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Configure Security Model

Configuration » Configure Security Model

Once you’ve determined which security model you will be using, you must select the appropriate choice in the Security Setup window. !For first-time installation of Mekorma build x76 or later, Task-Based Security will be set as the default. Existing Mekorma…

Legacy Security

Configuration » Configure Security Model » Legacy Security

Legacy Security allows you to configure security by User ID, which includes the Payables Approval Workflow, or by Checkbook ID. You can also configure ONLY signatures using this model. Setting Up Signatures/Approvals by User ID Security by Checkbook ID Signatures…

Configure Signature Logic Only

Configuration » Configure Security Model » Task-Based Security » Configure Signature Logic Only

It is possible to configure your settings so that signature logic only (no approval process necessary) is applied to your check printing. This includes the ability to print blank lines for hand written signatures. Make sure all necessary signature files have been…

Configure Refund Check Formats

Configuration » Set Up a Checkbook » Customize Check Formats Using the Configurator » Configure Refund Check Formats

Configure Email Settings

Configuration » Setup for EFT Processing with Mekorma » Configure Email Settings

Email settings must be configured within Dynamics GP to ensure that vendors will receive EFT remittances. In the GP Company Email Setup window, check the box labeled PDF, otherwise Mekorma cannot generate EFT files. Create a Remittance Message ID in your GP…

Security Model Options

Introduction to Mekorma » Security Model Options

Mekorma users can choose between two working security models, if more than the standard GP option is desired. In addition to the below descriptions, please see here for a detailed list of features and how they compare. Mekorma Task-Based Security Available in build…

Legacy Security Model

Introduction to Mekorma » Security Model Options » Legacy Security Model

Mekorma Legacy Security Legacy is Mekorma’s original security model and includes the options to set security by: User ID Checkbook ID Default GP security User ID Security by User ID uses the Microsoft Dynamics GP User ID and password as your check…

Task-Based Security Model

Introduction to Mekorma » Security Model Options » Task-Based Security Model

Task-Based security allows you to configure a secure approval workflow or batch authorization process for payables batches. This video gives an overview of Task-Based security and how it works: You will want to decide whether to configure secure approval…

Security by Checkbook ID

Configuration » Configure Security Model » Legacy Security » Security by Checkbook ID

To Configure Security by Checkbook: *To open the Mekorma MICR Security Setup window, be sure you have chosen Legacy Security in the Security Setup window. Then go the the Mekorma Area page > Setup > Company > Security Maintenance On the Mekorma MICR Security…

Task-Based Security

Configuration » Configure Security Model » Task-Based Security

This video will guide you through the steps necessary to fully set up approval workflow, authorization and signature logic using the Task-Based Security model: Follow these steps to set up Task-Based Security: Choose Task-Based Security in the Security Setup…

Vendor Class Security

Configuration » Configure Security Model » Legacy Security » Vendor Class Security

The Vendor Class Security feature provides the flexibility to customize Mekorma’s security settings on a per Vendor Class basis. This feature is supported under Mekorma Legacy Security by Checkbook ID and User ID. The rules configured for vendor security…

Web Client Security

Configuration » Dynamics GP Web Client » Web Client Security

Once your browser settings are configured, you are ready to provide Web Client print access to your Accounts Payable users as needed. *To open the Web Client Security Access window, go to the Mekorma Area page > Setup > System > Web Client Security Access Log in…

Configure a Checkbook’s MICR Line

Configuration » Set Up a Checkbook » Configure a Checkbook’s MICR Line

Watch the video below for detailed instructions on how to configure the MICR line for your AP, US Payroll and Canadian Payroll checkbooks: Configure the MICR Line *To access the Mekorma Checkbook Setup window, go to the Mekorma Area Page > Setup > Purchasing >…

Configure Printing and Posting Reports

Configuration » Multi-Batch Management Setup » Configure Printing and Posting Reports

There are certain setting that need to be in place to ensure that Multi-Batch Management’s automated processes are not interrupted. Therefore, the following requirements must be met in order for MMM to perform as intended: Configure Named Printers Automating…

Assign Mekorma Security Tasks/ Roles

Configuration » Configure Security Model » Task-Based Security » Assign Mekorma Security Tasks/ Roles

Task-Based Security utilizes Dynamics GP System Security.  Administrators must assign users the ability to authorize and/ or approve payments by adding the appropriate Security Roles and Task IDs to an individual’s GP User Security settings. For your…

Enable EFT/ Direct Deposit Security

Configuration » Configure Security Model » Legacy Security » Enable EFT/ Direct Deposit Security

The same security settings that are applied to your MICR check printing process can be enabled for EFT and Direct Deposit processing. *To open the Mekorma Security Maintanance window, go to the Mekorma Area page > Setup > Company > Security Maintenance. Please note…

Test Check Layout and Security

Configuration » Test Check Layout and Security

Printing test checks help you verify the correctness of your check layouts and confirm the approver, password and signature options you have configured. Print the test checks from the same workstation and printer you will be using for live checks. Differences in…

Enable EFT/ Direct Deposit Security

Configuration » Configure Security Model » Task-Based Security » Enable EFT/ Direct Deposit Security

The same security settings that are applied to your MICR check printing process can be enabled for EFT and Direct Deposit processing. *To open the Mekorma Security Setup window, go to the Mekorma Area Page > Setup > System > Security Setup. Open the Mekorma…

Signatures Only with Standard GP Security

Introduction to Mekorma » Security Model Options » Signatures Only with Standard GP Security

Payments can also be processed without configuring Mekorma security. In that case, standard Dynamics GP security will apply. Even if you choose not to configure passwords, thresholds, or secure approval workflow using Mekorma security, it is possible to apply Mekorma…

Grant Security Access to Mekorma Alternate Windows

Configuration » Grant Security Access to Mekorma Alternate Windows

Mekorma Payment Hub uses alternate Microsoft Dynamics GP windows for printing payables transaction checks, payables batch checks and US payroll checks. Security must be granted to these alternate windows for each user printing checks. Before setting up security roles…

Signatures Only with Standard GP Security

Configuration » Configure Security Model » Legacy Security » Signatures Only with Standard GP Security

When using the Legacy Security model, it is possible to set up very simple signature logic, allowing you to automatically print signatures on checks without configuring passwords or workflow. The setup steps described below will apply the same signature logic to…

Approve/ Reject Payments with Legacy Security

Process Payments » Approvals with Secure Approval Workflow » Approve/ Reject Payments with Legacy Security

Review and Approve/ Reject Payments with Legacy Security After receiving notification of payments pending approval, Approvers can open the Mekorma Payment Batches Pending Approval navigation list. To review the payments in a batch, select the batch and choose Go…

Mekorma Quickstart

Configuration » Mekorma Quickstart

The video below will walk you through the necessary steps to get Mekorma functioning, so that you can assess your payment processes and ensure that you are ready to move on to production. Login as ‘sa’. Select the company that you want to…

Enable Split Batches

Configuration » Enable Split Batches

The Split Batch feature enables transactions within a workflow process to be split, according to the threshold level and approval requirements of that threshold. If transactions within a certain threshold range do not need to be approved, those transactions can be…

Print EFT Remittances

Process Payments » Print Payments » Print EFT Remittances

If you are printing EFT remittances, you can select the format for printing the remittances by entering an option in the EFT Remittance Options field. The selected format is displayed in the Mekorma MICR Check Printing screen when you print the remittances. The same…

Automate the Selection of Printers

Configuration » Automate the Selection of Printers

Mekorma leverages Microsoft Dynamics GP’s Named Printers feature to bring even more convenience and security to the in-house check printing process. Named Printers can save you time and eliminate printing errors by allowing you to configure, in advance, which…

Dynamics GP Web Client

Configuration » Dynamics GP Web Client

As of Mekorma Build x70, Mekorma products are compatible with the Dynamics GP web client. You can easily print payments from a browser of your choice, although Mekorma recommends using Google Chrome. When doing so, you will have access to all Mekorma features with a…

Enable MEM Connector for Individual Checkbooks

Configuration » MEM Connector Setup » Enable MEM Connector for Individual Checkbooks

The MEM Connector must be enabled on a per checkbook basis for both Payables and US Payroll. This will enable the MEM integration buttons to display on the necessary windows. Payables *To open the Mekorma MICR Checkbook Setup window, go to the Mekorma Area Page >…

Print Miscellaneous Checks

Process Payments » Print Payments » Print Miscellaneous Checks

The Dynamics GP Miscellaneous Check feature allows you to print a check to any entity without creating the entity as a vendor. Mekorma MICR uses the Dynamics GP Miscellaneous Check screen, but intercepts the check printing process and prints the checks using the…

Send Batches for ePayment Processing

Process Payments » Process Payments Electronically » Send Batches for ePayment Processing

Once necessary approvals have been completed (if Mekorma security has been configured for this company), an ePayment batch can be sent for processing in the GP Print Payments window, or from within the Multi-Batch action board. !Please note that for Enhanced…

Disable Print Blank Checks

Configuration » Configure Security Model » Task-Based Security » Disable Print Blank Checks

If you would like to to hide the Print Blank Checks menu command on the Mekorma MICR Payables, US Payroll and Canadian Payroll menus, the Print Blank Checks Menu Option can be disabled. *To open the Mekorma Security Setup window, go to the Mekorma Area Page > Setup >…

Disable Print Blank Checks

Configuration » Configure Security Model » Legacy Security » Disable Print Blank Checks

If you would like to to hide the Print Blank Checks menu command on the Mekorma MICR Payables, US Payroll and Canadian Payroll menus, the Print Blank Checks Menu Option can be disabled. *To open the Mekorma MICR Security Setup window, go to the Mekorma Area Page >…

Choose Check Formats from the Check Format Library

Configuration » Set Up a Checkbook » Choose Check Formats from the Check Format Library

Mekorma’s Checkbook Setup window allows you to select pre-configured check formats for the Purchasing, US Payroll and Canadian Payroll modules. You can select up to 7 different formats for the different purposes used by Dynamics GP. The selected formats do…

Assign a Signature to a User ID

Configuration » Configure Security Model » Legacy Security » Setup Signatures/ Approvals by User ID » Assign a Signature to a User ID

*To access the Security Maintenance window (for use with Legacy Security options), go to the Mekorma Area page > Setup > Company > Security Maintenance Open the Security Maintenance window. Use the Add/ Modify User button to add the Dynamics GP User who will be…

Request Approval or Authorization

Process Payments » Approvals with Secure Approval Workflow » Request Approval or Authorization

Request Approval Regardless of the security model you have configured (Task-Based approvals or Legacy Security by User ID), approval requests can be accomplished in the following way: After building a payment batch, the Request Approval button can be selected on…

Import Signatures to the Signature Library

Configuration » Import Signatures to the Signature Library

Before it can be used in your company’s security settings, each signature image file must be imported into the Signature Library. You must have all signatures needed for your security saved in a digital format. Files can be the following formats: .bmp, .gif, .jpg…

Activate Secure Approval Workflow

Configuration » Configure Security Model » Legacy Security » Setup Signatures/ Approvals by User ID » Activate Secure Approval Workflow

Mekorma Payables Secure Approval Workflow allows users to review and approve payment batches (EFTs / Checks). Email notifications and Navigation lists replace the password prompts. Users receive emails that a batch requires approval and can then review and approve…

Approvals with Secure Approval Workflow

Process Payments » Approvals with Secure Approval Workflow

After building a batch of payments, the batch can be locked before printing. An approval workflow can be configured to notify designated users (Mekorma Approvers) that there are transaction payments needing their approval. Workflow must first be configured by…

Setup Signatures/ Approvals by User ID

Configuration » Configure Security Model » Legacy Security » Setup Signatures/ Approvals by User ID

To set up signatures and approvals by User ID, please complete the following steps: *To access the Security Maintenance Window, go to the Mekorma Area Page > Setup > Company > Security Maintenance Add Users and Signatures Open the Security Maintenance…

Setup for EFT Processing with Mekorma

Configuration » Setup for EFT Processing with Mekorma

This section will demonstrate how to set up your GP system to process EFTs using Mekorma. You must be sure your checkbook(s) are already configured for EFT processing in Dynamics GP, which is essential for the MICR process to go smoothly. Follow these…

Prerequisites

Introduction to Mekorma » Prerequisites

There are several items to consider, and information you must have on hand to ensure your Mekorma installation and implementation are successful: For All Mekorma Users Gather bank account information From what companies and checkbooks will you be making…

Signatures with Batch Authorization

Configuration » Configure Security Model » Task-Based Security » Signatures with Batch Authorization

Once you have chosen Task-Based Security in the Security Setup window, and assigned Security Roles and Tasks to the desired Authorizers, a Threshold ID must be created to enable Authorizers to authorize batches when requested. Watch the video below for an example of a…

Navigating to Mekorma Windows

Configuration » Navigating to Mekorma Windows

Mekorma has its own Area Page within Dynamics GP, so that all Mekorma related windows can be accessed from one screen. Traditional Mekorma navigation via Dynamics GP menus remains in effect. You can configure GP’s Navigation Pane to make the Mekorma Area Page…

MEM Connector for Payroll

Configuration » MEM Connector Setup » MEM Connector for Payroll

When Binary Stream’s Multi-Entity Management is installed, each employee is assigned to a facility, and each facility is assigned to a payroll checkbook. When payroll is processed, multiple checkbooks may be accessed. Check numbers are assigned according to the…

Apply a Threshold ID to a Checkbook

Configuration » Configure Security Model » Task-Based Security » Apply a Threshold ID to a Checkbook

The final step in setting up Task-Based security is to assign Threshold IDs to the checkbooks from which you will be paying. You can assign different Threshold IDs to the Payables, US Payroll and Canadian Payroll modules from within the Checkbook Setup window. *To…

Multi-Batch Management Setup

Configuration » Multi-Batch Management Setup

Multi-Batch Management (MMM) allows Mekorma users to build and process payment batches, for multiple companies and checkbooks, using one centralized action board. There are a number of setup options that allow you to automate the payment process in various ways. You…

Print Payments

Process Payments » Print Payments

Printing Checks with Mekorma Payment Hub Mekorma MICR integrates fully with Microsoft Dynamics GP and gives you the ability to: Print on blank or pre-printed check stock Print signatures based on the dollar amount of the check Add secure approval workflow or batch…

Signatures with Approval Workflow

Configuration » Configure Security Model » Task-Based Security » Signatures with Approval Workflow

Once you have chosen Task-Based Security in the Security Setup window, and assigned Security Roles and Tasks to the desired Approvers, Threshold IDs can be created to enable a secure workflow process. Watch the video below for an example of two Threshold IDs that…

New Features

Release Notes for Mekorma Build x78 » New Features

*Expand each section by clicking +. Collapse each section by clicking - Mekorma Payment Hub (compatible with GP2013, 2015, 2016, 2018) Improved performance as the system no longer automatically retrieves registration keys during GP startup and no longer…

Print Payables Batch Checks

Process Payments » Print Payments » Print Payables Batch Checks

Printing payables check batches can be done in several different ways: Mekorma Payment Hub MICR Check Printing Using the Mekorma Payment Hub core MICR functionality, payables batches can be printed one batch at-a-time, on a per-company basis. This is accomplished by…

Issues Fixed

Release Notes for Mekorma Build x78 » Issues Fixed

*Expand each section by clicking +. Collapse each section by clicking - Issues Fixed in September 2019 release (x78.10) Mekorma Payment Hub (MICR) Identified and fixed an issue by which an intermittent network disconnection from SQL Server database server may…

Results Reports Email Setup

Configuration » Multi-Batch Management Setup » Results Reports Email Setup

After batches are built in the Multi-Batch Management Action Board, a Build Results Report is generated. After processing checks and EFTs in the Action Board, an MMM Print Process Results Report is generated. After posting checks and EFTs in the Action Board, a…

Add Elements to Check Formats

Configuration » Set Up a Checkbook » Customize Check Formats Using the Configurator » Add Elements to Check Formats

Our existing check formats can be customized by adding elements using the Mekorma Configurator. Fields can be added to any of our check formats, and can be easily placed or re-located with the Configurator’s drag-and-drop interface. Open the the Checkbook…

Assign Signature Files to Users

Configuration » Configure Security Model » Task-Based Security » Assign Signature Files to Users

In Task-Based security, before using signatures to set up Threshold IDs, an administrator must first assign signature files to individual users. Be sure that all needed signatures are in a digital format and stored in an accessible folder. *To access the Signature…

How to Create a Digital Signature

Introduction to Mekorma » How to Create a Digital Signature

If you will be using signatures as part of your security settings in Mekorma, you will need to gather all needed signatures and transform them into a digital format. Please watch the video below to view step-by-step instructions, as recommended by Mekorma: Take a…

Introduction to Mekorma

Introduction to Mekorma

Thank you for your interest in Mekorma products. Mekorma Payment Hub is a payables solution integrated with Microsoft Dynamics GP®. The Payment Hub offers MICR check printing and the ability to print on blank or pre-printed check stock; automated signature logic;…

Recommended Printers and Supplies

Introduction to Mekorma » Recommended Printers and Supplies

Printers for MICR Check Printing We recommend that you print Mekorma checks to a dedicated medium to higher quality check printer using blank check stock. The printer should: Be a PCL or PostScript compliant laser jet printer. Use original (never refurbished) MICR…

MEM Connector: Payroll Check Formats

Configuration » Set Up a Checkbook » Customize Check Formats Using the Configurator » MEM Connector: Payroll Check Formats

The following fields are provided for placement on the stub layout and can be added using the Mekorma Configurator: !All payroll checkbooks should be set up with the same stub layout file. Only one layout is used when printing payroll checks. These fields are…

Email/ Text Notifications

Configuration » Configure Security Model » Task-Based Security » Email/ Text Notifications

Users assigned to Approver or Authorizer security roles can set up email and text notifications for optimal workflow within the Mekorma Preferences window: Set Up Email and Text Notifications *To access the Mekorma User Preferences window, go to the Microsoft…

Track Payment History with the Audit Log Report

Process Payments » Track Payment History with the Audit Log Report

The Audit Log report records the details of posted check/ EFT batches, including the Approvers/ Authorizers of each batch. This feature provides an added layer of security when processing payments with Mekorma. *To open the Mekorma MICR Audit Log Report window, go…

Print Payments Using the Web Client

Process Payments » Print Payments » Print Payments Using the Web Client

These instructions apply to printing within the Dynamics GP Web Client, assuming the Mekorma Print Client has been installed and the user who needs to print has been granted security access to the Web Client. Open the Print Payments window. Use the look-up to…

Print Payables Transaction Checks

Process Payments » Print Payments » Print Payables Transaction Checks

The process for printing payables transaction checks with Mekorma follows the same steps as printing standard Dynamics GP payables transaction checks with one exception: The alternate Print Mekorma MICR Payables Transaction Checks window is used, rather than the…

Options for Building Multiple Batches

Configuration » Multi-Batch Management Setup » Options for Building Multiple Batches

When building payment batches using Mekorma Multi-Batch Management (MMM), you can configure settings in the one of three ways. *To open the Multi-Batch Options window, go to the Mekorma Area Page > Setup > System > Multi-Batch Management Setup > Options Open the…

How to Use This Guide

How to Use This Guide

Welcome to Mekorma’s online user guide, designed to equip you with the knowledge needed to install, configure and run payment processes using Mekorma Payment Hub for Payables/ Payroll, Multi-Batch Management, Enhanced Electronic Payments and the MEM Connector for…

Print US Payroll Checks

Process Payments » Print Payments » Print US Payroll Checks

You are ready to print US Payroll checks after the following steps have been completed: Create a US payroll batch using the standard Microsoft Dynamics GP procedures. Build and calculate your checks. *To open the Print Mekorma MICR US Payroll Checks window, go to…

Processing Batches with Split Batches Enabled

Process Payments » Processing Batches with Split Batches Enabled

Processing Split Batches Using Task-Based Security with Approvals If the split batch feature is enabled, batches are split during the workflow process based on the Threshold ID logic: Transactions that do not require approval will remain in the original batch,…

Approve or Authorize with Task-Based Workflow

Process Payments » Approvals with Secure Approval Workflow » Approve or Authorize with Task-Based Workflow

Mekorma Approvers must approve transactions within their designated threshold levels before checks/ EFTs can be printed and processed; Mekorma Batch Authorizers must authorize pending batches before the batches can be printed/ processed. Approve Payment Transactions …

Mekorma Fields for Check Stubs

Configuration » Set Up a Checkbook » Customize Check Formats Using the Configurator » Mekorma Fields for Check Stubs

All available check stub fields within the Mekorma Configurator are listed below by section. Any of these fields can be added by clicking on the Add Elements button once the Mekorma Configurator has been opened: These fields are available for Payables, US Payroll…