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Configure Security Model
Configuration » Configure Security Model
Once you’ve determined which security model you will be using, you must select the appropriate choice in the Security Setup window. !For first-time installation of Mekorma build x76 or later, Task-Based Security will be set as the default. Existing Mekorma…
Legacy Security
Configuration » Configure Security Model » Legacy Security
Legacy Security allows you to configure security by User ID, which includes the Payables Approval Workflow, or by Checkbook ID. You can also configure ONLY signatures using this model. Setting Up Signatures/Approvals by User ID Security by Checkbook ID Signatures…
Vendor Class Security
Configuration » Configure Security Model » Task-Based Security » Vendor Class Security
The Vendor Class Security feature provides the flexibility to customize Mekorma’s security settings on a per Vendor Class basis. This feature is supported under Mekorma Legacy Security by Checkbook ID and User ID, as well as Task-Based secure approval workflow.…
Vendor Class Security
Configuration » Configure Security Model » Legacy Security » Vendor Class Security
The Vendor Class Security feature provides the flexibility to customize Mekorma’s security settings on a per Vendor Class basis. This feature is supported under Mekorma Legacy Security by Checkbook ID and User ID, as well as Task-Based secure approval workflow.…
Security Model Options
Introduction to Mekorma » Security Model Options
Mekorma users can choose between two working security models, if more than the standard GP option is desired. In addition to the below descriptions, please see here for a detailed list of features and how they compare. Mekorma Task-Based Security Available in build…
Legacy Security Model
Introduction to Mekorma » Security Model Options » Legacy Security Model
Mekorma Legacy Security Legacy is Mekorma’s original security model and includes the options to set security by: User ID Checkbook ID Default GP security User ID Security by User ID uses the Microsoft Dynamics GP User ID and password as your check…
Task-Based Security
Configuration » Configure Security Model » Task-Based Security
This video will guide you through the steps necessary to fully set up approval workflow, authorization and signature logic using the Task-Based Security model: Following these steps will help you take full advantage of the options available in Task-Based…
Web Client Security
Configuration » Dynamics GP Web Client » Web Client Security
Once your browser settings are configured, you are ready to provide Web Client print access to your Accounts Payable users as needed. *To open the Web Client Security Access window, go to the Mekorma Area page > Setup > System > Web Client Security Access Log in…
Configure Quick Messages
Configuration » Configure Security Model » Task-Based Security » Configure Quick Messages
Quick messages allow users to enter frequently used reasons for rejecting a payment or voucher. The messages are entered on the Quick Messages window and then become available for selection on the Reject Reason window when a payment or batch is rejected. This feature…
Configure Email Settings
Configuration » Setup for EFT Processing with Mekorma » Configure Email Settings
Email settings must be configured within Dynamics GP to ensure that vendors will receive EFT remittances. In the GP Company Email Setup window, check the box labeled PDF, otherwise Mekorma cannot generate EFT files. Create a Remittance Message ID in your GP…
Security by Checkbook ID
Configuration » Configure Security Model » Legacy Security » Security by Checkbook ID
To Configure Security by Checkbook: *To open the Mekorma MICR Security Setup window, be sure you have chosen Legacy Security in the Security Setup window. Then go the the Mekorma Area page > Setup > Company > Security Maintenance On the Mekorma MICR Security…
Task-Based Security Model
Introduction to Mekorma » Security Model Options » Task-Based Security Model
Task-Based security allows you to configure a secure approval workflow process for payables batches. This video gives an overview of Task-Based security and how it works: To activate secure approval workflow, Threshold IDs are configured and saved at the system…
Configure Signature Logic Only
Configuration » Configure Security Model » Task-Based Security » Configure Signature Logic Only
It is possible to configure your settings so that signature logic only is applied to your check printing. This includes the ability to print blank lines for hand written signatures. *To access the Mekorma Threshold Maintenance window, go to the Mekorma Area page >…
Configure Refund Check Formats
Configuration » Set Up a Checkbook » Customize Check Formats Using the Configurator » Configure Refund Check Formats
Enable EFT/ Direct Deposit Security
Configuration » Configure Security Model » Task-Based Security » Enable EFT/ Direct Deposit Security
The same security settings that are applied to your MICR check printing process can be enabled for EFT and Direct Deposit processing. *To open the Mekorma Security Setup window, go to the Mekorma Area Page > Setup > System > Security Setup. Open the Mekorma…
Enable EFT/ Direct Deposit Security
Configuration » Configure Security Model » Legacy Security » Enable EFT/ Direct Deposit Security
The same security settings that are applied to your MICR check printing process can be enabled for EFT and Direct Deposit processing. *To open the Mekorma Security Maintanance window, go to the Mekorma Area page > Setup > Company > Security Maintenance. Please note…
Assign Mekorma Security Tasks/ Roles
Configuration » Configure Security Model » Task-Based Security » Assign Mekorma Security Tasks/ Roles
Task-Based Security utilizes Dynamics GP System Security. Administrators must assign users the ability to authorize and/ or approve payments by adding the appropriate Security Roles and Task IDs to an individual’s GP User Security settings. For your…
Test Check Layout and Security
Configuration » Test Check Layout and Security
Printing test checks help you verify the correctness of your check layouts and confirm the approver, password and signature options you have configured. Print the test checks from the same workstation and printer you will be using for live checks. Differences in…
Configure Printing and Posting Reports
Configuration » Action Board Setup » Configure Printing and Posting Reports
There are certain settings that need to be in place to ensure the Action Board’s automated processes are not interrupted. The following steps are required for the Action Board to perform as intended: Automate Printer Selection Automating the printer selection…
Signatures Only with Standard GP Security
Configuration » Configure Security Model » Legacy Security » Signatures Only with Standard GP Security
When using the Legacy Security model, it is possible to set up very simple signature logic, allowing you to automatically print signatures on checks without configuring passwords or workflow. The setup steps described below will apply the same signature logic to…
Signatures Only with Standard GP Security
Introduction to Mekorma » Security Model Options » Signatures Only with Standard GP Security
Payments can also be processed without configuring Mekorma security. In that case, standard Dynamics GP security will apply. Even if you choose not to configure passwords, thresholds, or secure approval workflow using Mekorma security, it is possible to apply Mekorma…
Approve/ Reject Payments with Legacy Security
Process Payments » Approvals with Secure Approval Workflow » Approve/ Reject Payments with Legacy Security
Review and Approve/ Reject Payments with Legacy Security After receiving notification of payments pending approval, Approvers can open the Mekorma Payment Batches Pending Approval navigation list. To review the payments in a batch, select the batch and choose Go…
Grant Security Access to Mekorma Alternate Windows
Configuration » Grant Security Access to Mekorma Alternate Windows
Mekorma Payment Hub uses alternate Microsoft Dynamics GP windows for printing payables transaction checks, payables batch checks and US payroll checks. Security must be granted to these alternate windows for each user printing checks. Before setting up security roles…
Configure a Checkbook’s MICR Line
Configuration » Set Up a Checkbook » Configure a Checkbook’s MICR Line
Watch the video below for detailed instructions on how to configure the MICR line for your AP, US Payroll and Canadian Payroll checkbooks: Configure the MICR Line *To access the Mekorma Checkbook Setup window, go to the Mekorma Area Page > Setup > Purchasing >…
Mekorma Quickstart
Configuration » Mekorma Quickstart
The video below will walk you through the necessary steps to get Mekorma functioning, so that you can assess your payment processes and ensure that you are ready to move on to production. Login as ‘sa’. Select the company that you want to…
Print EFT Remittances
Process Payments » Print Payments » Print EFT Remittances
If you are printing EFT remittances, you can select the format for printing the remittances by entering an option in the EFT Remittance Options field. The selected format is displayed in the Mekorma MICR Check Printing screen when you print the remittances. The same…
Enable Split Batches
Configuration » Enable Split Batches
The Split Batch feature enables transactions within a workflow process to be split, according to the threshold level and approval requirements of that threshold. If transactions within a certain threshold range do not need to be approved, those transactions can be…
Activate Secure Approval Workflow
Configuration » Configure Security Model » Legacy Security » Setup Signatures/ Approvals by User ID » Activate Secure Approval Workflow
Mekorma Payables Secure Approval Workflow allows users to review and approve payment batches (EFTs / Checks). Email notifications and Navigation lists replace the password prompts. Users receive emails that a batch requires approval and can then review and approve…
Dynamics GP Web Client
Configuration » Dynamics GP Web Client
As of Mekorma Build x70, Mekorma products are compatible with the Dynamics GP web client. You can easily print payments from a browser of your choice, although Mekorma recommends using Google Chrome. When doing so, you will have access to all Mekorma features with a…
Automate the Selection of Printers
Configuration » Automate the Selection of Printers
There are two options for automating your printer selection so you don’t have to choose a printer every time a batch is printed: Configure GP’s Named Printers Use the Action Board printing options when printing payments from the Action Board. GP Named…
Setup for Remote Approvals
Configuration » Setup for Remote Approvals
With the release of Mekorma Build x80, PowerApprovals is our Microsoft Power Platform-based mobile application for remote payment approval. PowerApprovals allows any designated company approver within the organization to easily approve payments from their mobile…
Email/ Text Notifications
Configuration » Configure Security Model » Task-Based Security » Email/ Text Notifications
Setup for individual users Users assigned to Approver or Authorizer security roles can configure their own email and text notification requirements for optimal workflow: You must have email functioning in GP for notifications to work. *To access the Mekorma User…
Enable MEM Connector for Individual Checkbooks
Configuration » MEM Connector Setup » Enable MEM Connector for Individual Checkbooks
The MEM Connector must be enabled on a per checkbook basis for both Payables and US Payroll. This will enable the MEM integration buttons to display on the necessary windows. Payables *To open the Mekorma Checkbook Setup window, go to the Mekorma Area Page > Setup >…
Print Miscellaneous Checks
Process Payments » Print Payments » Print Miscellaneous Checks
The Dynamics GP Miscellaneous Check feature allows you to print a check to any entity without creating the entity as a vendor. Mekorma MICR uses the Dynamics GP Miscellaneous Check screen, but intercepts the check printing process and prints the checks using the…
Send Batches for ePayment Processing
Process Payments » Process Payments Electronically » Send Batches for ePayment Processing
Once necessary approvals have been completed (if Mekorma security has been configured for this company), an ePayment batch can be sent for processing in the GP Print Payments window, or from within the Multi-Batch action board. !Please note that for Enhanced…
Choose Check Formats from the Check Format Library
Configuration » Set Up a Checkbook » Choose Check Formats from the Check Format Library
Mekorma’s Checkbook Setup window allows you to select pre-configured check formats for the Purchasing, US Payroll and Canadian Payroll modules. You can select up to 7 different formats for the different purposes used by Dynamics GP. The selected formats do…
Approve or Reject Vouchers
Process Payments » Approvals with Secure Approval Workflow » Review Payments with Task-Based Workflow » Approve or Reject Vouchers
As of Mekorma build x80, Approvers have the ability to reject specific vouchers in the same way that vendors may be selected for rejection. Approvers no longer have to reject the entire vendor payment if only one of the invoices should not be included. This feature is…
Assign a Signature to a User ID
Configuration » Configure Security Model » Legacy Security » Setup Signatures/ Approvals by User ID » Assign a Signature to a User ID
*To access the Security Maintenance window (for use with Legacy Security options), go to the Mekorma Area page > Setup > Company > Security Maintenance Open the Security Maintenance window. Use the Add/ Modify User button to add the Dynamics GP User who will be…
Disable Print Blank Checks
Configuration » Configure Security Model » Task-Based Security » Disable Print Blank Checks
If you would like to deny users access to the Print Blank Checks option from the Mekorma MICR Payables, US Payroll and Canadian Payroll menus, the Print Blank Checks Menu Option can be disabled. *To open the Mekorma Security Setup window, go to the Mekorma Area Page >…
Request Approval or Authorization
Process Payments » Approvals with Secure Approval Workflow » Request Approval or Authorization
After batches are built, a user must request approval for each batch to initiate the workflow. Regardless of the security model you have configured (Task-Based approvals or Legacy Security by User ID), approval or authorization requests can be accomplished in the same…
Disable Print Blank Checks
Configuration » Configure Security Model » Legacy Security » Disable Print Blank Checks
If you would like to to hide the Print Blank Checks menu command on the Mekorma MICR Payables, US Payroll and Canadian Payroll menus, the Print Blank Checks Menu Option can be disabled. *To open the Mekorma MICR Security Setup window, go to the Mekorma Area Page >…
Setup Signatures/ Approvals by User ID
Configuration » Configure Security Model » Legacy Security » Setup Signatures/ Approvals by User ID
To set up signatures and approvals by User ID, please complete the following steps: *To access the Security Maintenance Window, go to the Mekorma Area Page > Setup > Company > Security Maintenance Add Users and Signatures Open the Security Maintenance…
Import Signatures to the Signature Library
Configuration » Import Signatures to the Signature Library
Before it can be used in your company’s security settings, each signature image file must be imported into the Signature Library. You must have all signatures needed for your security saved in a digital format. Files can be the following formats: .bmp, .gif, .jpg…
Print Payables Batch Checks
Process Payments » Print Payments » Print Payables Batch Checks
Printing payables check batches can be done in several different ways: Mekorma Payment Hub MICR Check Printing Using the Mekorma Payment Hub core MICR functionality, payables batches can be printed one batch at-a-time, on a per-company basis. This is accomplished by…
Approvals with Secure Approval Workflow
Process Payments » Approvals with Secure Approval Workflow
After building a batch of payments, the batch can be locked before printing. An approval workflow can be configured to notify designated users (Mekorma Approvers) that there are transaction payments needing their approval. Workflow must first be configured by…
MEM Connector for Payroll
Configuration » MEM Connector Setup » MEM Connector for Payroll
When Binary Stream’s Multi-Entity Management is installed, each employee is assigned to a facility, and each facility is assigned to a payroll checkbook. When payroll is processed, multiple checkbooks may be accessed. Check numbers are assigned according to the…
Prerequisites
Introduction to Mekorma » Prerequisites
There are several items to consider, and information you must have on hand to ensure your Mekorma installation and implementation are successful: For All Mekorma Users Gather bank account information From what companies and checkbooks will you be making…
Issues Fixed
Release Notes for Mekorma Build x81 » Issues Fixed
Release Notes for Mekorma Build x81 Released August 17th, 2020 *The hotfix includes all changes / fixes made in previous versions. Mekorma Payment Hub Applies to Task-Based Security: Fixed issue with approval payment status not changing when user approves a…
Print Payables Transaction Checks
Process Payments » Print Payments » Print Payables Transaction Checks
The process for printing payables transaction checks with Mekorma follows the same steps as printing standard Dynamics GP payables transaction checks with one exception: The alternate Print Mekorma MICR Payables Transaction Checks window is used, rather than the…
Print Payments Using the Web Client
Process Payments » Print Payments » Print Payments Using the Web Client
These instructions apply to printing within the Dynamics GP Web Client, assuming the Mekorma Print Client has been installed and the user who needs to print has been granted security access to the Web Client. Open the Print Payments window. Use the look-up to…
Apply a Threshold ID to a Checkbook
Configuration » Configure Security Model » Task-Based Security » Apply a Threshold ID to a Checkbook
The final step in setting up Task-Based security is to assign the appropriate Threshold ID to the checkbooks from which you will be paying. You can assign different Threshold IDs to the Payables, US Payroll and Canadian Payroll modules, or assign a Default Threshold ID…
Signatures with Approval Workflow
Configuration » Configure Security Model » Task-Based Security » Signatures with Approval Workflow
Once you have chosen Task-Based Security in the Security Setup window, and assigned Security Roles and Tasks to the desired Approvers, one or more Threshold IDs must be created and then assigned to a checkbook – this will enable a secure workflow process. Watch…
Action Board Setup
Configuration » Action Board Setup
The Payment Hub Action Board allows Mekorma users to perform the following actions, for multiple companies and checkbooks, all in one window: Build payment batches Process checks and EFTs Post payments Generate EFT files Generate SafePay files, using one…
Action Board Printer Selection
Configuration » Automate the Selection of Printers » Action Board Printer Selection
As of Mekorma Build x81, you can set up print tasks on a system, company, or on a per-user basis for payments printed from the Action Board. The Action Board’s automation capabilities require that a printer is pre-defined. Where proper functioning previously…
Print US Payroll Checks
Process Payments » Print Payments » Print US Payroll Checks
You are ready to print US Payroll checks after the following steps have been completed: Create a US payroll batch using the standard Microsoft Dynamics GP procedures. Build and calculate your checks. *To open the Print Mekorma MICR US Payroll Checks window, go to…
Navigating to Mekorma Windows
Configuration » Navigating to Mekorma Windows
Mekorma has its own Area Page within Dynamics GP, so that all Mekorma related windows can be accessed from one screen. Traditional Mekorma navigation via Dynamics GP menus remains in effect. You can configure GP’s Navigation Pane to make the Mekorma Area Page…
Print Payments
Process Payments » Print Payments
Printing Checks with Mekorma Payment Hub Mekorma MICR integrates fully with Microsoft Dynamics GP and gives you the ability to: Print on blank or pre-printed check stock Print signatures based on the dollar amount of the check Add secure approval workflow or batch…
Processing Batches with Split Batches Enabled
Process Payments » Processing Batches with Split Batches Enabled
Processing Split Batches Using Task-Based Security with Approvals If the split batch feature is enabled, batches are split during the workflow process based on the Threshold ID logic: Transactions that do not require approval will remain in the original batch,…
Introduction to Mekorma
Introduction to Mekorma
Thank you for your interest in Mekorma products. Mekorma Payment Hub is a payables solution integrated with Microsoft Dynamics GP®. The Payment Hub offers MICR check printing and the ability to print on blank or pre-printed check stock; automated signature logic;…
Print Refund Checks
Process Payments » Print Payments » Print Refund Checks
To print a refund check with Mekorma MICR, follow the standard GP processes to create the return(s). If you need help configuring Mekorma refund check formats, please see this page. *To access the Print Mekorma MICR Payables Checks window, go to the Mekorma Area page…
Track Payment History with the Audit Log Report
Process Payments » Track Payment History with the Audit Log Report
The Audit Log report records the details of posted check/ EFT batches, including the Approvers/ Authorizers of each batch. This feature provides an added layer of security when processing payments with Mekorma. *To open the Mekorma MICR Audit Log Report window, go…
Results Reports Email Setup
Configuration » Action Board Setup » Results Reports Email Setup
After batches are built in the Action Board, a Build Results Report is generated. After processing checks and EFTs in the Action Board, an MMM Print Process Results Report is generated. After posting checks and EFTs in the Action Board, a Posting Results Report is…
Setup for EFT Processing with Mekorma
Configuration » Setup for EFT Processing with Mekorma
This section will demonstrate how to set up your GP system to process EFTs using Mekorma. You must be sure your checkbook(s) are already configured for EFT processing in Dynamics GP, which is essential for the MICR process to go smoothly. Follow these…
Adding Elements to Check Formats
Configuration » Set Up a Checkbook » Customize Check Formats Using the Configurator » Adding Elements to Check Formats
Our existing check formats can be customized by adding elements using the Mekorma Configurator. Fields can be added to any of our check formats, and can be easily placed or re-located with the Configurator’s drag-and-drop interface. *To access the Mekorma…
How to Create a Digital Signature
Introduction to Mekorma » How to Create a Digital Signature
If you will be using signatures as part of your security settings in Mekorma, you will need to gather all needed signatures and transform them into a digital format. Please watch the video below to view step-by-step instructions, as recommended by Mekorma: Take a…
MEM Connector: Payroll Check Formats
Configuration » Set Up a Checkbook » Customize Check Formats Using the Configurator » MEM Connector: Payroll Check Formats
The following fields are provided for placement on the stub layout and can be added using the Mekorma Configurator: !All payroll checkbooks should be set up with the same stub layout file. Only one layout is used when printing payroll checks. These fields are…
Browser Settings
Configuration » Dynamics GP Web Client » Browser Settings
In order to print checks using Mekorma on the Dynamics GP Web Client, there are a few browser settings that will make the process run more smoothly. *Mekorma recommends Google Chrome, as Chrome allows you to bypass manually opening the .mcp (Mekorma Check Print)…
Approve or Reject Vendor Payments
Process Payments » Approvals with Secure Approval Workflow » Review Payments with Task-Based Workflow » Approve or Reject Vendor Payments
Return to the approval window to approve transactions by marking the check boxes next to each payment and clicking on Approve. If a transaction requires a second approval, the Status will display as Pending 2nd Approval and will only be available for printing/…
Assign Signature Files to Users
Configuration » Configure Security Model » Task-Based Security » Assign Signature Files to Users
In Task-Based security, before using signatures to set up Threshold IDs, an administrator must first assign signature files to individual users. Be sure that all needed signatures are in a digital format and stored in an accessible folder. *To access the Signature…
MEM Connector: Payables Check Formats
Configuration » Set Up a Checkbook » Customize Check Formats Using the Configurator » MEM Connector: Payables Check Formats
Depending on which version of Multi-Entity Management is set up for your organization, you will find the facility fields in either the MEM Decentralized Payables category, or the MEM Centralized Payables category. !The MEM Connector must be enabled in order to print…
Recommended Printers and Supplies
Introduction to Mekorma » Recommended Printers and Supplies
Printers for MICR Check Printing We recommend that you print Mekorma checks to a dedicated medium – higher quality check printer using blank check stock. The printer should have the following capabilities: Speed of 45 ppm and up Two-tray capacity Recommended…
How to Use This Guide
How to Use This Guide
Welcome to Mekorma’s online user guide, designed to equip you with the knowledge needed to install, configure and run payment processes using Mekorma Payment Hub for Payables/ Payroll, Multi-Batch Management, Enhanced Electronic Payments and the MEM Connector for…
New Features & Changes
Release Notes for Mekorma Build x81 » New Features & Changes
Mekorma Payment Hub A printer selection option was added to the Action Board and the Action Board Setup windows. The Action Board printer configuration means you can print payments from the Action Board without being dependant on GP Named Printers. This makes it…
Review Payments with Task-Based Workflow
Process Payments » Approvals with Secure Approval Workflow » Review Payments with Task-Based Workflow
If Task-based secure approval workflow has been configured, Mekorma Approvers must approve transactions within their designated threshold levels before checks/ EFTs can be printed and processed. Review Payment Transactions *To open the Mekorma Approval navigation…
Print Using the MEM Connector
Process Payments » Print Payments » Print Using the MEM Connector
You can print batches using the MEM Connector from GP’s Build Payment window, where you can select whether to Centralize or Decentralize the process. The configuration for Sorting and Subtotal options will effect the results as follows: Setup Options…
Remote Approvals with PowerApprovals App
Process Payments » Remote Approvals with PowerApprovals App
As of Mekorma Build x80, Approvers can perform their tasks outside of Dynamics GP using the PowerApprovals application. After the system requirements have been met, and the necessary setup has been completed, designated Users can perform approvals in the following…
PowerApprovals System Requirements
Introduction to Mekorma » PowerApprovals System Requirements
Power Apps subscription You will need a Power Apps subscription in order to access Mekorma PowerApprovals. The subscription model offers per-app or per-user licensing. *To purchase Power Apps for an organization, you must already be an Office 365 Global or Billing…
Mekorma Fields for Check Stubs
Configuration » Set Up a Checkbook » Customize Check Formats Using the Configurator » Mekorma Fields for Check Stubs
All available check stub fields within the Mekorma Configurator are listed below by section. Any of these fields can be added by clicking on the Add Elements button once the Mekorma Configurator has been opened: These fields are available for Payables, US Payroll…