Understanding Your Validation Results

After successful validation, each validation provider displays a status to reflect the results of the validation, allowing you to easily identify and address any issues.

Validation Statuses

The three possible statuses are: OK, Warning, and Error.

OK

OK means all systems are go: there are no negative results from a validation.

This is the validated information that results in an OK status.

Provider	Information Validated
TIN	The vendor name and tax ID used for validation are complete and matched with the IRS database.
OFAC	The vendor name, all addresses, contact information, phone, and e-mail sent for validation do not appear on the OFAC Sanctions List.
Address	All vendor addresses, including address line, city, state, zip code, and country are complete and found in the Google Address Validation.

Warning

Warning means there is an uncertain result. For example, you enter “John Smith” and the OFAC Sanctions List returns a partial match for “John S”. It is then up to you to review the vendor identifiers you have and compare them to the details of the entity on the list. Once you’ve done that, you can determine whether you want to continue or not.

If you have selected On Warning in the Place Vendor On Hold field in the Mekorma Vendor Validation Company Setup window, receive a warning result, and have completed due diligence, you can unmark the Hold checkbox in the Vendor Maintenance window. To exclude this vendor from future OFAC Screens, see Excluding Vendor Records from Validations for more information.

!Receiving a warning does not necessarily mean that anything is wrong, but that something needs to be reviewed.

This is the validated information that results in a Warning status.

Provider	Information Validated
TIN	The vendor name or tax ID used for validation is missing or there is punctuation in the TIN field.
OFAC	The vendor information (name, all addresses, contact information, phone number, and e-mail address) sent for validation matches between 95-99%. You can change the lower percentage amount in the Minimum Match Degree field in the Mekorma Vendor Validation Company Setup window.
Address	All vendor addresses, including address line, city, state, zip code, and country are only partially matched with the Google Address Validation or a missing part was inferred, and a good match was found.

Error

Error occurs when there is a problem found on a validation search. For example, there is a full match on the OFAC Sanctions List, the TIN and name combination do not match IRS records, or both of these occur. When an error result is received, you will need to review your vendor and their information. If they are on the OFAC Sanctions List, you might want to reconsider doing business with them. If they fail the TIN Match, you need to obtain a W9 or get the correct info from your vendor.

This is the validated information that results in an Error status.

Provider	Information Validated
TIN	The vendor name and tax ID used for validation are complete but cannot be found in the IRS database.
OFAC	The vendor information (name, all addresses, contact information, phone number, and e-mail address) sent for validation matches 100%.
Address	All vendor addresses, including address line, city, state, zip code, and country are complete but could not be found in the Google Address Validation due to missing parts of the address that were inferred.

You can view the previous results for a vendor in the Mekorma Vendor Validation History window (Mekorma > Cards > Payables > Vendor > Additional > Vendor Validation History > Print Report button).

To print validation results for multiple vendors, use the Mekorma Mass Vendor Validation window (Mekorma > Routines > Payables > Vendor Mass Validation > Print Report).