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Enable Split Batches
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings » Enable Split Batches
The Split Batch feature prevents entire batches from being held up when only some of the transactions require approvals. If transactions within a certain threshold range do not need to be approved, those transactions can be placed into their own batch to continue…
What Makes Batches Split when you Request Approval?
Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » What Makes Batches Split when you Request Approval?
The idea behind Split Batch is that different dollar-value levels may have different people approving them. By splitting the batches into these threshold levels, a batch can go on to be processed once it is fully approved and even if another batch with higher…
Build Batches
Using the Mekorma Payment Hub for Payables » Build Batches
Use Action Board to Build All your Batches at Once The method of choice for building your payment batches and processing payments is to use the Mekorma Payment Hub Action Board. The Action Board roboticizes your standard GP procedures by giving you the power to…
Authorize Payroll Batches
Using Mekorma Payment Hub for US and Canadian Payroll » Authorize Payroll Batches
If Authorization has been configured for Payroll, a Mekorma Authorizer(s) must be designated to Build, Calculate and Print Payroll Checks. No one will be able to do this unless they have been assigned the Batch Authorizer Task ID.
Build Remote Batches
Using the Mekorma Payment Hub for Payables » Build Batches » Build Remote Batches
One of the advantages of Mekorma Remote Payment Services is that all standard GP procedures for building batches can be used to build remote batches and all payment types can be combined in a single batch. The batches are built as standard check batches, yet the…
Options for Building Batches
Configuring the Mekorma Payment Hub » Action Board Setup » Options for Building Batches
Automated approval requests/edit lists When building payment batches using the Action Board, you have the choice to automate approval requests, print edit lists, or disable those options. Open the Action Board Options window (Mekorma Area Page > Setup > System >…
Action Board: Process Remote Payment Batches
Using the Mekorma Payment Hub for Payables » Process Payments » Action Board: Process Remote Payment Batches
Open the Action Board (Mekorma Area page > Transactions > Payables > Mekorma Action Board). Choose Process Checks and EFTs from the Action drop-down menu. Select one or more fully approved batches and click Process. You can process batches that contain…
Enable EFT/ Direct Deposit Security
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings » Enable EFT/ Direct Deposit Security
The same security settings that are applied to your MICR check printing process can be enabled for EFT and Direct Deposit processing. *To open the Mekorma Security Setup window, go to the Mekorma Area Page > Setup > System > Security Setup. Open the Mekorma…
Enable MEM Connector for Individual Checkbooks
Configuring the Mekorma Payment Hub » MEM Connector Setup » Enable MEM Connector for Individual Checkbooks
The MEM Connector must be enabled on a per checkbook basis for both Payables and US Payroll. This will enable the MEM integration buttons to display on the necessary windows. Payables Open the Mekorma Checkbook Setup window (Mekorma Area Page > Setup > Purchasing >…
Void Remote Payment Batches for a Processing Error
Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Void Remote Payment Batches for a Processing Error
On occasion, a batch may not have successfully processed on the outsource provider’s portal, and will need to be voided. The batch must FIRST be voided in the provider’s portal, then in Dynamics GP. Step 1: Void in your outsource provider’s…
Action Board: Build All Your Batches at Once
Using the Mekorma Payment Hub for Payables » Build Batches » Action Board: Build All Your Batches at Once
The Action Board allows you to build all of your batches across companies with one click of a button. Refer to Action Board Setup prior to building batches from the Action Board. Open the Mekorma Action Board (Mekorma Area Page > Transactions > Payables > Mekorma…
Action Board: Process All Your Batches at Once
Using the Mekorma Payment Hub for Payables » Process Payments » Action Board: Process All Your Batches at Once
The Action Board provides an ability to automate the printing and posting of payables batches across multiple companies and checkbooks. Refer to Action Board Setup prior to processing from the Action Board. Instead of needing to log in to each company separately, all…
Enable EFT Comments and Logos for Check Formats
Configuring the Mekorma Payment Hub » Setup for EFT Processing » Enable EFT Comments and Logos for Check Formats
*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will configure your remittances for both EFT and Virtual Credit Card payments. For…
Optional Security Settings
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings
The settings in this section enable you to tune your workflow with various options: Enable Split Batches tells the system to split the batches based on Threshold ID Dollar-value ranges. The purpose of this is that if one range is fully approved it can continue to be…
Request Approval for a Single Payment Batch
Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Request Approval for a Single Payment Batch
After batches are built, a user must request approval for each batch to initiate the workflow. Automate Approval Requests When using the Action Board to build payment batches, approval requests can be sent automatically as the batches are built. This completely…
Assign a Checkbook to a Vendor
Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Assign a Checkbook to a Vendor
You can assign a specific checkbook to a Dynamics GP vendor. Configuring Assign by Checkbook explains why you might want to do that. Building Batches: When you build your batches with the Mekorma Action Board, you will want to include Select by Vendor Checkbook on…
Process an Outsourced Payments Batch
Using the Mekorma Payment Hub for Payables » Process Payments » Process an Outsourced Payments Batch
Procedures for Process an Outsourced Payments Batch start just like processing any other single payment batch. This topic provides additional information for outsourced payments. Document numbering for Outsourced Payments Each payment is processed in Dynamics GP as…
Assign Checkbooks for Invoice Selection
Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection
Mekorma’s Assign by Checkbook enables you to indicate that each invoice or each vendor should be paid by a specific checkbook. There is more extensive information about this feature on the page Enable Assign by Checkbook page to help you decide if you want to…
Assign a Checkbook to an Invoice
Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Assign a Checkbook to an Invoice
You can assign a checkbook to each invoice when you enter it in the system. This is the method you should use if you have a group of invoices that are each paid by different checkbooks. Configuring Assign by Checkbook explains why you might want to do that. Building…
Action Board with Pre-Printed Check Stock
Using the Mekorma Payment Hub for Payables » Process Payments » Action Board with Pre-Printed Check Stock
Action Board is designed to work without interruptions. Using pre-printed check stock would require automated printing to stop between check runs for different companies, so that the correct starting check number could be adjusted in GP. While we recommend using blank…
Omit Zero Dollar Checks
Configuring the Mekorma Payment Hub » Omit Zero Dollar Checks
Enable this feature if you do NOT want to print a $0 checks when you process batches using Mekorma functionality. Example: a credit memo is fully applied to an invoice and zero dollars is left on the payment, and you do not want the check to print. Log in to…
Questions to Ask Before Installing
Preparing for the Mekorma Payment Hub » Questions to Ask Before Installing
Gather Information Here are some of the Discovery items to consider to optimize your AP payment automation: *Note that our Customer Success team is standing by with a full discovery and implementation methodology, if you would like help implementing your…
Assign a Checkbook to a Payment Batch
Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Assign a Checkbook to a Payment Batch
Assigning a checkbook to an entire batch works well if you have a group of invoices that should all be paid by the same checkbook. The Assign by Checkbook feature must be enabled before any assignments can be made. Open the Payables Batch Entry window (Mekorma…
Process Payments
Using the Mekorma Payment Hub for Payables » Process Payments
!Before processing payments—note that any change to your operating system, server, or printer could cause printing variations. Please retest the formatting of your checks and the MICR line before processing if you have altered your system configuration or…
Configuring Assign by Checkbook
Configuring the Mekorma Payment Hub » Configuring Assign by Checkbook
Decide whether to Assign Checkbooks to Vouchers or to Vendors Some companies need to ensure that certain invoices are paid from certain checkbooks. This happens often in the non-profit sector if they have an operating checking account for some payments and another…
Inquiries and Routines
Using the Mekorma Payment Hub for Payables » Inquiries and Routines
There are a number of ways to make inquiries on payments/batches processed by the outsource provider. Additionally, depending on the status, certain actions will be available to further or complete processing if an issue arises. Some common inquiries will need to be…
Action Board
Introduction to the Mekorma Payment Hub » Action Board
If your organization can set certain basic policies for how you select your check batches, how often you pay, which payment discounts you want to capture and what payment methods you want to use, then the Mekorma Payment Hub provides a way to greatly streamline your…
Setup for EFT Processing
Configuring the Mekorma Payment Hub » Setup for EFT Processing
*Note that this section only applies if you will be configuring in-house processing to generate EFT files and send them to your bank. If an outsource provider is processing for you, they will pay your vendors via checks, EFT or credit card, and you don’t have to…
Process a Single Payment Batch
Using the Mekorma Payment Hub for Payables » Process Payments » Process a Single Payment Batch
Processing a single AP payment batch within Mekorma Payment Hub is accomplished with the same steps you would use for printing standard Dynamics GP payables batch checks. Mekorma has modified the standard window to enhance the functionality using a Dynamics feature…
Control Your Batch Names
Configuring the Mekorma Payment Hub » Action Board Setup » Control Your Batch Names
Mekorma Action Board ‘Build Batch’ requires unique batch numbers. A suffix is added to your batch numbers when you build and is automatically incremented. The batch name format will be -### based on the current date. We have reserved only 3 characters for…
Using the Action Board with Multi-Entity Management
Using the Mekorma Payment Hub for Payables » Build Batches » Using the Action Board with Multi-Entity Management
Before processing payments using Binary Stream’s Multi-Entity Management (MEM) with the Action Board, the following steps must be taken: MEM must be activated for all entities you want to process with the Action Board. All users must have a default entity…
Create a Build ID
Configuring the Mekorma Payment Hub » Action Board Setup » Create a Build ID
A Build ID allows you to save rules for selecting your batches. You then assign the Build IDs to Process IDs to build numerous batches with different criteria. The function of Build IDs is to select the filters and sorts for the batches> However, these rules are not…
Power Approvals
Introduction to the Mekorma Payment Hub » Power Approvals
Power Approvals enables your Approver team to review and approve payables batches outside of Microsoft Dynamics GP from your mobile device. For more information see our website.
Batch Inquiry
Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Batch Inquiry
Any batch that has been created and sent to the outsource provider can be accessed from the Remote Payment Services Batches (Batch Maintenance) window. From this window, you can filter your view based on the status of the batch, Batch Number, Remote Batch ID (found in…
Track Payment History with the Audit Log Report
Using the Mekorma Payment Hub for Payables » Inquiries and Routines » Track Payment History with the Audit Log Report
The Audit Log report records the details of posted check/ EFT batches, including the Approvers/ Authorizers of each batch. This feature provides an added layer of security when processing payments with Mekorma. Open the Mekorma MICR Audit Log Report window…
Results Reports Email Setup
Configuring the Mekorma Payment Hub » Action Board Setup » Results Reports Email Setup
After batches are built in the Action Board, a Build Results Report is generated. After processing checks and EFTs in the Action Board, the Print Process Results Report is generated. After posting checks and EFTs in the Action Board, the Posting Results Report is…
Mekorma Security Roles and Tasks
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Mekorma Security Roles and Tasks
Dynamics GP System Security Roles and Tasks are used to designate groups of Approvers and Authorizers. The Difference Between Approvers and Authorizers The word Approver or Authorizer is used depending on the workflow: Approver is used for individuals with…
Create a Process ID
Configuring the Mekorma Payment Hub » Action Board Setup » Create a Process ID
A Process ID allows you to specify all of the batches that you want to build. You assign Build IDs to specific checkbooks so you can filter what vendors and vouchers to pay in each batch. The Process ID lets you list these sequentially so that one batch after the other…
Run Table Maintenance
Installing the Mekorma Payment Hub » Run Table Maintenance
As third-party products are not included in the Dynamics GP upgrade process, Mekorma provides its own unified table upgrade system for all your GP companies. Table Maintenance must be run anytime you install or upgrade. You must also run table maintenance after a new…
Action Board Printer Selection
Configuring the Mekorma Payment Hub » Automate the Selection of Printers » Action Board Printer Selection
You can set up print tasks on a system, company, or on a per-user basis for payments printed from the Action Board. For context, Action Board Setup will give you broader overview of the Action Board. !Note that because of the variety of printer and operating system…
MEM Connector Setup
Configuring the Mekorma Payment Hub » MEM Connector Setup
MEM stands for Multi-Entity Management®, a product written for Dynamics GP by Binary Stream Software. This product allows organizations to manage multiple legal entities (companies) in one single database. MEM also uses the term facility interchangeably with entity or…
Select Vouchers by Vendor Checkbook ID
Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Select Vouchers by Vendor Checkbook ID
Assigning a payment by vendor Checkbook ID is most useful when you want to pay a certain type of vendor from a particular checkbook. Examples: You are paying grants, and the grant vendors can only be paid by the grant checkbook and not your operating…
Select Vouchers by Voucher Checkbook ID
Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Select Vouchers by Voucher Checkbook ID
Assigning a payment by voucher checkbook ID is most useful when you want to pay a certain type of voucher from a particular checkbook. Examples: You are paying grants, and the grant vouchers can only be paid by the grant checkbook and not your operating…
Approve with Secure Approval Workflow
Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow
After building a batch of payments, the batch can be locked before printing. Configure an approval workflow to notify designated users (Mekorma Approvers) that there are transaction payments needing their approval. Workflow must first be configured by by setting up…
Check Sorting Options
Configuring the Mekorma Payment Hub » Action Board Setup » Check Sorting Options
You can choose how to sort your checks during the Action Board printing process. Note that this sort only applies within a batch, not across batches. Open the Action Board Options window (Mekorma Area Page > Transactions > Payables > Payment Hub Action Board >…
Reject or Approve Payments
Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Mobile Approvals with PowerApprovals App » Reject or Approve Payments
From the transaction list, check the transactions you want to Reject or Approve. Then, click Reject or Approve at the bottom of the screen. Dynamics GP will be updated in real-time, and approval Requestors will receive notifications so the batches can go on to be…
EFTs in the Action Board
Configuring the Mekorma Payment Hub » Action Board Setup » EFTs in the Action Board
When you use the Action Board, your system can select both your checks and EFT batches in one process. As you saw, you use a Build ID to set your rules for what invoices to include and a Process ID to tell the system what checkbook to use and whether to build checks,…
Action Board Setup
Configuring the Mekorma Payment Hub » Action Board Setup
Since the Action Board is the heart of the Payment Hub, understanding the Action Board is key. It is the WAY to process payments, providing a single-window method of managing the entire payment process, across companies and checkbooks. The basic concept for setting…
Review, Edit and Move Rejected Payments
Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Review and Approve » Review, Edit and Move Rejected Payments
The navigation list allows you to see all the payments that were rejected during the approval process (and subsequently placed in the MICR_REJECT batch). The Mekorma Rejected Payments navigation list allows authorized users to work with rejected payments in the…
Select Vouchers Using the Action Board
Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Select Vouchers Using the Action Board
To use the Assign by Checkbooks feature when automating the batch building process in the Action Board, you can Select Vouchers by Vendor or Voucher Checkbook ID when you create a Build ID. Create a Build ID with either Select by Vendor Checkbook ID or Select by…
Print Using the MEM Connector
Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Using the MEM Connector
You can print batches using the MEM Connector from GP’s Build Payment window, where you can select whether to Centralize or Decentralize the process. The configuration for Sorting and Subtotal options will effect the results as follows: Setup Options…
Exceptions for Remote Payments--Local Printing Options
Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Exceptions for Remote Payments--Local Printing Options
When using Mekorma Remote Payment Services to send your payments to a service provider, there may be times when you want to override the system to process certain payments locally. The following topics explain the configuration settings for making exceptions: Add…
Remote Payment Services (Outsource Your Checks)
Introduction to the Mekorma Payment Hub » Remote Payment Services (Outsource Your Checks)
Mekorma Remote Payment Services handles all your vendor payments through this process flow: you send check batches to the service provider. the service provider (AvidXchange or Corpay) will send payments on your behalf. your vendor will get paid the way they…
Approve or Reject Vendor Payments
Using the Mekorma Payment Hub for Payables » Approve with Secure Approval Workflow » Review and Approve » Approve or Reject Vendor Payments
Return to the approval window to approve transactions by marking the check boxes next to each payment and clicking on Approve. If a transaction requires a second approval, the Status will display as Pending 2nd Approval and will only be available for…
Setup Approvers for Payables
Configuring the Mekorma Payment Hub » Setup Approvers for Payables
This section of the Mekorma Payment Hub configuration guide assumes that you already have done the following: Setup a Checkbook and printed your first check Configured and Tested your Signatures Now we’ll explain how to add an Approval workflow for…
Intermediate Approval Workflows--Approvals Based on Dollar Amount
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Intermediate Approval Workflows--Approvals Based on Dollar Amount
An Intermediate Workflow with One Approval Group and Different Range Rules In an intermediate workflow scenario, you may have the same three theoretical people that you have in a Simple Approval Workflow: RYAN : A Requestor—he creates batches and submits them…
Setting up Check, Check Remittance Copies and EFT Remittances
Configuring the Mekorma Payment Hub » Setting up Check, Check Remittance Copies and EFT Remittances
You can store your checks and check remittance copies electronically instead of on paper. There are two methods to do this and you can use one or both: The Check Image Archive displays images of payments right from the Dynamics GP Inquiry windows. The PDF Check…
Connecting a Third Party Document System
Preparing for the Mekorma Payment Hub » PowerApprovals System Requirements » Connecting a Third Party Document System
If you use a 3rd-party document management system, you may want to consider having the Mekorma Customer Success team create a connector to your invoice documents using our document bridge. This will enable your users to drill down into scanned invoice documents…
Print or Email EFT Remittances
Using the Mekorma Payment Hub for Payables » Process Payments » Print or Email EFT Remittances
If you are printing EFT remittances, you can select the format for printing the remittances by entering an option in the EFT Remittance Options field. The selected format is displayed in the Mekorma MICR Check Printing screen when you print the remittances. The same…
Simple Approval Workflow--All Payments Must be Approved
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Simple Approval Workflow--All Payments Must be Approved
A Basic Workflow Let’s start with a basic workflow: ALL Payments Require One Approver. We’ll do it with these 4 steps: Choose one or more Users to be in the Approvers group and assign each of them the Security Role :…
Security and Fraud Prevention
Introduction to the Mekorma Payment Hub » Security and Fraud Prevention
A fundamental reason for Mekorma Payment Hub is its security features. Whether you are processing your payments by check, EFT or outsourcing through Mekorma Remote Payment Services, security is crucial. Knowing that your workflow is protected is what can give you…
Print Check Copies to PDF
Using the Mekorma Payment Hub for Payables » Miscellaneous Processing Scenarios » Print Check Copies to PDF
Some Mekorma customers like to feed PDF check copies into their external document management system. If you have this feature configured, automatic check copies will be generated on your hard-drive when you print. PDF Check Copies follow the standard Mekorma Payment…
Exclude a Company from the Action Board
Configuring the Mekorma Payment Hub » Action Board Setup » Exclude a Company from the Action Board
When you install Mekorma Payment Hub, all of your companies can be used with the Action Board. Likewise, if you create a new company, it is automatically enabled for the Action Board. Generally, there is no disadvantage to this because you are not required to select…
Out-of-Office Feature Setup
Configuring the Mekorma Payment Hub » Setup Approvers for Payables » Optional Security Settings » Out-of-Office Feature Setup
If an Approver needs to delegate another GP user to take over their duties for a period of time, they can do so in the Mekorma User Preferences window. The delegate must have access to the Mekorma Navigation lists. *To access the Mekorma User Preferences window, go to…
Configure MEM Connector Payroll Check Formats
Configuring the Mekorma Payment Hub » MEM Connector Setup » Configure MEM Connector Payroll Check Formats
The following fields are provided for placement on the stub layout and can be added using the Mekorma Configurator: !All payroll checkbooks should be set up with the same stub layout file. Only one layout is used when printing payroll checks. These fields are…
Browser Settings
Configuring the Mekorma Payment Hub » Dynamics GP Web Client » Browser Settings
In order to print checks using Mekorma on the Dynamics GP Web Client, there are a few browser settings that will make the process run more smoothly. *Mekorma recommends Google Chrome, as Chrome allows you to bypass manually opening the .mcp (Mekorma Check Print)…
Assign a Checkbook to a Purchase Order
Using the Mekorma Payment Hub for Payables » Build Batches » Assign Checkbooks for Invoice Selection » Assign a Checkbook to a Purchase Order
The Assign by Checkbook feature can also be applied to the Purchase Order (PO) system. A checkbook can be assigned to the original Purchase Order, and that assignment will be carried through to the invoice. The Assign by Checkbook feature must be enabled before any…
Configure MEM Connector Payables Check Formats
Configuring the Mekorma Payment Hub » MEM Connector Setup » Configure MEM Connector Payables Check Formats
Depending on which version of Multi-Entity Management is set up for your organization, you will find the facility fields in either the MEM Decentralized Payables category, or the MEM Centralized Payables category. !The MEM Connector must be enabled in order to print…
How to Use This Guide
How to Use This Guide
Welcome to Mekorma’s online User Guide, designed to equip you with the knowledge needed to install, configure and run payment processes using Mekorma Payment Hub for Payables/ Payroll, the Action Board, Remote Payment Services and the MEM Connector for…
The Check Image Archive
Using the Mekorma Payment Hub for Payables » Inquiries and Routines » The Check Image Archive
The Check Image Archive feature allows you to view and print an image of a posted check/EFT remittance from the following Payables, US Payroll and Canadian Payroll windows: Payables Payments Zoom Payroll Check Inquiry Payroll Transaction Inquiry Canadian Payroll…
New Installation or Product Upgrade
Installing the Mekorma Payment Hub » New Installation or Product Upgrade
Mekorma Payment Hub Run the Mekorma Installer Log in to Windows as an Administrator. If you are already logged in, make sure to close Dynamics GP before attempting to install Mekorma. Once the installer has been downloaded, launch the executable file. The file…
PowerApprovals System Requirements
Preparing for the Mekorma Payment Hub » PowerApprovals System Requirements
Power Apps subscription You will need a Power Apps subscription in order to access Mekorma PowerApprovals. The subscription model offers per-app or per-user licensing. *To purchase Power Apps for an organization, you must already be an Office 365 Global or Billing…