Check Format per Bank Account

Use Payment Hub to manage bank account preferences that follow the bank account throughout the payment process. When printing checks, if you change the bank account from the Payment Journal, the check report and layout associated with that bank account automatically determine the correct check report and layout to print.

Getting started

Before you begin using this feature, ensure that you have appropriately configured your check reports and layouts for each bank account. If no check reports or layouts are configured, the system defaults to standard Business Central settings.

Using the feature

Once configured, the feature integrates automatically into your payment processing workflow through the Payment Journal. When you adjust the bank account for an entry, Business Central automatically determines the correct check report and layout to print when you prints checks.

To demonstrate this process, we are going to first establish the check reports associated for three bank accounts. Note: Your information may look different, but you do not need to replicate these bank accounts.

1. In the Bank Account Card, set your desired check report and/or layouts for each bank account. For this demo, our banks are set to the above reports.

2. In the Payment Journal, create a new batch payment.

3. Add a payment line item to the batch and select some invoices to pay.

4. Set Bal. Account Type to Bank Account.

5. Set Bal. Account No. to the first bank account option, here we have it set to Checking.

6. Set Bank Payment Type to Computer Check.
   

7. Print your check (Main Menu > Check > Print Check).

8. In the Print Check options page, note that the check report assigned to the selected bank account is displayed in the title. Per our example above, it correctly shows Check/Stub/Stub. If a custom check layout is attached, it will reflect in the Report Layout field.
   

9. Return to the payment line and change your Bal. Account No. to another bank account. This time we have set it to Savings.

10. Print your check once again.

11. In the Print Check options page, note that the check report has changed to the report assigned to the new bank account, in this example it now reflects Stub/Stub/Check.
    

12. Repeat the process, changing the Bal. Account No. to another bank account. Per our example, it is now set to Debit.

13. In the Print Check options page, note the corresponding changes in the check report. It now reflects the bank account’s report of Three Checks per Page.
    

Note: When you have multiple lines with different bank accounts, the print settings use the first listed payment line’s preferences. For optimal performance, stick with one bank account per batch.