Validating During the Payment Process

Pay run validations occur at the time of payment for all payment types and processes:

• Ad-hoc checks
• Remote Payment Services
• Action Board
  

No matter how you process payments, when pay run validations are enabled, vendors may be automatically validated during the payment process if:

• They have never been validated before
• Their last validation date past the number of days configured
• They have at least one active validation provider
• Their validations are set to block vendors on errors or errors or warnings
  

How to validate during a pay run

When enabled, pay run validations happen automatically once you click Print from the payment journal. If the vendor passes validation, the payment will continue as normal and you can print your check. If a vendor fails validation at this point, the payment is not processed and you will receive an error alerting you to the blocked payment.

Handling failed validations during a pay run

If you receive the following error message:
Blocked must not be Payment for Vendor _______.

This means the vendor is currently blocked from payment due to a failed validation.

To resolve:

1. Correct any issues with the vendor’s information.
2. Revalidate the vendor.
3. Once the status is OK, set the Blocked field to blank to allow payments.
   

In batches with multiple vendors, either resolve any validation issues or remove the blocked vendor from the batch and process the payment again.

Note: If a vendor is already blocked before the pay run, they are not re-validated. You must manually clear the blocked status in the vendor card.