Setting Up Vendor Validation Providers

The Mekorma Vendor Validation Setup page is where you enable, disable, and configure each validation provider. By default, each provider is disabled. Click the toggle button to activate the providers you wish to use. When a provider is disabled, its configurations are noneditable. Configurations are per company; these settings must be set up for each company you use.

Universal Configurations

While most of the configurations vary for each provider, some apply to all validation services.

The enable/disable button. Use this to turn each provider on or off.

Place Vendor On Hold is where you dictate when to place a vendor on hold. When a vendor is on hold, payments are blocked from going through until any issue is solved. There are three options for placing a vendor on hold:

• Never: The vendor will never be blocked for payment regardless of the validation result. When set to Never, the vendor status will not be altered by running a validation.
• On Errors Only: The vendor’s payment will be blocked only if the validation results in an error.
• On Warnings and Errors: The vendor’s payment will be blocked if the validation results in either a warning or an error.
  

*The only time we recommend using the Never option is when you first implement Mekorma Vendor Validation so that you can validate your vendors, see the result of the validation, and decide how to react. This is a good option for customers whose data is not in great shape.

The rest of the configurations vary for each provider, expand the topics below for more detailed information on that provider’s configurations:

TIN Matching

Taxpayer Identification Number (TIN) Matching verifies the information in the Name and Tax Registration No. fields of the vendor card with the Internal Revenue Service (IRS). TIN Matching only validates vendors with a US-based address.

Place Vendor On Hold: Select when to place a vendor on hold. When the validation returns the status selected (i.e., it finds a warning or an error), the vendor is placed on hold, and payments will not be processed for that vendor. If no warnings or errors are found, the vendor will not be placed on hold.

This table explains the scenarios for when a vendor would be placed on hold:

Status	Explanation
OK	The vendor name and tax ID used for validation are complete and matched with the IRS database.
Warning	The vendor name or tax ID used for validation is missing or there is punctuation in the vendor name or Tax ID field.
Error	The vendor name and tax ID used for validation are complete but cannot be found in the IRS database.

OFAC Screening

Office of Foreign Assets Control (OFAC) Screening compares all possible vendor information with the sanctions list from the Department of Treasury’s website.

Place Vendor On Hold: Select when to place a vendor on hold. When the validation returns the status selected (i.e., it finds a warning or an error), the vendor is placed on hold, and payments will not be processed for that vendor. If no warnings or errors are found, the vendor will not be placed on hold.

Maximum Match Degree: Select the level of sensitivity to determine a vendor match from the OFAC Sanctions List. The system default is 95%. This means that if up to 95% of the vendor information (name, addresses, contact information, phone number, and e-mail address) matches the OFAC list, a warning will be given. This is adjustable between 90-100%. If it is set higher than 100%, or lower than 90%, it automatically adjusts to 95%.

This table explains the statuses for OFAC Screening.

Status	Explanation
OK	The vendor information (name and main address) sent for validation does not appear on the OFAC Sanctions List.
Warning	The vendor information sent for validation matches between 95-99%. You can change the percentage amount in the Maximum Match Degree field in the Mekorma Vendor Validation Setup page.
Error	The vendor information sent for validation matches 100%.

Address Validation

Address Validation compares your vendor address information with Google Address Validation.

Place Vendor On Hold: Select when to place a vendor on hold. When the validation returns the status selected (i.e., it finds a warning or an error), the vendor is placed on hold, and payments will not be processed for that vendor. If no warnings or errors are found, the vendor will not be placed on hold.

Default Country: Set the default country for any address that does not specify a country/region code in the vendor card.

This table explains the statuses for the address validation.

Status	Explanation
OK	All vendor addresses (including address line, city, state, zip code, and country) are complete and found in the Google Address Validation.
Warning	All vendor addresses are only partially matched with the Google Address Validation or a missing part was inferred, and a good match was found.
Error	All vendor addresses are complete but could not be found in Google Address Validation due to inferred missing address components.