printers and operating systems can lead to size and placement variations on the…

Questions to Ask Before Install

Preparing for the Mekorma Payment Hub » Questions to Ask Before Install

Gather Information Here are some of the Discovery items to consider to optimize your AP payment automation: *Note that our Customer Success team is standing by with a full discovery and implementation methodology, if you would like help implementing your…

How to Use This Guide

Welcome to Mekorma’s online user guide, designed to equip you with the knowledge needed to install, configure and run payment processes using Mekorma Payment Hub for Payables/ Payroll, the Action Board, Enhanced Electronic Payments and the MEM Connector for…

Products Registration

Installing the Mekorma Payment Hub » Products Registration

Upon installation or upgrade, Mekorma keys are automatically retrieved by the system (although keys can be entered manually if needed). In order to retrieve keys, an internet connection is required (allowing access to our Mekorma Registration Web Service). !For best…

Grant Access to Mekorma Windows and Reports

Configuring the Mekorma Payment Hub » Setup Dynamics GP Security for Mekorma » Grant Access to Mekorma Windows and Reports

Mekorma Payment Hub Security Tasks and Roles As per standard practice for Dynamics GP, your AP team will need to have security access to both the standard GP windows/reports and the Mekorma windows/reports based on their roles. Mekorma Payment Hub supports Dynamics…

Browser Settings

Configuring the Mekorma Payment Hub » Dynamics GP Web Client » Browser Settings

In order to print checks using Mekorma on the Dynamics GP Web Client, there are a few browser settings that will make the process run more smoothly. *Mekorma recommends Google Chrome, as Chrome allows you to bypass manually opening the .mcp (Mekorma Check Print)…

Action Board: Build All Your Batches at Once

Using the Mekorma Payment Hub for Payables » Build Batches » Action Board: Build All Your Batches at Once

The Action Board allows you to build all of your batches across companies with one button click. Refer to Action Board Setup prior to building batches from the Action Board. Open the Mekorma Action Board (Mekorma Area Page > Transactions > Payables > Mekorma Action…

Specify Check or Remit Numbers

Configuring the Mekorma Payment Hub » Setup for EFT Processing » Specify Check or Remit Numbers

*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will pay your vendors via checks, EFT or credit card, and you don’t have to…

Process a Single Payment Batch

Using the Mekorma Payment Hub for Payables » Process Payments » Process a Single Payment Batch

Processing a single AP payment batch within Mekorma Payment Hub is accomplished with the same steps you would use for printing standard Dynamics GP payables batch checks. Mekorma has modified the standard window to enhance the functionality using a Dynamics feature…

Dynamics GP Web Client

Configuring the Mekorma Payment Hub » Dynamics GP Web Client

Mekorma products are compatible with the Dynamics GP web client. You can easily print payments from a browser of your choice, although Mekorma recommends using Google Chrome. When doing so, you will have access to all Mekorma features with a few exceptions. The…

Review, Edit and Move Rejected Payments

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Review and Approve » Review, Edit and Move Rejected Payments

The navigation list allows you to see all the payments that were rejected during the approval process (and subsequently placed in the MICR_REJECT batch). The Mekorma Rejected Payments navigation list allows authorized users to work with rejected payments in the…

Options for Building Batches

Configuring the Mekorma Payment Hub » Action Board Setup » Options for Building Batches

Automated approval requests/ edit lists When building payment batches using the Action Board, you have the choice to automate approval requests, print edit lists, or disable those options. Open the Action Board Options window (Mekorma Area Page > Setup > System >…

Mekorma Quickstart

Configuring the Mekorma Payment Hub » Mekorma Quickstart

The goal of our quickstart is to get you a small win as early as possible and then build on it. Clients purchase Mekorma Payment Hub for check printing and for overall AP automation. With check printing, you can get from 0 to live in 4 steps, shown here. For the full…

Configure a Threshold ID for Signatures

Configuring the Mekorma Payment Hub » Configure and Test Your Signatures » Configure a Threshold ID for Signatures

Configuring Threshold IDs for Signatures gives you the ability to automatically print signatures using dollar-value ranges and to print blank lines for hand written signatures. Configure One or Two Signatures for all Dollar-Value Amounts *For testing purposes, use a…

Omit Zero Dollar Checks

Configuring the Mekorma Payment Hub » Omit Zero Dollar Checks

Enable this feature if you do NOT want to print a $0 checks when you process batches using Mekorma functionality. Example: a credit memo is fully applied to an invoice and zero dollars is left on the payment, and you do not want the check to print. Log in to…

Choose EFT Remittance Options

Configuring the Mekorma Payment Hub » Setup for EFT Processing » Choose EFT Remittance Options

*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will email your vendor remittances for you. For more information, refer to…

Request Approval

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Request Approval

After batches are built, a user must request approval for each batch to initiate the workflow. Automate Approval Requests When using the Action Board to build payment batches, approval requests can be sent automatically as the batches are built. This completely…

How to Create a Digital Signature

Preparing for the Mekorma Payment Hub » How to Create a Digital Signature

If you will be using signatures as part of your security settings in Mekorma, you will need to gather all needed signatures and transform them into a digital format. Please watch the video below to view step-by-step instructions, as recommended by Mekorma: Take a…

Action Board Printer Selection

Configuring the Mekorma Payment Hub » Automate the Selection of Printers » Action Board Printer Selection

You can set up print tasks on a system, company, or on a per-user basis for payments printed from the Action Board. For context, Action Board Setup will give you broader overview of the Action Board. The Action Board’s automation capabilities require that a printer…

Recommended Printers and Supplies

Preparing for the Mekorma Payment Hub » Recommended Printers and Supplies

Printers for Mekorma Payment Hub Check Printing We recommend that you print Mekorma checks to a dedicated medium – higher quality check printer using blank check stock. The printer should have the following capabilities: Speed of 45 ppm and up Two-tray…

Local Printing Options

Configuring the Mekorma Payment Hub » Payment Outsourcing Configuration » Local Printing Options

There may be circumstances in which you need to print checks/payments locally that are normally sent to the outsource provider for processing. You can do this by changing a vendor, payment, checkbook, or company’s status. Change an individual vendor’s…

Add a Logo to a Checkbook

Configuring the Mekorma Payment Hub » Setup a Checkbook » Add a Logo to a Checkbook

A company logo can be associated with individual checkbooks, and used within multiple companies. This feature is useful if you use one check format in many companies and checkbooks, but you’d like a different logo for each checkbook. The logo defined for each…

Process Payments

Using the Mekorma Payment Hub for Payables » Process Payments

!Before processing payments—note that any change to your operating system, server, or printer could cause printing variations. Please retest the formatting of your checks and the MICR line before processing, if you have altered your system configuration or…

Exceptions for Outsourced Payments--Local Printing Options

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Exceptions for Outsourced Payments--Local Printing Options

When using Mekorma Enhanced ePayments for send your payments to a service provider, there may be times when you want to override the system to process certain payments locally. The following topics explain the configuration settings for making exceptions: Add…

Batch Inquiry

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Batch Inquiry

Any batch that has been created and sent to the outsource provider can be accessed from the Enhanced ePayment Batches (Batch Maintenance) window. From this window, you can filter your view based on the status of the batch, Batch Number, Remote Batch ID (found in the…

Process an Outsourced Payments Batch

Using the Mekorma Payment Hub for Payables » Process Payments » Process an Outsourced Payments Batch

Procedures for Process an Outsourced Payments Batch start just like processing any other single payment batch. This topic provides additional information for outsourced payments. Document numbering for Outsourced Payments Each payment is processed in Dynamics GP as…

Simple Approval Workflow--All Payments Must be Approved

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Simple Approval Workflow--All Payments Must be Approved

A Basic Workflow Let’s start with a basic workflow: ALL Payments Require One Approver. We’ll do it with these 4 steps: Choose one or more Users to be in the Approvers group and assign each of them the Security Role : MEKORMA_APROVER_LEVEL_1. Configure…

Results Reports Email Setup

Configuring the Mekorma Payment Hub » Action Board Setup » Results Reports Email Setup

After batches are built in the Action Board, a Build Results Report is generated. After processing checks and EFTs in the Action Board, the Print Process Results Report is generated. After posting checks and EFTs in the Action Board, the Posting Results Report is…

Configure and Test Your Signatures

Configuring the Mekorma Payment Hub » Configure and Test Your Signatures

Adding automatic signatures to the system is one of the primary ways of increasing efficiency. Note that it is optional and not all Mekorma Payment Hub users configure automatic signatures. But we encourage it—it saves lots of hand cramps or rubber stamping!…

Web Client Security

Configuring the Mekorma Payment Hub » Dynamics GP Web Client » Web Client Security

Once your browser settings are configured, you are ready to provide Web Client print access to your Accounts Payable users as needed. *To open the Web Client Security Access window, go to the Mekorma Area page > Setup > System > Web Client Security Access Log in…

Build ePayment Batches

Using the Mekorma Payment Hub for Payables » Build Batches » Build ePayment Batches

One of the advantages of Mekorma Enhanced ePayments is that all standard GP procedures for building batches can be used to build ePayment batches and all payment types can be combined in a single batch. The batches are built as standard check batches, yet the vendors…

Set Up Named Printers

Configuring the Mekorma Payment Hub » Automate the Selection of Printers » Named Printers with Mekorma Payment Hub » Set Up Named Printers

*To access the Assign Named Printers window, go to the Microsoft Dynamics GP drop-down menu > Setup > System > Named Printers The first step in configuring Named Printers is to name them! Printers must be set up with Printer IDs: Login as an…

Authorize Payroll Batches

Using Mekorma Payment Hub for US and Canadian Payroll » Authorize Payroll Batches

If Task-based batch authorization has been configured for Payroll, a Mekorma Authorizer(s) must be designated to Build, Calculate and Print Payroll Checks. No one will be able to do this task unless they have been assigned the Batch Authorizer Task…

Action Board: Process All Your Batches at Once

Using the Mekorma Payment Hub for Payables » Process Payments » Action Board: Process All Your Batches at Once

The Action Board provides an ability to automate the printing and posting of payables batches across multiple companies and checkbooks. Refer to Action Board Setup prior to processing from the Action Board. Instead of needing to log in to each company separately, all…

Outsourcing Checks with Enhanced ePayments

Introduction to the Mekorma Payment Hub » Outsourcing Checks with Enhanced ePayments

Mekorma Enhanced ePayments handles all your vendor payments through this process flow: you send check batches to the service provider. the service provider (AvidXchange or Corpay) will send payments on your behalf. your vendor will get paid the way they…

Mekorma Fields for Check Stubs

Configuring the Mekorma Payment Hub » Setup a Checkbook » Customize Check Formats Using the Configurator » Mekorma Fields for Check Stubs

All available check stub fields within the Mekorma Configurator are listed below by section. Any of these fields can be added by clicking on the Add Elements button once the Mekorma Configurator has been opened: These fields are available for Payables, US Payroll…

Setup Authorizers for Payroll

Configuring the Mekorma Payment Hub » Setup Authorizers for Payroll

The US and Canadian Payroll systems benefit from Threshold ID security. However, they do not have the same kind of workflow. The way that Payroll works is that one user must Build, Calculate and Print the checks and cannot interrupt the flow to send a notification to…

Setup Security Rules for Transaction Checks

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings » Setup Security Rules for Transaction Checks

Recommendation: Separation of Duties=Disable Transaction Checks Giving access to the same person to enter an invoice into the system and to cut a payment is a security concern. Best practice recommends separation of duties. For that reason we recommend withholding…

New Features & Changes

Release Notes for Mekorma Payment Hub Build x83 » New Features & Changes

Release Notes for Mekorma Build x83 Released on Monday, March 15, 2021. Mekorma Payment Hub Registration Keys: A notification will appear upon GP login two weeks before your registration keys are set to expire. Registration keys will automatically update after…

Setup Approvers for Payables

Configuring the Mekorma Payment Hub » Setup Approvers for Payables

This section of the Mekorma Payment Hub configuration guide assumes that you already have done the following: Setup a Checkbook and printed your first check Configured and Tested your Signatures Now we’ll explain how to add an Approval workflow for…

Advanced Approval Workflows--Approval based on Dollar Amount and Vendor Class

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Advanced Approval Workflows--Approval based on Dollar Amount and Vendor Class

Advanced Approval Workflows use a combination of Checkbook Threshold ID and Vendor Class Security Threshold ID to designate powerful rule variations. In some cases, this will save work for the Approvers when certain payments can be automatically approved. In other…

Configure Printing and Posting Reports

Configuring the Mekorma Payment Hub » Action Board Setup » Configure Printing and Posting Reports

There are certain settings that need to be in place to ensure the Action Board’s automated processes are not interrupted. The following steps are required for the Action Board to perform as intended: Automate Printer Selection Automating the printer selection…

Run Table Maintenance

Installing the Mekorma Payment Hub » Run Table Maintenance

As third-party products are not included in the Dynamics GP upgrade process, Mekorma provides its own unified table upgrade system for all your GP companies. Table Maintenance must be run anytime you install or upgrade. You must also run table maintenance after a new…

Setup for EFT Processing

Configuring the Mekorma Payment Hub » Setup for EFT Processing

*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will pay your vendors via checks, EFT or credit card, and you don’t have to…

Security and Fraud Prevention

Introduction to the Mekorma Payment Hub » Security and Fraud Prevention

A fundamental reason for Mekorma Payment Hub is its security features. Whether you are processing your payments by check, EFT or outsourcing through Mekorma Enhanced ePayments, security is crucial. Knowing that your workflow is protected is what can give you peace of…

Action Board: Process Outsourced Payments

Using the Mekorma Payment Hub for Payables » Process Payments » Action Board: Process Outsourced Payments

Open the Action Board (Mekorma Area page > Transactions > Payables > Mekorma Action Board). Choose Process Checks and EFTs from the Action drop-down menu. Select one or more fully approved batches and click Process. You can process batches that contain…

Apply a Threshold ID to a Checkbook

Configuring the Mekorma Payment Hub » Configure and Test Your Signatures » Apply a Threshold ID to a Checkbook

The final step in setting up signatures is to assign the theThreshold ID you created to the checkbooks from which you will be paying. Open the Mekorma Checkbook Setup window (Mekorma Area Page > Setup > Purchasing > Mekorma Checkbook Setup). Choose the…

Build Batches

Using the Mekorma Payment Hub for Payables » Build Batches

Use Action Board to Build All your Batches at Once The method of choice for building your payment batches and processing payments is to use the Mekorma Payment Hub Action Board. The Action Board roboticizes your standard GP procedures by giving you the power to…

Email/ Text Notifications

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Email/ Text Notifications

Setup for individual users Users assigned to Approver security roles can configure their own email and text notification requirements for optimal workflow: You must have email functioning in GP for notifications to work. Log in and open the Mekorma User…

Review and Approve

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Review and Approve

If Task-based secure approval workflow has been configured, Mekorma Approvers must approve transactions within their designated threshold levels before checks/ EFTs can be printed and processed. Review Payment Transactions To complete approval tasks, Approvers…

Issues Fixed

Release Notes for Mekorma Payment Hub Build x83 » Issues Fixed

Release Notes for Mekorma Build x83 Hotfix Released April 29th, 2021 Mekorma Payment Hub Remittance emails sent to vendors when processing EFTs now include a PDF file attachment as expected. Prior issues causing remittance emails to get stuck in the…

Create a Build ID

Configuring the Mekorma Payment Hub » Action Board Setup » Create a Build ID

A Build ID allows you to save rules for selecting your batches. You then assign the Build IDs to Process IDs to build numerous batches with different criteria. The function of Build IDs is to select the filters and sorts for the batches however these rules are not…

Bypassing Mekorma and Printing through Dynamics GP

Configuring the Mekorma Payment Hub » Bypassing Mekorma and Printing through Dynamics GP

From time to time, some users want to use Mekorma Payment Hub in some companies or with some checkbooks and use Dynamics GP’s native functionality (bypass Mekorma) with other. Within the same company, a single user cannot process payments both using Mekorma…

Mekorma Security Roles and Tasks

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Mekorma Security Roles and Tasks

Task-Based Security utilizes Dynamics GP System Security Roles and Tasks to designate groups of Approvers and Authorizers. The Different Between Approvers and Authorizers The word Approver or Authorizer is used depending on the workflow: Approver is used for…

Control Your Batch Names

Configuring the Mekorma Payment Hub » Action Board Setup » Control Your Batch Names

Mekorma Action Board ‘Build Batch’ requires unique batch numbers. A suffix is added to your batch numbers and when you build and is automatically incremented. The batch name format will be -### based on the current date. We have reserved only 3 characters…

Power Approvals: Configure Remote Approvals

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Power Approvals: Configure Remote Approvals

PowerApprovals is our Microsoft Power Platform-based mobile application for remote payment approval. PowerApprovals allows any designated company approver within the organization to easily approve payments from their mobile device, or from any computer using a browser…

Assign a Checkbook to a Payment Batch

Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Assign a Checkbook to a Payment Batch

Assigning a checkbook to an entire batch works well if you have a group of invoices that should all be paid by the same checkbook. The Assign by Checkbook feature must be enabled before any assignments can be made. Open the Payables Batch Entry window (Mekorma…

Payment Outsourcing Configuration

Configuring the Mekorma Payment Hub » Payment Outsourcing Configuration

Mekorma and your payment outsource provider will handle the initial implementation and configuration of the ePayment connector in Dynamics GP. This is necessary as Mekorma needs to implement and test the authentication to the provider’s portal. However, once the…

Create a Process ID

Configuring the Mekorma Payment Hub » Action Board Setup » Create a Process ID

A Process ID allows you to specify all of the batches that you want to build. You assign Build IDs to specific checkbooks so you can filter what vendors and vouchers to pay in each batch. The Process ID lets you list these sequentially so that one batch after the other…

Setup a Checkbook

Configuring the Mekorma Payment Hub » Setup a Checkbook

The fundamental steps of your Checkbook setup are to: Configure the MICR line. This is the primary thing needed in order to switch from pre-printed check stock to blank check stock. Choose a Check Format The following two steps are OPTIONAL: Use the Mekorma…

Adding Elements to Check Formats

Configuring the Mekorma Payment Hub » Setup a Checkbook » Customize Check Formats Using the Configurator » Adding Elements to Check Formats

Our existing check formats can be customized by adding elements using the Mekorma Configurator. Fields can be added to any of our check formats, and can be easily placed or re-located with the Configurator’s drag-and-drop interface. *To access the Mekorma…