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Selecting Mekorma Electronic Signatures Check Reports

Configuring Mekorma Payment Hub » Bank Accounts » Setting Up a Bank Account » Selecting Check Reports » Selecting Mekorma Electronic Signatures Check Reports

Mekorma Electronic Signatures is a product that integrates automated electronic signatures based on check payment amount. It provides 4 custom Mekorma check reports. Mekorma check reports are customizable and allow for the addition of up to 2 images/logos, fractional…

Mekorma Reports

Using Mekorma Payment Hub » Mekorma Reports

Mekorma offers various reports to help you with your day-to-day processes. They help you track your data, view your processing history, and maintain accurate records.

Configuring Mekorma Payment Hub

This section of the user guide offers instruction on how to configure Mekorma Payment Hub.

Using Mekorma Payment Hub

This section of the user guide explains and demonstrate how to use Mekorma Payment Hub.

Introduction to Mekorma Payment Hub

Welcome to Mekorma’s online user guide, designed to equip you with the knowledge needed to install, configure, and run payment processes using Mekorma Payment Hub for Microsoft Dynamics 365 Business Central® (Business Central). This guide can always be accessed from…

Selecting Check Reports

Configuring Mekorma Payment Hub » Bank Accounts » Setting Up a Bank Account » Selecting Check Reports

With Payment Hub, you can link check reports and specific layout preferences to each bank account. This is helpful when you have multiple bank accounts that require their own check design. Maintain your check printing preferences for individual bank accounts from the…

Check Remittance Overflows

Configuring Mekorma Payment Hub » Bank Accounts » Setting Up a Bank Account » Check Remittance Overflows

When processing check payments, configuring how remittance overflows are handled is an essential part of managing payment reporting. A check remittance lists the invoices included in a payment. When there are more invoices than can fit in a standard remittance report,…

Printing Check Copies

Using Mekorma Payment Hub » Bank Accounts » Printing Check Copies

Some Mekorma customers like to feed PDF check copies into their document management system. With Business Central, you can choose to attach a copy of a check to individual payments. If you have check copies configured, automatic check copies generate in Business…

Getting Started with Mekorma Payment Hub

This section of the guide explains how to register Mekorma Payment Hub.

Using the Mekorma RPS Assessment Tool

Configuring Mekorma Payment Hub » Remote Payment Services » Assessment and Onboarding » Using the Mekorma RPS Assessment Tool

As mentioned previously, assessment is the process of evaluating your vendor spending to determine how Remote Payment Services fits with your organization. After registering with Mekorma, use the built in Mekorma RPS Assessment Tool to compile and download your…

Setting Up Check Copies

Configuring Mekorma Payment Hub » Bank Accounts » Setting Up a Bank Account » Setting Up Check Copies

Payment Hub allows you to create copies of checks and remittances. When enabled, each copy automatically: Saves as a PDF Includes a void watermark Removes the MICR line Check copy settings are applied to each bank account, while watermarks are applied across your…

Printing Check Remittance Overflows

Using Mekorma Payment Hub » Bank Accounts » Printing Check Remittance Overflows

If an invoice stub overflow is encountered on the Mekorma check report, the remittance report automatically prints after the Mekorma check report and in the same sequence as the check report. Remittance reports are configured in the bank account card. To print…

Setting Up Check Parameters

Configuring Mekorma Payment Hub » Bank Accounts » Setting Up Check Parameters

You can customize how checks for each bank account behave. Establish your check printing parameters in the bank account settings. Click on Print Payment Options (Bank Account Card > Mekorma Settings > Payment Hub > Print Payment Options) to review and define the check…

Previewing Signatures on a Check

Using Mekorma Payment Hub » Electronic Signatures » Processing Check Payments with Electronic Signatures » Previewing Signatures on a Check

Electronic Signatures allow you to preview the signatures that will appear on the check by selecting Preview Check from the Check action. This applies when the Bal. Account Type field has been set to Bank Account and you have selected a bank account in the Bal. Account…

Printing a Check with Signatures

Using Mekorma Payment Hub » Electronic Signatures » Processing Check Payments with Electronic Signatures » Printing a Check with Signatures

The steps below show you how to print a check with a signature attached. Click on Check and select Print Check…. On the check page, fill in the fields as necessary. You must at least select a bank account to print your checks. Hover over a field to read a…

Processing Check Payments with Electronic Signatures

Using Mekorma Payment Hub » Electronic Signatures » Processing Check Payments with Electronic Signatures

Electronic Signatures relies on Business Central’s Payment Journal feature to process payments and display electronic signatures. See Overview of Tasks to Manage Payments to Vendors – Business Central | Microsoft Docs. Note: For additional information on…

Changing Bank Accounts During Check Printing

Using Mekorma Payment Hub » Bank Accounts » Changing Bank Accounts During Check Printing

Use Payment Hub to manage bank account preferences that follow the bank account throughout the payment process. If you change the bank account during check printing, the check report and check report layout associated with a bank account automatically update with the…

Check Documents and Journals While You Work

Using Mekorma Payment Hub » Check Documents and Journals While You Work

The Journal Check feature in Business Central is an easy way to minimize errors and review the specifics of batch lines using FactBoxes. While this feature is native to Business Central, Mekorma recommends using it to assist with your Payment Hub processing. For more…

To Pay a Vendor Invoice with a Computer Check

Using Mekorma Payment Hub » Electronic Signatures » Processing Check Payments with Electronic Signatures » To Pay a Vendor Invoice with a Computer Check

The following describes how to pay a vendor by check: Navigate to Payment Journals. Fill in the payment journal lines. For more information, see Apply Payments to Related Documents and Post Them—Business Central | Microsoft Docs. In the Account Type…

Selecting the Remittance Address to Print on the Check

Configuring Mekorma Payment Hub » Electronic Signatures » Selecting the Remittance Address to Print on the Check

Electronic Signatures provides the flexibility to select the remittance address to print on the face of the check. You can select either the address from the vendor’s purchasing invoice or the address from the vendor card. The following describes how to enable this…

Processing Reports

Using Mekorma Payment Hub » Mekorma Reports » Processing Reports

Mekorma stores your Action Board runs in the Processing Reports database. When all batches have been built, the Mekorma Process Report becomes available. The report shows you: Which action was run Which template was used Who initiated the run The status of the…

Setting Up a Bank Account

Configuring Mekorma Payment Hub » Bank Accounts » Setting Up a Bank Account

The fundamental steps of your bank account setup are to: Configure the MICR line. This is the primary item needed in order to switch from pre-printed check stock to blank check stock. Choose a check report. For those using Electronic Signatures, Mekorma…

Managing Bank Accounts for All Your Companies

Configuring Mekorma Payment Hub » Bank Accounts » Managing Bank Accounts for All Your Companies

Cross-company configuration streamlines managing all companies within your organization. From Mekorma Bank Accounts, you can: View and access your associated companies and bank accounts Manage check reports and layouts To open this feature, search Business…

How to Create a Digital Signature

Configuring Mekorma Payment Hub » Electronic Signatures » How to Create a Digital Signature

Here are the step-by-step instructions, as recommended by Mekorma, to provide the digital signatures you want to print on your checks: Print out our Template for Gathering Signatures. Ask each check signer to reproduce their signature within a rectangle. Use…

Adding a Logo to a Bank Account

Configuring Mekorma Payment Hub » Bank Accounts » Setting Up a Bank Account » Adding a Logo to a Bank Account

A company logo can be associated with individual bank accounts, and used within multiple companies. This feature is useful if you use one check format in many companies and bank accounts, but you’d like a different logo for each bank account. You can attach 2…

Action Board

Using Mekorma Payment Hub » Action Board

Action Board helps you manage your accounts payable processes more efficiently. It is designed to operate across companies, allowing you to view, build, and post batches from all your companies, while remaining logged into just one. From one screen, you…

Action Board

Introduction to Mekorma Payment Hub » Action Board

If your organization can set certain basic policies for: how you select your check batches how often you pay which payment discounts you want to capture what payment methods you want to use then Action Board provides a way to streamline your processing efforts.…

Enhanced Bank Account Management

Introduction to Mekorma Payment Hub » Enhanced Bank Account Management

Localize Your Bank Account Configurations Maintaining bank accounts across multiple companies is tedious. With Mekorma Bank Accounts, manage all your companies and their bank accounts, check reports, and check report layouts from one screen. Mekorma Bank Accounts…

Process Payments

Using Mekorma Payment Hub » Action Board » Process Payments

After creating payment batches and having them approved, the next step is to process payments. This could entail: Printing checks Creating and sending EFT remittances Sending your batches to an outsource provider Essentially, it is the process of conveying…

Handling Remote Payment Errors

Using Mekorma Payment Hub » Remote Payment Services » Submitting Remote Payments » Handling Remote Payment Errors

Error messages in Business Central are generally specific and provide sufficient detail on what the issues are, enabling you to take corrective action. With Remote Payment Services, errors are expressed either through the Batch Status field or the Journal Check…

Activating Remote Payment Services

Configuring Mekorma Payment Hub » Remote Payment Services » Activating Remote Payment Services

To activate Remote Payment Services, you must change the payment processing location from Local to Outsourced. This allows payments to be outsourced to your chosen remote payment service provider instead of being processed locally in Business Central. Local…

Apply a Threshold to a Bank Account

Configuring Mekorma Payment Hub » Electronic Signatures » Apply a Threshold to a Bank Account

You can apply a specific threshold to each of your bank accounts. In many cases, you may have different check signing rules in your organization based on your different bank accounts. To apply a threshold to a bank account, follow these steps: Navigate to Bank…

Setting Up Signature Thresholds

Configuring Mekorma Payment Hub » Electronic Signatures » Setting Up Signature Thresholds

Signature thresholds are used to set up signature rules based on your organization’s policies. They ensure the correct signature appears on the check at print time, based on your rules. You can also control whether signature lines are printed or not, depending on…

Remote Payment Services

Introduction to Mekorma Payment Hub » Remote Payment Services

Remote Payment Services handles all your vendor payments through this process flow: You send check batches to the service provider The service provider sends payments on your behalf Your vendor gets paid the way they want—by check or electronically All your…

Security

Configuring Mekorma Payment Hub » Security

Security for Payment Hub requires users to be granted access to the Mekorma permission set for each company. These permission sets give users physical access to Action Board and allow control over which companies users are able to process payments with. The…

Registering Payment Hub

Getting Started with Mekorma Payment Hub » Registering Payment Hub

Payment Hub is provided under trial with your registration. Upon termination of the trial period, you must register the product to continue with the onboarding process. Registering your product is important so that Mekorma can provide the best customer support…

Building Remote Payment Batches with Action Board

Using Mekorma Payment Hub » Action Board » Build Payment Batches » Building Remote Payment Batches with Action Board

One of the advantages of Remote Payment Services is that all standard Business Central procedures for building batches can be used to build remote batches and all payment types can be combined in a single batch. The batches are built as standard check batches, yet the…

Importing Signatures in Business Central

Configuring Mekorma Payment Hub » Electronic Signatures » Importing Signatures in Business Central

The next step is to import your signatures into Business Central so that Electronic Signatures can use them. Follow these steps to import a signature file: Navigate to Mekorma Signatures List. In Mekorma Signatures List, click on New to set up a new…

Submitting Remote Payments

Using Mekorma Payment Hub » Remote Payment Services » Submitting Remote Payments

*This topic covers submitting remote payment batches through the standalone process. For submitting remote payments with Action Board, see Processing Remote Payment Batches with Action Board. When you have one or more invoices ready to pay, navigate to Payment…

Renumbering Payment Numbers

Using Mekorma Payment Hub » Remote Payment Services » Submitting Remote Payments » Renumbering Payment Numbers

There are scenarios in which you may find duplicate payment or check numbers. Remote Payment Services has the ability to renumber payments so that there are no duplicate numbers. Renumber at the payment level for ad hoc updates, or enable automatic renumbering that…

Obtaining Your Vendor AP Spend Information

Configuring Mekorma Payment Hub » Remote Payment Services » Assessment and Onboarding » Manually Completing the Assessment and Onboarding Worksheets » Obtaining Your Vendor AP Spend Information

Part of the Assessment process is to obtain your vendor AP spend information, which will aid both Mekorma and the payment provider to determine the mix of payment types (check, ACH, credit card) that your vendors will accept. It also allows Mekorma to determine the…

Connecting Bank Accounts for Remote Payments

Configuring Mekorma Payment Hub » Remote Payment Services » Connecting Bank Accounts for Remote Payments

Remote Payment Services allows you to connect an unlimited number of bank accounts for payment processing. To set up a bank account for remote payments, navigate to Bank Accounts and select the bank account you will be processing remote payments from. *This only…

Posting Batches with Action Board

Using Mekorma Payment Hub » Action Board » Post Batches » Posting Batches with Action Board

To post a batch, you must first have built a batch via Action Board or created a batch manually, then follow the steps below: Navigate to Action Board. Select Post Batches from the Action menu. In the Marked column, select which batch(es) you want to work…

Electronic Signatures

Introduction to Mekorma Payment Hub » Electronic Signatures

Electronic Signatures enhances your payment process by removing the burden of check signing from your approvers. Using payment thresholds in conjunction with Business Central’s Payment Approval workflow, you can automatically sign approved payments and get your…

Troubleshooting

This section provides solutions to commonly troublesome topics. For more detailed and specific topics, visit our Knowledge Base. Having trouble viewing Action Board? If for some strange reason you have trouble viewing Action Board, or any of your companies,…

Enrolling in Remote Payment Services

Configuring Mekorma Payment Hub » Remote Payment Services » Enrolling in Remote Payment Services

Mekorma and your remote payment service provider will handle the initial implementation and configuration of Remote Payment Services. Once you have registered and set up with both services, Mekorma Support will provide you with an enrollment key. Your enrollment key…

Action Board

Configuring Mekorma Payment Hub » Action Board

Action Board was designed with simplicity in mind. The configuration process is straightforward, allowing you to get started quickly. The steps to getting started building payment batches in Action Board are: Create your first Build ID Create your first Process…

Selecting Your Printers

Configuring Mekorma Payment Hub » Printers » Selecting Your Printers

Once you have determined which printer will be used for payment processing, navigate to Printer Selections to set up which printer(s) you want to send check reports to. Printers are set up per user, so each user can have their own printer setups. You must set up a…

Manually Completing the Assessment and Onboarding Worksheets

Configuring Mekorma Payment Hub » Remote Payment Services » Assessment and Onboarding » Manually Completing the Assessment and Onboarding Worksheets

It is possible to complete the assessment and onboarding process without downloading Mekorma Remote Payment Services. Contact Mekorma Sales to confirm your interest in Mekorma Remote Payment Services and submit the manual assessment worksheet and vendor onboarding…

Validating Multiple Vendors

Using Mekorma Payment Hub » Vendor Validation » Validating Multiple Vendors

Before you validate a large number of vendor records, we recommend that you validate a small batch of vendor records to see how long the process takes. Vendor validation connects to three different providers (for TIN, OFAC, and address), so this process may take up to…

Post Batches

Using Mekorma Payment Hub » Action Board » Post Batches

Action Board streamlines the posting of payables batches across multiple companies and bank accounts. Refer to Configuring Action Board prior to processing with Action Board. Instead of logging into each company separately, you can view and select all batches for…

Assessment and Onboarding

Configuring Mekorma Payment Hub » Remote Payment Services » Assessment and Onboarding

To use Remote Payment Services, it is necessary to first determine your AP spend. AP spend is a qualifier for remote payment service eligibility. For more information on eligibility, review the section Is Payment Outsourcing for You? on the Mekorma website. To…

Creating Payment Suggestions

Using Mekorma Payment Hub » Remote Payment Services » Submitting Remote Payments » Creating Payment Suggestions

Standard Business Central functionality allows shared payment document numbers, while Remote Payment Services does not. For optimized remote payment services integration, Mekorma requires you to enable one of two options when using Suggest Vendor Payments. In the…

Printing Options

Configuring Mekorma Payment Hub » Printers » Printing Options

Mekorma currently only supports the cloud version of Business Central, and thus printers must be handled via cloud printing. There are two options available with Payment Hub for printing: email printers and universal printing. Email Printers send all the print outs…

Vendor Validation

Using Mekorma Payment Hub » Vendor Validation

Validating your vendors shows the current status of your vendor record and overall cleanliness of your vendor data. A comprehensive review allows your organization to evaluate how and what information is stored and how robust your vendor record is. Regular validations…

Completing Assessment and Vendor Onboarding Worksheets

Configuring Mekorma Payment Hub » Remote Payment Services » Assessment and Onboarding » Manually Completing the Assessment and Onboarding Worksheets » Completing Assessment and Vendor Onboarding Worksheets

The next prerequisite for onboarding is to sync your vendor information in the assessment and onboarding documents. This will allow Mekorma to analyze your spending and qualify your vendors for remote payments. You will receive two documents from the Mekorma…

Printers

Configuring Mekorma Payment Hub » Printers

This section covers how to set up Action Board-compatible printers in Business Central, using Email Print and Universal Print options managed from the Printer Management page. Before printing with Action Board, configure Printer Selections for each printer and…

Setting Up Vendor Validation Providers

Configuring Mekorma Payment Hub » Vendor Validation » Setting Up Vendor Validation Providers

The Mekorma Vendor Validation Setup page is where you enable, disable, and configure each validation provider. By default, each provider is disabled. Click the toggle button to activate the providers you wish to use. When a provider is disabled, its configurations are…

Processing Payments Batch Statuses

Using Mekorma Payment Hub » Action Board » Process Payments » Processing Payments Batch Statuses

The Batch Status column helps you quickly see the status of each batch, showing whether it’s ready or waiting on follow up. This makes it easy to track where each batch stands and spot any issues. This table defines what each status means. Errors Exist…

Vendor Validation

Configuring Mekorma Payment Hub » Vendor Validation

Vendor Validation ensures your company’s vendor data is compliant and less likely to invoke sanctions by verifying critical information like addresses, Taxpayer Identification Numbers (TIN), and compliance with the Office of Foreign Assets Control (OFAC)…

Requesting Support, Implementation, or Customization

We are here to help! If you are having a specific issue with your Mekorma products and require assistance from our Customer Success team, log in to our online portal and open a new case. Technical Support is included with your yearly enhancement…

Validating an Individual Vendor

Using Mekorma Payment Hub » Vendor Validation » Validating an Individual Vendor

You can validate a single vendor directly from their vendor card. Open the vendor card for the vendor you want to validate. Click Validate (vendor card > Vendor menu option > Validate Vendor button). Alternatively, validate from the Actions menu (Actions >…

Prior to Configuring Electronic Signatures

Configuring Mekorma Payment Hub » Electronic Signatures » Prior to Configuring Electronic Signatures

Prior to configuring Electronic Signatures, it is important to understand how you will implement your signature logic and the required personnel. There are several things that you should prepare: For each checking account, who are the signers on the account? What…

Vendor Validation

Introduction to Mekorma Payment Hub » Vendor Validation

Mekorma Vendor Validation allows you to use Business Central to validate different types of vendor data during onboarding and on demand. This ensures that each vendor’s information—such as their address, Taxpayer Identification Number (TIN), and compliance…

Excluding Vendors from Validations

Using Mekorma Payment Hub » Vendor Validation » Excluding Vendors from Validations

Sometimes you might want to exclude specific vendors from validations. This could be due to knowing that vendors are an established institution, such as the IRS, and you are certain they don’t require any validations. You can also choose to exclude specific…

Remote Payment Services

Using Mekorma Payment Hub » Remote Payment Services

Once Remote Payment Services has been configured, you are ready to begin outsourcing your payments.

Submit Batches for Approval

Using Mekorma Payment Hub » Action Board » Submit Batches for Approval

Select specific batches across all your companies to submit for approval. Utilizing the cross-company configuration approach, you can view all batches for all your companies (as long as they have the approval workflow enabled) and submit as many for approval at one…

Processing Remote Payment Batches with Action Board

Using Mekorma Payment Hub » Action Board » Process Payments » Processing Remote Payment Batches with Action Board

Process remote payments the same as you would process local payments with Action Board. All standard Business Central procedures for processing payments can be used to process remote payments. Remote and local payments can be processed at the same time. There are a few…

Understanding Your Validation Results

Using Mekorma Payment Hub » Vendor Validation » Understanding Your Validation Results

After successful validation, each validation provider displays a status to reflect the results of the validation, allowing you to easily identify and address any issues. Validation Statuses The three possible statuses are: OK, Warning, and Error. OK OK means…

Creating a Build ID

Configuring Mekorma Payment Hub » Action Board » Creating a Build ID

A Build ID allows you to save rules for selecting purchase invoices for payment. You then assign the Build IDs to Process Templates to build numerous batches with different criteria in one streamlined process in Action Board. A Build ID is a template comprised of…

Creating a Process Template

Configuring Mekorma Payment Hub » Action Board » Creating a Process Template

A Process Template allows you to specify all the payment batches that you want to build. Insert Build IDs from all your companies to pay multiple batches at once. *Simply put, a Process Template tells Business Central how you are going to pay your batches. The bulk…

How to Use This Guide

New users can follow step-by-step installation, configuration, and usage instructions delivered via written content and video demonstrations. Experienced users can review this guide for any applicable new feature information, or use it as an ongoing reference…

Configuring the MICR Line

Configuring Mekorma Payment Hub » Bank Accounts » Setting Up a Bank Account » Configuring the MICR Line

The MICR line is the coded banking information on your check which is printed in the IDAutomationCMC7 font. By printing the MICR line, Payment Hub can provide the capability of printing on blank, rather than pre-printed, check stock. You can customize the MICR line for…

Processing Payments with Action Board

Using Mekorma Payment Hub » Action Board » Process Payments » Processing Payments with Action Board

The Process Payments page shows all your payments available for processing, including those that have errors or are pending approval. Transactions are processed at the batch and bank account level, so if you have multiple lines in a batch using different bank…

Building Payment Batches with Action Board

Using Mekorma Payment Hub » Action Board » Build Payment Batches » Building Payment Batches with Action Board

Building payment batches begins with your Build IDs and Process Templates. Once your Process Template has been created, you can build batches through Action Board. Navigate to Action Board. Select Build Payment Batches from the Action menu. Select the…

Setting Up Batch Approval Workflows

Configuring Mekorma Payment Hub » Action Board » Setting Up Batch Approval Workflows

Prior to submitting batches for approval with Action Board, you need to create batch approval workflows in Business Central. When these workflows are created and enabled, the batches for each company display in Action Board. For more information on approval workflows…

Build Payment Batches

Using Mekorma Payment Hub » Action Board » Build Payment Batches

The method of choice for building your payment batches and processing payments is to use Action Board. Action Board automates your standard Business Central procedures by giving you the power to define and store batch-building rules. It then applies those rules when…

Setting Up Universal Printers

Configuring Mekorma Payment Hub » Printers » Printing Options » Setting Up Universal Printers

Payment Hub allows you to configure printer settings for each bank account and company. Prior to printing with Payment Hub, you must set up your printer settings for universal printing. This allows you to use a local or network printer to use Business Central’s…

Setting Up Email Printers

Configuring Mekorma Payment Hub » Printers » Printing Options » Setting Up Email Printers

Email printing sends print jobs directly to email-configured printers, so there’s no need to download or preview files. It also keeps a clear record of each emailed document, helping users track what’s been sent and maintain accurate records. To set up email…