Mekorma

Release Notes Version 2018

Version 2018 b078 for Dynamics GP 2018 RTM/R2
Release Date: 09/2019

New Features and Significant Changes

Mekorma Payment Hub

  • Improved performance as the system no longer automatically retrieves registration keys during GP startup and no longer validates keys when printing.
    • After Mekorma installation, it is recommended to login as user ‘sa’ or a user with database sysadmin rights to run table upgrade. The table upgrade message will only prompt for user ‘sa’ or system administrator if an upgrade is needed.
    • If invalid, expired or all empty keys are detected upon logging in to GP, the registration error message will only display for user ‘sa’ (system administrator.)
  • Optimized Table Maintenance to improve performance during login, switching companies and opening the Table Maintenance window.
  • Payment Hub expanded integration with Binary Stream Multi-Entity Management for centralized and decentralized payments.
  • Payment Inquiry Zoom function was added for Payroll, Canadian Payroll, Transaction Check and Miscellaneous Check in the Audit Detail Log.
  • Added an explanation on how to correct the issue when receiving the following warning message: ‘Check number length does not match MICR setup.’
  • Added an explanation of how to switch from Task-Based to Legacy Security on the Mekorma Security Setup window.
  • The option to opt out of Mekorma Miscellaneous Checks has been moved. Go to the Mekorma Area Page > Setup > System > MICR System Options window > Additional > Mekorma MICR – MISC Chks OptOut. This opens a new window that allows you to opt out by company.
  • In the Mekorma Approval navigation list a new section, ‘Payment Voucher’, has been created. The window will show the Payment, Vendor and Amount in one list. A second list shows all vouchers that make up the payment.
  • The Mekorma minor build number is now shown in the About window.
  • Added an info icon on the Mekorma User Preferences, to the right of the Signature File field.

Task-Based Security

  • The Mekorma Security Setup window opens with the companies collapsed – Users can expand/collapse by double-clicking on the company’s name. This process is explained at the bottom of the window.
  • Added warning message ‘Not all required fields have been entered’ when attempting to save incomplete configuration in the Mekorma Security Setup window.
  • Added instructions on how to switch to Legacy Security in the Legacy V. Task ID Security information box.
  • Added the disable ‘Print Blank Checks’ option to the Security Setup window.
  • When switching security models to either Task-Based or Legacy when a company has incomplete workflow transactions, users will get a message asking if workflow records should be removed. The records will not be removed until the user clicks on ‘Save.’
  • Removed the Look-Up and Delete buttons from the signature file in the Mekorma User Preferences window (found in GP User Preferences > Additional).
  • Changed message when using Legacy security to ‘Mekorma User Preferences is only available under the Task-Based Security model.’ (found in User Preferences > Additional > Mekorma User Preferences)
  • Default signature now prints on split batches that require approval.
  • When using Vendor Class Security with threshold, approval is based on transaction. For each transaction, it first looks to the threshold assigned to vendor class. If not assigned, it uses the threshold assigned to the checkbook.
  • Authorization complete email is sent to requestor if the request is canceled from the Mekorma Batch Status List and then re-requested. Please verify the Mekorma User Preferences are set for the requestor to receive the email.
  • Resolved issues with Authorization Password Validation for User2 field.
  • Added text notifications option for batch approval process.
  • Threshold Maintenance allows selection of either a User ID signature or a Signature file (not assigned to a User ID). The Signature Lookup has been modified to allow Users or Signatures to be selected in the Threshold Lookup window.
  • Added the ability to import a signature to the Signature Library by clicking on the ‘New’ button in the Signature Assignment window.
  • The ‘By Batch’ view on the Mekorma Approval List is now supported.
  • Rejection reason is shown in the MICR Reject report when: the batch is rejected using the drill down in the Mekorma Status list; the rejection is made in the Mekorma Approval List.
  • Modified the label in Threshold Maintenance from ‘Enable Signatures Only for this Threshold’ to ‘Enable Signatures Only for this Threshold ID’ for clarification.
  • Modified the Default Signatures label to reflect that signatures can be set up for thresholds or users.
  • The size of the Signature field was increased to accommodate 45 characters in the Threshold Maintenance window.
  • Added a Task Reminder when launching GP for pending approvals. NOTE: Reminders must be enabled in Microsoft Dynamics GP.
  • When using the split batch feature with MEM integration, the split batch is assigned the same entity as its original batch.

Mekorma Enhanced Electronic Payments

Mekorma has introduced the ePayment credit model. In the credit model, the virtual card company offers a no-cost line of credit to the client. Unlike the pre-funded ePayment model, no money is pulled from the client’s bank account when the virtual cards are issued. The status of all the virtual cards that have changed during the day (typically cards swiped) will be reported nightly. The virtual card company will automatically transfer payment from the client’s account for settled cards, on a regular basis.

  • The Enhanced ePayment Vcard Management window allows the user to see the status and the current balance of all the virtual cards issued.
    • Filters allow the user to narrow down the list by status (Issued, Used, Drained and Voided), by Checkbook ID, Payment Date, Vendor ID, Expiration Date and Remaining Balance.
    • Total Amount, Total Outstanding and Total Pending (card swipes that have been settled but not yet pulled by the virtual card company) are shown at the bottom of the screen for all the cards displayed, along with the amount of the Credit Line. With each card, the user will be able to zoom to the Payment Number to see the invoices that were paid with this virtual card and, when appropriate, to the MEEP Vendor Payment when the card settled.
    • The user can Void a newly issued card, before it has been used, by highlighting it and clicking on Actions > Void. Voiding a card in the credit model voids the corresponding Vendor Payment and MEEP vendor voucher. Only unused cards can be voided. The Void action cancels the virtual card.
    • The Amount Used column will reflect the dollar amount that has been used of the original amount. If an outstanding amount will not be used by the vendor, it can be written off and that amount credited back. This is done by highlighting the card with a partial amount used, clicking on Actions > Writeoff. The user will be prompted to select an existing or create a new batch in the Enhanced ePayment Vcard Remainder Writeoff window, process, then post the batch. This generates a credit memo to the MEEP Vendor.
    • New Payments need to be entered at the end of the credit period by clicking on the ‘New Payments’ button at the top of the Enhanced ePayment Vcard Management screen (A reminder may be added to the GP reminders, or an automatic email may be sent by a scheduled task). The user will be prompted to select an existing or create a new Payment Batch and process it. A payment transaction will be created for the total amount of the virtual cards that have settled during the period and apply records will be created for each virtual card. This will link the payment to the Voucher created against the MEEP Vendor when that virtual card was processed. The user will then be prompted to Post the payment batch, if that option is selected on the New Payment window.
  • If a batch fails to send to transmit, user now receives the message ‘An unexpected error occurred when sending batch for electronic processing, please confirm status on the portal. One or more errors occurred.’
  • Added the ability to process Positive Pay files for ePayment checks.
  • Added ePayment status message to the MMM Post Process Results Report.
  • Added the ability to support multiple checkbooks within a single GP database. Checkbooks can be setup in the Enhanced ePayment Configuration window.
  • User is no longer prompted to print the remittance before posting an ePayment batch for virtual cards.
  • Users can now void a virtual card payment (if the payment has not been posted) from within the Enhanced ePayment Vcard Management window.
  • Added message ‘This bank account has already been assigned to different checkbook’ when attempting to change the Remote Bank Account to one that is already assigned in the Enhanced ePayment Configuration window.
  • In the Enhanced ePayment Configuration window, the subdomain name is now read only; the ePayment Access Key has been truncated; and the Remote Bank Account field automatically pulls from the ePayments portal, but can also be manually edited.
  • When a virtual card is written off in the Enhanced ePayment Vcard Management window, a credit memo is created to the MEEP Vendor. This credit memo is applied to the invoice generated to the MEEP vendor for the virtual card.
  • Virtual card status changes display in the Enhanced ePayment Vcard Management window when it is manually refreshed.
  • ‘Vendor Default Checkbooks’ section was added to the Enhanced ePayment Configuration window, allowing users to assign a default checkbook for specific payment methods (check, EFT and virtual card payments). This can be integrated with the Mekorma Assign by Checkbook feature, allowing you to build batches by selecting payments by vendor checkbook.
  • The option ‘Send Zero Value Checks’ was added in the ePayment Configuration window. By default, it will remain deselected so that $0 checks will be printed locally (as a remittance) by Mekorma or GP, rather than through ePayment process.
  • Changed the Multi-Batch Management Action Board Post Results Report to show the status of ‘Failed’ if an ePayment failed to send to the electronic payments service.
  • In the Multi-Batch Management Action Board, added the ability to drill down to view the ACH or Positive Pay file by selecting the batch and clicking on the Status Description link.
  • Batches that include an ePayment are shown separately as a split batch in the Mekorma Audit Log.
  • Integration with Multi Entity Management
    • ePayment split batch or virtual card batch is granted with the same entity as the original batch.
    • The Enhanced ePayment Batch Maintenance window only shows the batches that the user has access to in the batch entity.
    • The Enhanced ePayment File Owner Maintenance window allows to change file owner only if the new owner has access to the entity to which the file is tied.

Two new windows had been created on the Mekorma Area Page > Routines > Payables

  1. Enhanced ePayment Batches: Within this window, users can view batch statuses by the following categories:
    • Created (integration files have been created in SQL)
    • Sent (integration files have been transmitted)
      • User can void the batch by clicking Action > Void. This applies to the batches that have been transmitted but are getting a process error in the portal. In this case, user will need to discard the payment on the portal, then also delete the batch in GP.
      • The user needs to ensure that the batch was not processed in the portal before voiding a batch.
    • Processed (sent payments have been processed and returned to GP)
      • Processed files will allow the user to drill into the batches and post.
    • Failed (batch fails to transmit for any reason)
      • A failed batch can be voided in GP by clicking Action > Void.
    • Posted (ePayment batch posted)
      • For a virtual card batch, the original batch will automatically be posted after the Vcard batch is posted
    • Abandoned (the batch will be removed from GP)
  2. Enhanced ePayment File Owner Maintenance: The main purpose of this window is to assign batches that are in ‘Sent’ status to other GP users, to be processed when the batch owner is away or on PTO.

Multi-Batch Management (MMM)

  • Added Payment Method, Sub Total and Status fields to the Multi-Batch Management Post Process Results report.
  • Added the ability to see the next check number in Multi-Batch Management Action Board Process Checks and EFTs area, by selecting the batch then clicking on the info button next to the Checkbook ID.
  • When ‘Generate EFT Files’ is chosen in MMM Action Board, only checkbooks with EFT transactions will be displayed. Checkbooks showing a $0 batch total will not be listed.
  • In the Multi-Batch Management Action Board, added the ability to set or change the dates on a range of EFTs or SafePay files before generating.

Issues Fixed

Product Manager

  • Table Upgrade will now skip any company whose database does not exist on the server.
  • Fixed performance issue upon login or switching companies; no longer checks for stubs migration/upgrade each time. Removed double execution of Startup_After in MEP dictionary.

Mekorma MICR

  • Users will no longer receive the error message ‘MMM does not support checkbooks with EFT Remittance Option set to use Report Writer’ when ‘Omit $0 checks in Payables’ is marked in Mekorma MICR System and the checkbook is set up to use Report Writer remittance.
  • Fixed the error ‘The user does not have the Purchasing Task ID assigned’ message when printing blank checks with security set to Legacy > User Based.
  • With MEM Decentralized Payroll, PDF copies now print all entities processed.
  • Payroll employee ID and name will print even if the HR component is not installed.
  • Can now re-request authorization for batch previously cancelled after being authorized.
  • Print_Cfg_Paytoll_Checks_to_File procedure will no longer point to old table ME_Check_Setup, preventing MEM from displaying the MICR line; now directs to new ME_Pay_Check_Setup table.
  • Fixed “No checks to print” error when running Payroll containing direct deposit transactions.
  • All approved transactions now display in approval emails.
  • Fields have been adjusted to not appear in the Mekorma Security Setup window if it is stretched too large.
  • Moving the check number string in the Mekorma MICR Checkbook Setup window by using the shift left and shift right buttons was not saving.
  • Rejection reason was not showing in the MICR Reject report when rejecting the payment in the Mekorma Status List by opening the drill down window, selecting a vendor and clicking reject, when using Task-Based Security.
  • Email notification was not sent out when rejecting one or more transactions from the Mekorma Approval List when using Task Based Security.
  • The Enhanced Net Check Amount field now prints the actual amount of the voucher being paid by the check. The field subtracts terms discounts and write-offs from the voucher amount and shows credit memos as negatives.
  • GP Shortcuts now directing to new Mekorma windows.
  • Authorization password validation issues fixed.
  • Comments now print on Blank Checks.
  • In the Mekorma Checkbook Maintenance window, when the MOD 9 check digit feature is used a leading zero is no longer added to the GP next check number.
  • EFT payments using EFT numbers no longer print with unexpected leading zeros.
  • Fixed the error ‘Mekorma MICR can’t run until you create tables…’ when opening MICR windows, even though the company has been upgraded.
  • If two approvers are assigned using Task-Based security, the first approver is no longer able to approve the batch a second time in the Batch Approval window.
  • User with proper security role permissions can access the Mekorma Registration page, instead of only those with admin role.

Web Client

  • Task-Based fields no longer overlap if the screen is expanded and then contracted.

Multi-Batch Management (MMM)

  • When a batch was deselected on the MMM Action Board, additional information was not being shown
  • MMM company setup table is now created when Table Maintenance is run.
  • User with AP Clerk, MEEP clerk and MICR clerk roles were not able to print/transmit an ePayment.
  • When using split batch and building EFT batches using MMM, they no longer print with check number instead of EFT number.

MEM Integration

  • The Internet User Defined 1 and 2 fields will now populate for either the MEM Centralized or MEM Decentralized categories.
  • MICR split batch is now assigned with MEM Entity ID.
  • Resolved inability to access MICR_REJECT batch because it was not assigned a MEM entity.
  • Modified the batch number creation process when using MEM Decentralized process with MMM, to correct the issue of not having enough character length in a batch name.
  • Fixed issue with applied credit memos in History. The Facility Name field now contains the correct legal name for the credit memo.

Mekorma Enhanced Electronic Payments

  • When a virtual card batch is returned from the electronic payment process, it will now show in the Post Batches area of the Multi-Batch Management Action Board
  • Making changes to the Remit To or Primary Address fields in Vendor Maintenance for a company that is not configured with MEEP does not cause the changes to be written to the MEEP_Vendor_Changes_Pending table for that company.
  • No longer receiving duplicate key error when making changes in the Vendor Combiner and Modifier window, after changing either the Remit to or Primary Address fields in Vendor Maintenance.
  • Fixed unhandled script exception error when posting a payables batch in the Series Post window, in a company not configured for MEEP.
  • ePayments that were unable to transmit because the system was offline are no longer shown as available to post.
  • Removed ePayment table error, received when a check was printed using GP in a company that had disabled Mekorma printing.
  • Modified the batch number creation process when using Multi-Entity Management with Multi-Batch Management to correct the issue of not having enough character length in a batch name.
  • User with AP Clerk, MEEP clerk and MICR clerk roles are now able to print/transmit an ePayment.
  • ePayment check numbers now match those in GP after the ePayment has been submitted.
  • Clicking on a vendor when creating a batch in the Edit Payables Cheque Batch window no longer gives an error.

Hotfixes as of September 20, 2019

Issues Fixed:

  • Identified and fixed an issue by which an intermittent network disconnection from SQL Server database server may cause session ID to change, causing errors in Table Maintenance or application registration errors.
  • Fixed Payment Hub issue that allowed transactions to be added to approved MEM decentralized batches. Payment Hub will now test decentralized entities to evaluate the batch availability. If the batch is not available, the entity is unmarked and a warning is presented.
  • Fixed an issue that caused the first check number to skip by 1 when using Payment Hub in combination with Enhanced Electronic Payments.
  • Fixed an issue causing Table Maintenance to display companies as requiring upgrade, even after all table upgrades have been completed.
  • Fixed the following issue: when Blank Checks were printed and set to more than 1 check, subsequent checks were not printing.
  • When using the Task-Based security model, in the Approve ‘By Batch’ view, all batches that have transactions needing approval will now appear.
  • When using Legacy User Based Security (legacy), the Batch Number now appears in the message ‘Batch xxx Approval request processed’.
  • On the Mekorma Approval List, users are now able to sort transactions by Status as long as System Table Upgrade has been run.
  • The MEEP Vendor is now excluded from available vendors when creating a check payment batch within the Build Payment Batch window. The MEEP vendor is paid via electronic funds transfer so should not be included in a check batch.
  • Vendor enrollment status has been clarified in the Vendor Enrollment Status window. A vendor can have one of the three following enrollment statuses:
    • Enrolled: The vendor’s information is sent and maintained by the ePayment service. Payments are processed by the service unless the processing type is set to Local.
    • Pending: The vendor’s information will be sent to the ePayment system either overnight, or next time the Send Vendor Master button in the Utilities module is clicked. Payments to this vendor are processed locally using GP or MICR functionality until the vendor information has been updated.
    • Excluded: The vendor’s information is not sent to the ePayment service, and payments to this vendor are processed locally.
  • The processing type is also indicated for each vendor:
    • Local: Payments are processed locally using standard Dynamics GP/ Mekorma MICR functionality. Payment information is not sent to the ePayment service.
    • Vcard: The vendor will be paid by a virtual credit card issued by the MEEP Vendor.
    • Check: The vendor will be paid with a check generated and mailed by the ePayment service.
    • EFT: The vendor will be paid by an EFT (ACH) emailed by the ePayment service.
  • Payments made by Enhanced Electronic Payments will be excluded from the Positive Pay files generated by Dynamics GP.
  • ACH and Positive Pay files generated by the ePayment service will be placed in subfolders organized by checkbook within the ePayment Integration Base folder.
  • A customizable Comment Line and User Defined fields have been added to the headers for payment information sent to the ePayment service. Allows users to adjust the payment information sent to the service.

Version 2018 b076 for Dynamics GP 2018 RTM/R2/2018 Year-End Updates/2018 Canadian Payroll YE Compatible
Release Date: 04/2019

New Features and Significant Changes

  • If there is only a single instance of GP installed, the Mekorma Payment Hub installer will automatically select that instance.
  • Compatible with Microsoft Dynamics GP 2018 R2, 2018 Year-End Updates and 2018 Canadian Payroll Year-End.
  • Compatible with Binary Stream’s Multi-Entity Management: 14.00.506s11, 16.00.601s05, 18.00.(all builds).
  • Table Maintenance upgrade results can be exported into an Excel format.
  • ‘Payment Number’ zoom capability was added to the Mekorma MICR Audit Detail Log window, which opens two windows: the MICR Audit Inquiry for Payables Payments Zoom window and the Mekorma Check Image Archive window.
  • Users can drill down to the voucher originally created for the virtual credit card (VCARD) vendor in the Payables Apply Zoom window.
  • Task-Based Security changes:
    • Supports password authorization for transaction, miscellaneous, payroll and Canadian payroll checks
    • New option supports sorting checks into threshold groups in the Mekorma Threshold Maintenance window
    • Users can now choose whether to apply security settings to EFT and Direct Deposit
    • ‘Cancel Request Approval’ cancels the approved status, and sets the batch status to ‘OPEN FOR EDITING’ in the Mekorma MICR Batch Status list
    • When using Authorization – authorizer columns were added to the Mekorma MICR Audit Log Report window; added the ability to zoom in to see Approvers for each payment in the Mekorma MICR Audit Detail Log. Note: For any batch that requires more than one Approver, ‘Multiple’ will display in approver column
    • Default display set to ‘My Specific Transactions’ instead of ‘All Transactions’
    • Added split batch message when clicking ‘Request Approval’ at the Print Payables Checks, Select Checks or Mekorma Batch Status List window
    • Added dollar amount to the Approval Notification email
    • Users can enter a reason when rejecting a batch approval
    • Email notification is now sent to the authorizer when batch authorization is requested, and to the requestor after authorization is completed
    • Switching between task-based and legacy security now prompts the message ‘To complete the change, log-out and back-in to Microsoft Dynamics GP’
    • In Threshold Maintenance window, if Approver 2 task ID is entered without having Approver 1 task ID being selected, the system will automatically move it to Approver 1 column
    • In the Transaction Approval list, added the ability to zoom into the Payable Transaction Entry by double clicking the Payment Number or clicking the link at the bottom of the page
  • Users can see the ACH file name generated by the ePayment process in the Posting section of the Multi-Batch Management Action Board by clicking on the ‘more information’ arrow in the upper-right corner.
  • Changed wording in Mekorma Enhanced Electronic Payments Qualification window: when right clicking on a company, menu option now reads ‘Reset Selected Company’.
  • Added ‘OK’ button to close the Enhanced ePayment Qualification window.

Issues Fixed

  • Users will no longer receive the error message ‘MMM does not support checkbooks with EFT Remittance Option set to use Report Writer’ when ‘Omit $0 checks in Payables’ is marked in Mekorma MICR System and the checkbook is set up to use Report Writer remittance.
  • With MEM Decentralized Payroll, PDF copies now print all entities processed.
  • Payroll employee ID and name will print even if the HR component is not installed.
  • Table Upgrade will now skip any company whose database does not exist on the server.
  • Can now re-request authorization for batch previously cancelled after being authorized.
  • Print_Cfg_Paytoll_Checks_to_File procedure will no longer point to old table ME_Check_Setup, preventing MEM from displaying the MICR line; now directs to new ME_Pay_Check_Setup table.
  • Fixed performance delay upon login or switching companies; no longer checks for stubs migration/upgrade each time. Removed double execution of Startup_After in MEP dictionary.
  • Fixed “No checks to print” error when running Payroll containing direct deposit transactions.
  • Corrected error that occurred when logging into the system with Print Engine DLL, if using Windows Authentication and SQL logins.
  • When a VCARD batch is returned from the electronic payment process, it will now show in the Post Batches area of the Multi-Batch Management Action Board.

Hotfixes as of April 1, 2019

New Features:

  • Improved performance, as the system no longer automatically retrieves registration keys during GP startup and no longer validates keys when printing.
  • Optimized Table Maintenance to improve performance during login, switching users and opening the Table Maintenance window.
  • Compatibility with GP 2018 Year End Update.

Changes:

  • Task-Based Security: Resolved issues with Authorization Password Validation for User2 field.
  • Task-Based Security: Removed the Signature lookup and delete buttons from User Preferences, as the signature assignment takes place at the Signature Assignment window.

Issues Fixed:

  • MICR: Restored Enhanced Net Check Amount field logic.
  • MICR: Printing checks as a non-sa user produced registration error.
  • MICR: Next check number is not updated correctly with MOD 9 check digit
  • MICR: Payroll batch containing only direct deposits, which are set up as ‘Separate from Checks’, getting error “There are no checks to reprint in the selected range.”
  • MICR: When installing Mekorma for the first time, or when upgrading from an older MICR build, the stub files are not automatically imported into Check Format Library during table upgrade process.
  • MEM: MEM user has no access to MICR_Reject batch after a payment is rejected through workflow process.
  • MEM: MEM Decentralized Payroll only printing PDF copies for the last entity processed.
  • MEM: Changed process for retrieving Entity Legal Name for MEM Decentralized Payables.
  • MEEP: MICR assigning different check numbers than sent to Electronic Payments service.

Version 2018 b075 for Dynamics GP 2018 RTM/R2/2018 Year-End Compatible
Release Date: 09/2018

New Features and Significant Changes

Mekorma Enhanced Electronic Payments

Mekorma has partnered with ACOM Solutions to deliver turnkey Electronic Payments processing from within Microsoft Dynamics GP. Users can now take advantage of our electronic payments platform to pay suppliers by check, EFT, or virtual credit card from within Dynamics GP. Our payment platform will determine the best payment method that suits each of your vendors, giving you control every step of the way. This is a FREE service to all qualified candidates.

  • Vendors will go through a qualification process using the new Enhanced ePayment Qualification window.
  • After approval, your Microsoft Dynamics GP Administrator will run the configuration wizard via the Enhanced ePayment Configuration window.
  • AP clerks will then process payments via Mekorma MICR to pay suppliers electronically by check, virtual credit card, or electronic funds transfer (EFT).

Enhanced Secure Approval Workflow security model based on Microsoft Dynamics GP security tasks and roles

We have reimagined the way we manage approvals within our product suite. Our new Secure Approval Workflow component integrates Microsoft Dynamics GP security model into the approval process, by allowing administrators to manage multi-level approval thresholds with standard application security tasks and roles.

  • Users can change from Mekorma Legacy Security (defined as: security by Checkbook ID, User ID or None) to the new Task-Based security model from within the Security Setup window at the System level.
  • Within the Threshold ID Maintenance window, users can:
    • Set up or modify threshold ranges
    • Assign approval task IDs to threshold ranges
    • Assign a signature(s) to a threshold range
  • Users are assigned a task approval role ID in the GP Security Access window.
  • With Enhanced Secure Approval Workflow, email addresses are setup in the Mekorma User Preferences window for each approver or signer. The Mekorma User Preferences window can be accessed under Microsoft Dynamics GP User Preferences
  • Approver signatures are assigned in the Security Assignment window.
  • A Threshold ID can be added to a checkbook using the Mekorma MICR Checkbook Setup window.
  • Mekorma Checkbook Setup window has been consolidated and simplified, offering more intuitive navigation:
    • Settings for Payables, US Payroll, and Canadian Payroll are now configured in the same Mekorma Checkbook Setup window.
    • Configuring the MICR line is now a breeze with the new graphical interface
    • Integration to Mekorma’s Enhanced Secure Approval Workflow
  • Users can access Mekorma MICR Checkbook Setup from the Checkbook Maintenance window via the Additional drop-down menu.
  • Added capability of printing a default signature on checks.
  • On the Mekorma MICR Security Setup window (Legacy security settings at the company level), “Set Security By” was changed to “Set Passwords By,” and “No Security” was changed to “None.” Clients who do not use passwords or workflow security can still print default signatures on checks.
  • The checkbox ‘Enable Assign by Checkbook’ has been added to the System Options window.
  • Fixes to Multi-Entity Management Connector for Payroll.
  • Vendor-based EFT file formats are now supported in Multi-Batch Management.
  • “Copy” button was added to the Process ID Maintenance window.
  • Multi-Batch Management integrates with Mekorma Enhanced Electronic Payments.
  • Multi-Batch Management integrates with Mekorma Enhanced Secure Approval Workflow.
  • Hotfixes issued for build x70 to support both Windows AD and Azure AD authentication in the Web Client.
  • Delete button added to remove unwanted batches from Web Client print client.
  • A sortable check document number column was added to show the start and end check number of each batch when printing in the Web Client.
  • Batch printing columns are now sortable, allowing the user to modify the printing queue order in the Web Client.

Issues Fixed

  • The ‘Suppress Messages’ checkbox was relocated from the Additional menu in the Registration window to the System Options window.
  • The Check Password window now opens with the following settings applied: Amount Below Lower Threshold, Amount Between Thresholds, and Amount Below Higher Threshold.
  • The system (workstation) date format (dd-mm-yyyy) no longer causes a date-out-of-range message when printing.
  • The multicurrency check archive now shows correct currency symbol when previewed via checkbook register inquiry window.
  • An Earning Statement can now be generated for a payroll batch containing only direct deposits.
  • Changing the check format in the Mekorma Print window now creates the correct PDF copy format.
  • Fixed incorrect display of the Checkbook Register Inquiry on voided checks with duplicate check numbers.
  • Batch error during check printing no longer causes GP to lock up.
  • Refund Check Format is now recognized when printing an EFT refund check.
  • Batch ID will now display for Canadian Payroll test checks in Print Client grid after download over Web Client.
  • Fixed error when overwriting signature file.
  • Signatures now import correctly from the Dynamics GP launch folder.
  • Vendor Class Security works correctly in conjunction with threshold sorting.
  • EFT Remittance Format can no longer be deleted from the Mekorma check format library, if assigned to a checkbook.
  • If a partial payment has been applied to a voucher manually, when the balance is paid, the manual payment amount will now be deducted from the check total at print time.
  • Signatures can now be deleted when security model has been changed and the signature is no longer being used for the new configuration.
  • Audit Log Report is available (within Legacy security settings) for both ‘Security by Checkbook’ and ‘None.’
  • Fixed an error of “There is no check to print” when printing 0 check in remittance form.
  • Safe Pay “Inactive checkbook” message no longer interrupts Multi-Batch Management processing.
  • The “Activate” button has been changed to “Order MMM” in the Multi-Batch Management Setup window. Contact Sales@Mekorma.com for additional information.

Known Issues

  • After Table Maintenance procedure is run, Microsoft Dynamics GP must be relaunched to refresh Mekorma area page and menus.
  • Microsoft Dynamics GP must be relaunched for change in security model to take effect when switching between Legacy and Task-Based security in the Security Setup window.
  • Unable to reprint checks with Named Printers in the US Payroll module (scheduled to be fixed in a future build).
  • In the Mekorma MICR Checkbook Setup window, if a user clicks on the link which opens the MICR Line Quick Entry window, any changes to positions 58 through 44 will be lost.
  • Split Batches (ex. ‘v’ and ‘_’) are not showing in the Audit Log window in Mekorma Enhanced Electronic Payments.

Hotfixes as of January 15, 2019

Resolves the Following Issues:

  • ALL: Standardized calls to retrieve system database name for multi-tenant environments.
  • MEP: Performance delay upon login or switching companies. Removes double execution of Startup_After in MEP dictionary.
  • MICR: Mekorma Payment Hub compatibility with 2018 Canadian Payroll Year-End Updates.
  • MICR: Print PDF copies for all entity checkbooks in payroll run when MEM connector for payroll is active.
  • MICR: MICR line not displaying for some payroll checks when using Binary Stream Multi-Entity Management.
  • MICR: For users on the Web Client using Window authentication only or Windows authentication with SQL logins, communication with the Mekorma Print Engine has been corrected.
  • MICR: “No checks to print” error when running Payroll containing direct deposit transactions.
  • MICR: Enhanced Net Check Amount’ Configurator field logic has been restored to pre-x75 calculation formula.
  • MMM: Issue in MMM preventing crash recovery from firing.
  • MEEP: Fix issue with upgrade not checking for table column before applying data model change.

Version 2018 b070 for Dynamics GP 2018 RTM
Release Date: 06/2018

New Features and Significant Changes

  • Check Copies are now generated during the printing instead of posting.
  • The Mekorma installer now checks the .Net Framework version and will prompt to install .Net Framework 4.5 if a lower version is detected.
  • Users can now request temporary registration keys through the ‘Request Temp Keys’ button in the Mekorma Products Registration window.
  • Users can now use the ‘Request Temporary Registration Keys’ page on the Mekorma website to directly request temporary keys.
  • Mekorma MICR is now compatible with Microsoft Dynamics GP Web Client. Web Client users will need to launch the MICRPrintClient application, which is included in the Mekorma installer, but will need to be run separately. When a user prints checks using Mekorma, a file will be generated that can be downloaded and added to the printing queue. If you use Multi-Batch Management through the Web Client, we recommend using Google Chrome.
  • Users now have access to a Mekorma area page. This gives users convenient and more immediate access to Mekorma menu items.
  • Credit card payment processes are now supported by MICR.
  • The Audit Log Report, located in the Mekorma MICR Security Setup window, now shows an * in the batch total column for any batches that have been voided or reprinted.
  • The Check Format Library has been renamed to ‘Mekorma MICR Check Format Maintenance.’
  • Miscellaneous and Transaction checks posted using Mekorma products now display in the SmartList Activity Log.
  • The ‘EFT Remittance’ checkbox has been removed from the Mekorma System Options window.
  • Mekorma Multi-Batch Management capabilities have been extended to include Multi-Entity Management functionality. This means that, if Multi-Entity Management is enabled and configured, users can select to use a centralized or decentralized version of their processes. A user can choose to centralize or decentralize his or her processes through a new icon in the Process Maintenance window. Mekorma Multi-Batch Management will now drive Binary Stream windows.
  • The Mekorma Multi-Batch Management Board now has sortable columns. You can organize the information in the Action Board based on a variety of criteria including but not limited to:
    • Batches to print
    • Batches to post
    • Checkbooks/EFTs to generate from
  • Users are now able to see which selections will be included when building a batch from within the Build Payment Batches area of the Multi-Batch Management Action Board. Users can now add or remove a selection by clicking an according checkbox, as well.
  • Build IDs are now visible in the Process Checks and EFTs step of the Action Board through the ‘More Information’ drop-down button.
  • Where previously only batches ready to act on were displayed in the Action Board, now checkbook and credit cards are displayed as well.
  • Checks built with Multi-Batch Management but printed with MICR will be obfuscated for all test companies.
  • Action Board records display faster as a result of improvements to underlying validation architecture.
  • Users can now add a suffix to a batch number, either per company or at the system level to avoid batch number repeats.
  • Credit card payment processes are now supported by Multi-Batch Management.
  • Multi-Batch Management results reports can now be emailed as a PDF.

Issues Fixed

  • Emailing EFT remittances to Vendors no longer produce duplicate PDF copies.
  • Images and logos on checks now print as shown in the previews accessible through the Check Image Archive and Inquiry windows.
  • The Inquiry Check Image now works for unapplied payments.
  • The “Keep window open after printing to print check copies” option in the System Options window has been disabled and remains unchecked when a user is printing Miscellaneous Checks.
  • If Alternate GP Security is selected to print GP checks, then no Mekorma MICR messages will appear.
  • Fixed error described by the message ‘Unable to find stub path’ that would occur when upgrading from an early version of MICR.
  • Corrected issue causing batch numbers to sometimes repeat when the build process was executed.
  • Corrected issue that caused system-crash resulting from Multi-Batch Management processing large numbers of companies.
  • A warning message has been added that will alert users to failed MEM access.
  • A warning message has been added that will alert users to unavailability of a Base Folder path to the PDF Check Copy location at the time that PDF copies are being created.
  • Multi-Batch Management now works for sample companies without needing GP keys.
  • Users can now generate SafePay files with Multi-Bach Management without matching codes.
  • Multi-Batch Management now works for sample companies without needing GP keys.
  • The Up/Down arrows are now functioning in the Advanced View of the Process Maintenance Window.
  • The Advanced View of the Process Maintenance window now shows checkbooks as inactive when they are active in a different company.
  • Fixed error that occurred when user attempted to save summary upload record while using SafePay and Multi-Batch Management.
  • The EFT option is now available in the Process Maintenance window.
  • Variable fields now display in remittance emails even if a batch is posted during print process.
  • The ‘Email Remittance’ option has been removed from the Mekorma MICR Setup Options Window. Additionally, the EFT Option in the Multi-Batch Management Setup Options Window will now default to ‘Print Document.’
  • Fixed an issue whereby a process would land in batch recovery when processing EFT checks with an invalid GL Posting date.
  • Registration keys will now update automatically after a user has changed the expiration date of a licensed product.
  • MEM Connector for payables now prints the correct amount of vouchers when sorting by facility ID.
  • Corrected printing issue caused by using MEM Connector in conjunction with checkbook threshold sorting.
  • Addressed and corrected various typos.
  • Removed required input of company address when setting up a Checkbook ID.
  • Datetime fields now have a ‘null’ option that can be entered in lieu of a specific date.
  • The Assign by Checkbook feature now has a new keyboard shortcut, so that its shortcut no longer overlaps with the shortcut for the Receiving Transaction Entry Window. The new shortcut for Assign by Checkbook is ‘CTRL+F’.

Hotfixes as of February 2, 2019

Resolves the following issues:

  • ALL: Standardized calls to retrieve system database name for multi-tenant environments.
  • MICR: Print PDF copies for all entity checkbooks in payroll run when MEM connector for payroll is active.
  • MICR: Mekorma Payment Hub compatibility with 2018 Canadian Payroll Year-End Updates.
  • MEP: Performance delay upon login or switching companies. Removes double execution of Startup_After in MEP dictionary.

Version 2018 b060 for Dynamics GP 2018 RTM
Release Date: 01/2018

New Features and Significant Changes

  • With this release, we have added the ability to install Mekorma MICR in Silent Mode. For instruction on how to perform a silent installation, please see this knowledge base item from the Mekorma website. https://www.mekorma.com/support/knowledge-base.aspx?searchtext=silent&searchmode=allwords
    • Table Maintenance has been significantly re-architected. The following features have been added or revised:
    • The ability to detect whether each company’s tables need to upgraded on an individual basis.
    • The ability to detect that a particular workstation needs to be upgraded.
    • The ability to select specific companies to be’ upgraded. This feature can be particularly helpful if you have many databases to upgrade, or if you have one specific company that needs to process immediately.
      • Any Company not yet upgraded will not be able to process payments.
    • The ability to disable companies for specific Mekorma products.
    • Comprehensive upgrade reporting.
      • Going forward from x60 onward, the upgrade history will now detect and display any database differences on a per table basis.
    • Support for SQL Server Track change
      • Previous to x60, the upgrade failed if Track Changes was enabled. Now there is no need to disable Track Changes for tables that need upgrade. This works if you are coming from builds x58 or greater. However for builds prior to x58 you will still need to disable for this upgrade.
    • Table Maintenance has also been configured to run much faster; starting from builds x60 upgrade processes should take up much less time.
  • We have removed GP Power Tools registration entry fields from the MEP registration window.
  • We have removed MPP registration entry fields from the MEP registration window.
  • Users can now disable the Assign by Checkbook companion window from displaying with the Select Checks window. For further instruction on how to do this, please see this knowledge base item from our website. https://www.mekorma.com/support/knowledge-base.aspx?searchtext=enable+disable&searchmode=allwords
  • Microsoft has added a new feature to Dynamics GP 2018 to build payment batches. This feature has been enhanced by Mekorma to allow users to save their Assign by Checkbook settings. For more information on this, please look for our video on Assigning Vouchers by Voucher Checkbook ID for GP 2018, which is scheduled for publishing in January 2018 on the Mekorma Videos Page. https://www.mekorma.com/videos.aspx
  • Multi-Batch Management’s Progress Control feature is now equipped with pause and resume buttons for all actions in the Multi-Batch Management Action Board. For further instruction on the Progress Control feature, please see this page from the Mekorma website.
    • If Dynamics GP crashes while Multi-Batch Management is processing payments, then you can perform a crash resume with Multi-Batch Management’s Progress Control feature. For more information, please see this page. https://www.mekorma.com/support/mekorma-multi-batch-management-progress-control.aspx
  • The activate button has been moved from the Action Board to the Multi-Batch Management Setup window.
  • Multi-Batch Management now automatically saves posting journals with a unique naming convention. If you’d like to learn more, please click the following link to watch a short segment of our instructional video on setting up and using Multi-Batch Management. https://www.screencast.com/t/7BPUFe3rm0&t=9m13s

Issues Fixed

  • Mekorma MICR causing delays during the processes of logging in and switching companies. This fix was implemented by removing references to the check format path, which were no longer needed during this process.
  • Overflow pages of check archive not populating correctly upon attempts to auto-preview.
  • If you are using the PDF Check Copy archive, PDF check copies will now be created when payments are posted from the Series Post and Master Post windows.
  • Dynamics GP screens showing after switching companies while Multi-Batch Management is processing in Silent Mode.
  • Users being unable to see batches in the Multi-Batch Management Action Board if they have been built by another user.
  • Companies that have been disabled by table maintenance not showing up for processing in the Action Board.
  • Errors when users attempt to select long company names in the Multi-Batch Management Process ID Maintenance window.
  • The Results report showing ‘Check’ for credit card batches.
  • Startup shortcuts causing Multi-Batch Management to crash when switching companies.
  • MEM Decentralized Payables fields (such as Facility Address) not printing successfully on MICR check stubs when using centralized payables processing.
  • After upgrading there no records created in the Mekorma MICR Vendor Class Security (VCS) table. Users had to go to the Vendor Class Security setup window to be able to be able to get this table to populate. This table will now be populated by default after Table Maintenance is completed.
  • Error messages being prompted when a user is trying to save over a check format that already exists.
  • The system failing to validate that there is at least one user who can print checks when Mekorma MICR Security by User ID is implemented.
  • Errors when a user attempts to import check format files with file extensions that are upper case into the Check Format library.
  • Errors using Outlook’s Allow/Deny email capability in conjunction with email remittances. We have implemented a work-around for users that find themselves having issues with this feature. To learn more about this feature and our work-around, please visit this knowledge base item from the Mekorma website. https://www.mekorma.com/support/knowledge-base.aspx?searchtext=allow+deny&searchmode=allwords

Hotfixes as of February 15, 2019

Resolves the following issues:

  • VPS: Fixed issue with Assign by Checkbook check marks displaying when Assign by Checkbook was not installed.
  • VPS: Fixed issue with Assign by Checkbook table update attempting to run pre-login, causing table open operation error.
  • MICR: Compatibility issue fixed for GP 2013 which was removing all transactions from uprWorkChkDesc and uprWorkChkYTD tables when creating work check file.
  • MICR: Fixed issue with payroll concurrency when running multi-user payrolls.
  • MMM: Disable and enable GP action pane during MMM processing to prevent application crash after switching companies multiple times.
  • MMM: Fixed MMM issue preventing proper instrumentation of Safe Pay window.
  • MEP: Fixed issue causing upgrade failure for dates stored in non-US format.
Last modified: May 4, 2021

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