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Security for Transaction Checks

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Security for Transaction Checks

Recommendation: Separation of Duties = Disable Transaction Checks Giving access to the same person to enter an invoice into the system and to cut a payment is a security concern. Best practice recommends separation of duties. For that reason we recommend withholding…

Security for Miscellaneous Checks

Configuring the Mekorma Payment Hub » Security for Miscellaneous Checks

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Print Payables Transaction Checks

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Payables Transaction Checks

Transaction Check Printing Security Concerns For transaction checks, our recommendation is that you don’t allow transaction check printing because giving access to the same person to enter an invoice into the system and to cut a payment is a security concern.…

Reprint Checks

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Reprint Checks

The Microsoft Dynamics Post Payments window is used to reprint checks. You can reprint all checks or a selected range of checks. Open the Post Payments window (Mekorma Area Page > Transactions > Payables > Post Payments). Set the Process field drop-down list to…

Print Miscellaneous Checks

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Miscellaneous Checks

The Dynamics GP Miscellaneous Check feature allows you to print a check to any entity without creating the entity as a vendor. Mekorma Payment Hub uses the Dynamics GP Miscellaneous Check screen, but intercepts the check printing process and prints the checks using the…

Print Refund Checks

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Refund Checks

To print a refund check with Mekorma Payment Hub, follow the standard GP processes to create the return(s). If you need help configuring refund check formats, please see this page. Open the Mekorma Payment Hub Payables Checks window (Mekorma Area page >…

Print Blank Checks

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Blank Checks

On occasion, you might want to print a Blank Check for making a handwritten payment, such as if you need a check to take off-site. Blank checks are not posted to the General Ledger when they are printed. To record them, they must be entered later as manual payments.…

Setup Dynamics GP Security for Mekorma

Configuring the Mekorma Payment Hub » Setup Dynamics GP Security for Mekorma

There are two steps to getting Dynamics GP security to recognize Mekorma windows and give access just to the users that should have access: Grant Access to Mekorma Alternate Windows Assign Mekorma Security Tasks/Roles

Print Canadian Payroll Checks

Using Mekorma Payment Hub for US and Canadian Payroll » Print Canadian Payroll Checks

*The check numbering system for Canadian Payroll checks is configured on the Payroll Control Setup – Canada screen, not the Checkbook Maintenance screen. You are ready to print Canadian Payroll checks after the following steps have been completed: Create a…

Omit Zero Dollar Checks

Configuring the Mekorma Payment Hub » Omit Zero Dollar Checks

Enable this feature if you do NOT want to print a $0 checks when you process batches using Mekorma functionality. Example: a credit memo is fully applied to an invoice and zero dollars is left on the payment, and you do not want the check to print. Log in to…

Disable Print Blank Checks

Configuring the Mekorma Payment Hub » Disable Print Blank Checks

On occasion, you might want to print a Blank Check for making a handwritten payment, such as if you need a check to take off-site. Some companies consider this to be a security risk. If you would like to deny users access to the Print Blank Checks option from the…

Web Client Security

Configuring the Mekorma Payment Hub » Dynamics GP Web Client » Web Client Security

Once your browser settings are configured, you are ready to provide Web Client print access to your Accounts Payable users as needed. Log in to Dynamics GP as a System Administrator or Power User. Open the Web Client Security Access window (Mekorma Area page…

Vendor Class Security

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Vendor Class Security

The Vendor Class Security feature provides the flexibility to customize Mekorma’s security settings on a per Vendor Class basis. The rules configured for vendor security override the basic security model that you have setup. Before setting up Vendor Class…

Optional Security Settings

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings

The settings in this section enable you to tune your workflow with various options: Enable Split Batches tells the system to split the batches based on Threshold ID Dollar-value ranges. The purpose of this is that if one range is fully approved it can continue to be…

Remote Payment Services (Outsource Your Checks)

Introduction to the Mekorma Payment Hub » Remote Payment Services (Outsource Your Checks)

Mekorma Remote Payment Services handles all your vendor payments through this process flow: you send check batches to the service provider. the service provider (AvidXchange or Corpay) will send payments on your behalf. your vendor will get paid the way they…

Security and Fraud Prevention

Introduction to the Mekorma Payment Hub » Security and Fraud Prevention

A fundamental reason for Mekorma Payment Hub is its security features. Whether you are processing your payments by check, EFT or outsourcing through Mekorma Remote Payment Services, security is crucial. Knowing that your workflow is protected is what can give you…

Enable EFT/ Direct Deposit Security

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings » Enable EFT/ Direct Deposit Security

The same security settings that are applied to your MICR check printing process can be enabled for EFT and Direct Deposit processing. *To open the Mekorma Security Setup window, go to the Mekorma Area Page > Setup > System > Security Setup. Open the Mekorma…

Mekorma Security Roles and Tasks

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Mekorma Security Roles and Tasks

Dynamics GP System Security Roles and Tasks are used to designate groups of Approvers and Authorizers. The Difference Between Approvers and Authorizers The word Approver or Authorizer is used depending on the workflow: Approver is used for individuals with…

Print US Payroll Checks and Direct Deposit Remittance

Using Mekorma Payment Hub for US and Canadian Payroll » Print US Payroll Checks and Direct Deposit Remittance

You are ready to print US Payroll checks after the following steps have been completed: Create a US payroll batch using the standard Microsoft Dynamics GP procedures. Build and calculate your checks. To Print: Open the Print Mekorma US Payroll window…

Setup Authorizers for Payroll

Configuring the Mekorma Payment Hub » Setup Authorizers for Payroll

The US and Canadian Payroll systems benefit from Threshold ID security. However, they do not have the same kind of workflow. The way that Payroll works is that one user must Build, Calculate and Print the checks and cannot interrupt the flow to send a notification to…

Setup for EFT Processing

Configuring the Mekorma Payment Hub » Setup for EFT Processing

*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will pay your vendors via checks, EFT or credit card, and you don’t have to…

Options for Building Batches

Configuring the Mekorma Payment Hub » Action Board Setup » Options for Building Batches

Automated approval requests/edit lists When building payment batches using the Action Board, you have the choice to automate approval requests, print edit lists, or disable those options. Open the Action Board Options window (Mekorma Area Page > Setup > System >…

MEM Connector for Payables

Configuring the Mekorma Payment Hub » MEM Connector Setup » MEM Connector for Payables

The Mekorma MEM Payables Connector module integrates with Binary Stream’s Multi-Entity Management® product to provide access to facility (entity) information for vouchers printed on Mekorma Payment Hub check stubs. The MEM Connector for Payables requires a separate…

MEM Connector for Payroll

Configuring the Mekorma Payment Hub » MEM Connector Setup » MEM Connector for Payroll

When Binary Stream’s Multi-Entity Management is installed, each employee is assigned to a facility, and each facility is assigned to a payroll checkbook. When payroll is processed, multiple checkbooks may be accessed. Check numbers are assigned according to the…

Setup Approvers for Payables

Configuring the Mekorma Payment Hub » Setup Approvers for Payables

This section of the Mekorma Payment Hub configuration guide assumes that you already have done the following: Setup a Checkbook and printed your first check Configured and Tested your Signatures Now we’ll explain how to add an Approval workflow for…

Setting up Check, Check Remittance Copies and EFT Remittances

Configuring the Mekorma Payment Hub » Setting up Check, Check Remittance Copies and EFT Remittances

You can store your checks and check remittance copies electronically instead of on paper. There are two methods to do this and you can use one or both: The Check Image Archive displays images of payments right from the Dynamics GP Inquiry windows. The PDF Check…

Inquiry and Routines for Payroll

Using Mekorma Payment Hub for US and Canadian Payroll » Inquiry and Routines for Payroll

Mekorma Fields for Check Stubs

Configuring the Mekorma Payment Hub » Setup a Checkbook » Customize Check Formats Using the Configurator » Mekorma Fields for Check Stubs

All available check stub fields within the Mekorma Configurator are listed below by section. Any of these fields can be added by clicking on the Add Elements button once the Mekorma Configurator has been opened: These fields are available for Payables, US Payroll…

Assign Checkbooks for Invoice Selection

Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection

Mekorma’s Assign by Checkbook enables you to indicate that each invoice or each vendor should be paid by a specific checkbook. There is more extensive information about this feature on the page Enable Assign by Checkbook page to help you decide if you want to…

Add Checkbooks for Remote Payments

Configuring the Mekorma Payment Hub » Remote Payment Services Configuration » Add Checkbooks for Remote Payments

The Remote Payment Services Configuration window is used to configure checkbooks for outsourcing. Step 1: Checkbook is configured in the ePayment Portal You will need to contact your provider (AvidXchange or Corpay) and fill out the necessary paperwork. The first…

Enable MEM Connector for Individual Checkbooks

Configuring the Mekorma Payment Hub » MEM Connector Setup » Enable MEM Connector for Individual Checkbooks

The MEM Connector must be enabled on a per checkbook basis for both Payables and US Payroll. This will enable the MEM integration buttons to display on the necessary windows. Payables Open the Mekorma Checkbook Setup window (Mekorma Area Page > Setup > Purchasing >…

Release Notes for Mekorma Build x90

Mekorma Build x90 was released on Thursday April 13, 2023. Mekorma Build x90 is compatible with Microsoft Dynamics GP 18.4 and 18.5. *If you are a new user, please go directly to: Introduction to the Mekorma Payment Hub. Follow the links below for detailed notes…

Preparing for the Mekorma Payment Hub

This section of the User Guide walks you through questions to ask yourself and information to gather prior to implementing the Mekorma Payment Hub. The first step is to read our Introduction and each of the sections there: Determine in advance which of the major…

Print Client for GP Web Client

Installing the Mekorma Payment Hub » Print Client for GP Web Client

To print Mekorma checks out of the Dynamics GP Web Client, it is necessary to install the Mekorma Print Client (MICRPrintClient.exe) on each workstation intended for Mekorma check printing from a Web Client session. There are two methods for accomplishing this: 1.…

Configure a Threshold ID for Signatures

Configuring the Mekorma Payment Hub » Configure and Test Your Signatures » Configure a Threshold ID for Signatures

Configuring Threshold IDs for Signatures gives you the ability to automatically print signatures using dollar-value ranges and to print blank lines for handwritten signatures. Configure One or Two Signatures for all Dollar-Value Amounts *For testing purposes, use a…

Exceptions for Remote Payments--Local Printing Options

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Exceptions for Remote Payments--Local Printing Options

When using Mekorma Remote Payment Services to send your payments to a service provider, there may be times when you want to override the system to process certain payments locally. The following topics explain the configuration settings for making exceptions: Add…

Using the Mekorma Payment Hub for Payables

This section of the User Guide will explain, guide and demonstrate how to use the Mekorma Payment Hub.

Request Approval for a Single Payment Batch

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Request Approval for a Single Payment Batch

After batches are built, a user must request approval for each batch to initiate the workflow. Automate Approval Requests When using the Action Board to build payment batches, approval requests can be sent automatically as the batches are built. This completely…

Void Remote Payment Batches for a Processing Error

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Void Remote Payment Batches for a Processing Error

On occasion, a batch may not have successfully processed on the outsource provider’s portal, and will need to be voided. The batch must FIRST be voided in the provider’s portal, then in Dynamics GP. Step 1: Void in your outsource provider’s…

Enable EFT Comments and Logos for Check Formats

Configuring the Mekorma Payment Hub » Setup for EFT Processing » Enable EFT Comments and Logos for Check Formats

*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will configure your remittances for both EFT and Virtual Credit Card payments. For…

Handling Stop-Pays and Voids for Outsourced Payments

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Handling Stop-Pays and Voids for Outsourced Payments

Overview From time to time, errors occur and you may want to do a “Stop-Pay” on a payment sent out through MEEP. This guide was written to help you determine how to handle those void payments both with our outsource provider and within Dynamics GP. Note that…

Using Mekorma Payment Hub for US and Canadian Payroll

Print Check Copies to PDF

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Check Copies to PDF

Some Mekorma customers like to feed PDF check copies into their external document management system. If you have this feature configured, automatic check copies will be generated on your hard-drive when you print. PDF Check Copies follow the standard Mekorma Payment…

Mekorma Quickstart

Configuring the Mekorma Payment Hub » Mekorma Quickstart

The goal of our quickstart is to get you a small win as early as possible and then build on it. Clients purchase Mekorma Payment Hub for check printing and for overall AP automation. With check printing, you can get from 0 to live in 4 steps, shown here. For the full…

The Check Image Archive

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » The Check Image Archive

The Check Image Archive feature allows you to view and print an image of a posted check/EFT remittance from the following Payables, US Payroll and Canadian Payroll windows: Payables Payments Zoom Payroll Check Inquiry Payroll Transaction Inquiry Canadian Payroll…

Approve with Secure Approval Workflow

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow

After building a batch of payments, the batch can be locked before printing. Configure an approval workflow to notify designated users (Mekorma Approvers) that there are transaction payments needing their approval. Workflow must first be configured by by setting up…

Questions to Ask Before Installing

Preparing for the Mekorma Payment Hub » Questions to Ask Before Installing

Gather Information Here are some of the Discovery items to consider to optimize your AP payment automation: *Note that our Customer Success team is standing by with a full discovery and implementation methodology, if you would like help implementing your…

Grant Access to Mekorma Alternate Windows

Configuring the Mekorma Payment Hub » Setup Dynamics GP Security for Mekorma » Grant Access to Mekorma Alternate Windows

Mekorma Payment Hub uses alternate Microsoft Dynamics GP windows for processing payables transaction and batch payments. Security must be granted to these alternate windows for each user printing checks. Setup an Alternate/Modified Forms and Reports ID The first step…

Process Payments

Using the Mekorma Payment Hub for Payables » Process Payments

!Before processing payments—note that any change to your operating system, server, or printer could cause printing variations. Please retest the formatting of your checks and the MICR line before processing if you have altered your system configuration or…

Advanced Approval Workflows--Approval based on Dollar Amount and Vendor Class

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Advanced Approval Workflows--Approval based on Dollar Amount and Vendor Class

Advanced Approval Workflows use a combination of Checkbook Threshold ID and Vendor Class Security Threshold ID to designate powerful rule variations. In some cases, this will save work for the Approvers when certain payments can be automatically approved. In other…

Build Remote Batches

Using the Mekorma Payment Hub for Payables » Build Batches » Build Remote Batches

One of the advantages of Mekorma Remote Payment Services is that all standard GP procedures for building batches can be used to build remote batches and all payment types can be combined in a single batch. The batches are built as standard check batches, yet the…

Configure and Test Your Signatures

Configuring the Mekorma Payment Hub » Configure and Test Your Signatures

Adding automatic signatures to the system is one of the primary ways of increasing efficiency. Note that it is optional and not all Mekorma Payment Hub users configure automatic signatures. But we encourage it—it saves lots of hand cramps or rubber stamping!…

Process a Single Payment Batch

Using the Mekorma Payment Hub for Payables » Process Payments » Process a Single Payment Batch

Processing a single AP payment batch within Mekorma Payment Hub is accomplished with the same steps you would use for printing standard Dynamics GP payables batch checks. Mekorma has modified the standard window to enhance the functionality using a Dynamics feature…

Print or Email EFT Remittances

Using the Mekorma Payment Hub for Payables » Process Payments » Print or Email EFT Remittances

If you are printing EFT remittances, you can select the format for printing the remittances by entering an option in the EFT Remittance Options field. The selected format is displayed in the Mekorma MICR Check Printing screen when you print the remittances. The same…

Choose Check Formats from the Check Format Library

Configuring the Mekorma Payment Hub » Setup a Checkbook » Choose Check Formats from the Check Format Library

The Mekorma Checkbook Setup window allows you to select pre-configured check formats for the Purchasing, US Payroll and Canadian Payroll modules. Formats for Dynamics GP Payables and Dynamics GP Financial > Miscellaneous Checks You must select a Primary Check…

Print Using the MEM Connector

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Using the MEM Connector

You can print batches using the MEM Connector from GP’s Build Payment window, where you can select whether to Centralize or Decentralize the process. The configuration for Sorting and Subtotal options will effect the results as follows: Setup Options…

Test Check Layout

Configuring the Mekorma Payment Hub » Setup a Checkbook » Test Check Layout

Printing test checks help you verify the correctness of your check layouts. Print the test checks from the same workstation and printer you will be using for live checks. Differences in printers and operating systems can lead to size and placement variations on the…

Action Board with Pre-Printed Check Stock

Using the Mekorma Payment Hub for Payables » Process Payments » Action Board with Pre-Printed Check Stock

Action Board is designed to work without interruptions. Using pre-printed check stock would require automated printing to stop between check runs for different companies, so that the correct starting check number could be adjusted in GP. While we recommend using blank…

Build Batches

Using the Mekorma Payment Hub for Payables » Build Batches

Use Action Board to Build All your Batches at Once The method of choice for building your payment batches and processing payments is to use the Mekorma Payment Hub Action Board. The Action Board roboticizes your standard GP procedures by giving you the power to…

Track Payment History with the Audit Log Report

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Track Payment History with the Audit Log Report

The Audit Log report records the details of posted check/ EFT batches, including the Approvers/ Authorizers of each batch. This feature provides an added layer of security when processing payments with Mekorma. Open the Mekorma MICR Audit Log Report window…

Recommended Printers and Supplies

Preparing for the Mekorma Payment Hub » Recommended Printers and Supplies

Printers for Mekorma Payment Hub Check Printing We recommend that you print Mekorma checks to a dedicated medium – higher quality check printer using blank check stock. The printer should have the following capabilities: Speed of 45 ppm and up Two-tray…

Configure MEM Connector Payroll Check Formats

Configuring the Mekorma Payment Hub » MEM Connector Setup » Configure MEM Connector Payroll Check Formats

The following fields are provided for placement on the stub layout and can be added using the Mekorma Configurator: !All payroll checkbooks should be set up with the same stub layout file. Only one layout is used when printing payroll checks. These fields are…

Intermediate Approval Workflows--Approvals Based on Dollar Amount

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Intermediate Approval Workflows--Approvals Based on Dollar Amount

An Intermediate Workflow with One Approval Group and Different Range Rules In an intermediate workflow scenario, you may have the same three theoretical people that you have in a Simple Approval Workflow: RYAN : A Requestor—he creates batches and submits them…

Automate the Selection of Printers

Configuring the Mekorma Payment Hub » Automate the Selection of Printers

There are two options for automating your printer selection so you don’t have to choose a printer every time a batch is printed: Use the Action Board printing options when printing payments from the Action Board. Configure GP’s Named Printers Action…

New Features & Changes

Release Notes for Mekorma Build x90 » New Features & Changes

Release Notes for Mekorma Build x90 released Thursday April 13, 2023. Announcement The approval text message notification for legacy GP security or task-based security will be deprecated in the release following x90. This does not affect PowerApps…

EFTs in the Action Board

Configuring the Mekorma Payment Hub » Action Board Setup » EFTs in the Action Board

When you use the Action Board, your system can select both your checks and EFT batches in one process. As you saw, you use a Build ID to set your rules for what invoices to include and a Process ID to tell the system what checkbook to use and whether to build checks,…

Remote Payment Services Configuration

Configuring the Mekorma Payment Hub » Remote Payment Services Configuration

Mekorma and your payment outsource provider will handle the initial implementation and configuration of the Remote Payment connector in Dynamics GP. This is necessary as Mekorma needs to implement and test the authentication to the provider’s portal. However,…

Import Signatures to the Signature Library

Configuring the Mekorma Payment Hub » Configure and Test Your Signatures » Assign Signature Files to Users » Import Signatures to the Signature Library

Start by gathering all signatures needed for your security in a digital format. Files can be the following formats: .bmp, .gif, .jpg and .png. Open the Mekorma Signature Library window (Mekorma Area Page > Setup > System > Signature Library). Choose…

Process an Outsourced Payments Batch

Using the Mekorma Payment Hub for Payables » Process Payments » Process an Outsourced Payments Batch

Procedures for Process an Outsourced Payments Batch start just like processing any other single payment batch. This topic provides additional information for outsourced payments. Document numbering for Outsourced Payments Each payment is processed in Dynamics GP as…

Power Approvals: Configure Mobile Approvals

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Power Approvals: Configure Mobile Approvals

PowerApprovals is our Microsoft Power Platform-based mobile application for remote payment approval. PowerApprovals allows any designated company approver within the organization to easily approve payments from their mobile device, or from any computer using a browser…

Grant Access to Mekorma Windows and Reports

Configuring the Mekorma Payment Hub » Setup Dynamics GP Security for Mekorma » Grant Access to Mekorma Windows and Reports

Mekorma Payment Hub Security Tasks and Roles As per standard practice for Dynamics GP, your AP team will need to have security access to both the standard GP windows/reports and the Mekorma windows/reports based on their roles. Mekorma Payment Hub supports Dynamics…

Sort and Filter the Payment List

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Mobile Approvals with PowerApprovals App » Sort and Filter the Payment List

Payments pending approval will display, based on the Threshold assignments as configured with the approval workflow. Depending on the filter in place, approvers will be able to see approvable transactions or all transactions in the companies they have access to. Using…

Handling Returned Payments When the Vendor Won’t Respond

Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Handling Returned Payments When the Vendor Won’t Respond

Overview From time to time, vendors do not cash their checks. This was written to help a client determine how to handle these returned payments and the differences of handling them in Dynamics GP with and without MEEP. *Note that this guide pertains to cases where…

Browser Settings

Configuring the Mekorma Payment Hub » Dynamics GP Web Client » Browser Settings

In order to print checks using Mekorma on the Dynamics GP Web Client, there are a few browser settings that will make the process run more smoothly. *Mekorma recommends Google Chrome, as Chrome allows you to bypass manually opening the .mcp (Mekorma Check Print)…

Review, Edit and Move Rejected Payments

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Review and Approve » Review, Edit and Move Rejected Payments

The navigation list allows you to see all the payments that were rejected during the approval process (and subsequently placed in the MICR_REJECT batch). The Mekorma Rejected Payments navigation list allows authorized users to work with rejected payments in the…

Miscellaneous Processing Scenarios

Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios

The topics in this section highlight specific optional features of the Mekorma Payment Hub: The Payment Hub supports printing special remittance formats for Refund checks arising from the Dynamics GP SOP module. You can use the PDF Check Archive to continually…

Configure MEM Connector Payables Check Formats

Configuring the Mekorma Payment Hub » MEM Connector Setup » Configure MEM Connector Payables Check Formats

Depending on which version of Multi-Entity Management is set up for your organization, you will find the facility fields in either the MEM Decentralized Payables category, or the MEM Centralized Payables category. !The MEM Connector must be enabled in order to print…

Action Board: Process Remote Payment Batches

Using the Mekorma Payment Hub for Payables » Process Payments » Action Board: Process Remote Payment Batches

Open the Action Board (Mekorma Area page > Transactions > Payables > Mekorma Action Board). Choose Process Checks and EFTs from the Action drop-down menu. Select one or more fully approved batches and click Process. You can process batches that contain…

Action Board Printer Selection

Configuring the Mekorma Payment Hub » Automate the Selection of Printers » Action Board Printer Selection

You can set up print tasks on a system, company, or on a per-user basis for payments printed from the Action Board. For context, Action Board Setup will give you broader overview of the Action Board. !Note that because of the variety of printer and operating system…

What Makes Batches Split when you Request Approval?

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » What Makes Batches Split when you Request Approval?

The idea behind Split Batch is that different dollar-value levels may have different people approving them. By splitting the batches into these threshold levels, a batch can go on to be processed once it is fully approved and even if another batch with higher…

Review and Approve

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Review and Approve

If the approval workflow has been configured, Mekorma Approvers must approve transactions within their designated threshold levels before checks/ EFTs can be printed and processed. Review Payment Transactions To complete approval tasks, Approvers must navigate…

Select Vouchers by Vendor Checkbook ID

Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Select Vouchers by Vendor Checkbook ID

Assigning a payment by vendor Checkbook ID is most useful when you want to pay a certain type of vendor from a particular checkbook. Examples: You are paying grants, and the grant vendors can only be paid by the grant checkbook and not your operating…

Specify Check or Remit Numbers

Configuring the Mekorma Payment Hub » Setup for EFT Processing » Specify Check or Remit Numbers

*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will pay your vendors via checks, EFT or credit card, and you don’t have to…

Select Vouchers by Voucher Checkbook ID

Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Select Vouchers by Voucher Checkbook ID

Assigning a payment by voucher checkbook ID is most useful when you want to pay a certain type of voucher from a particular checkbook. Examples: You are paying grants, and the grant vouchers can only be paid by the grant checkbook and not your operating…

Testing the Action Board

Configuring the Mekorma Payment Hub » Action Board Setup » Testing the Action Board

If you would like to test the Action Board payment process in a test environment or even a single test company, but you want to avoid actually generating any transactions, you can do so by designating your companies as test companies. By doing this, you render all the…

Authorize Payroll Batches

Using Mekorma Payment Hub for US and Canadian Payroll » Authorize Payroll Batches

If Authorization has been configured for Payroll, a Mekorma Authorizer(s) must be designated to Build, Calculate and Print Payroll Checks. No one will be able to do this unless they have been assigned the Batch Authorizer Task ID.

Assign a Checkbook to an Invoice

Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Assign a Checkbook to an Invoice

You can assign a checkbook to each invoice when you enter it in the system. This is the method you should use if you have a group of invoices that are each paid by different checkbooks. Configuring Assign by Checkbook explains why you might want to do that. Building…

Assign Named Printers to Mekorma Tasks

Configuring the Mekorma Payment Hub » Automate the Selection of Printers » Named Printers with Mekorma Payment Hub » Assign Named Printers to Mekorma Tasks

Once Named Printers have been set up, you can now assign different printers for MICR checks, check copies, overflows and EFT remittances in the Assign Named Printers window: Log in as System Administrator (‘sa’). Navigate to the Assign Named Printers…

Results Reports Email Setup

Configuring the Mekorma Payment Hub » Action Board Setup » Results Reports Email Setup

After batches are built in the Action Board, a Build Results Report is generated. After processing checks and EFTs in the Action Board, the Print Process Results Report is generated. After posting checks and EFTs in the Action Board, the Posting Results Report is…

Simple Approval Workflow--All Payments Must be Approved

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Simple Approval Workflow--All Payments Must be Approved

A Basic Workflow Let’s start with a basic workflow: ALL Payments Require One Approver. We’ll do it with these 4 steps: Choose one or more Users to be in the Approvers group and assign each of them the Security Role :…

Check Sorting Options

Configuring the Mekorma Payment Hub » Action Board Setup » Check Sorting Options

You can choose how to sort your checks during the Action Board printing process. Note that this sort only applies within a batch, not across batches. Open the Action Board Options window (Mekorma Area Page > Transactions > Payables > Payment Hub Action Board >…

Local Printing Options

Configuring the Mekorma Payment Hub » Remote Payment Services Configuration » Local Printing Options

There may be circumstances in which you need to print checks/payments locally that are normally sent to the outsource provider for processing. You can do this by changing a vendor, payment, checkbook, or company’s status. Change an individual vendor’s…

Configure Quick Messages

Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings » Configure Quick Messages

Quick messages allow users to enter frequently used reasons for rejecting a payment or voucher. The messages are entered on the Quick Messages window and then become available for selection on the Reject Reason window when a payment or batch is rejected. Open the…

Configure Printing and Posting Reports

Configuring the Mekorma Payment Hub » Action Board Setup » Configure Printing and Posting Reports

There are certain settings that need to be in place to ensure the Action Board’s automated processes are not interrupted. The following steps are required for the Action Board to perform as intended: Automate Printer Selection Automating the printer selection…

Choose EFT Remittance Options

Configuring the Mekorma Payment Hub » Setup for EFT Processing » Choose EFT Remittance Options

*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will email your vendor remittances for you. For more information, refer to Remote…

MEM Connector Setup

Configuring the Mekorma Payment Hub » MEM Connector Setup

MEM stands for Multi-Entity Management®, a product written for Dynamics GP by Binary Stream Software. This product allows organizations to manage multiple legal entities (companies) in one single database. MEM also uses the term facility interchangeably with entity or…

Create a Build ID

Configuring the Mekorma Payment Hub » Action Board Setup » Create a Build ID

A Build ID allows you to save rules for selecting your batches. You then assign the Build IDs to Process IDs to build numerous batches with different criteria. The function of Build IDs is to select the filters and sorts for the batches> However, these rules are not…

Introduction to the Mekorma Payment Hub

Thank you for your interest in Mekorma products. Mekorma Payment Hub is a payables solution integrated with Microsoft Dynamics GP®. The Payment Hub offers: The Action Board for Robotic Process Automation (RPA) of your payment process in one unified window A…

Mekorma Signature Assignment

Configuring the Mekorma Payment Hub » Configure and Test Your Signatures » Assign Signature Files to Users » Mekorma Signature Assignment

Click on the User Name of an Approver to highlight a row. Use the magnifying glass icon to choose a signature from the library. Assign Signature Files to Users fully explains the use of this window. Fields Field Name Use of Field User Name…

View Payment Details

Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Mobile Approvals with PowerApprovals App » View Payment Details

Please note, viewing payment details is optional. You can approve or Reject payments without drilling into them. But if you would like to see the voucher details or the attached invoice images, this is the way to do it. First, click on the drop-down for an individual…