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Configure a Checkbook’s MICR Line

Configuration » Set Up a Checkbook » Configure a Checkbook’s MICR Line

Watch the video below for detailed instructions on how to configure the MICR line for your AP, US Payroll and Canadian Payroll checkbooks: Configure the MICR Line *To access the Mekorma Checkbook Setup window, go to the Mekorma Area Page > Setup > Purchasing >…

Set Up a Checkbook

Configuration » Set Up a Checkbook

Before setting up your checkbooks for Mekorma MICR check printing, please be sure you have already created the necessary Checkbook ID(s) within the Dynamics GP Checkbook Maintenance window. Consult your GP documentation if you need assistance with this step. Mekorma…

Assign a Checkbook to a Purchase Order

Process Payments » Assign Checkbooks for Invoice Selection » Assign a Checkbook to a Purchase Order

The Assign by Checkbook feature can also be applied to the Purchase Order (PO) system. A checkbook can be assigned to the original Purchase Order, and that assignment will be carried through to the invoice. The Assign by Checkbook feature must be enabled before any…

Assign a Checkbook to a Payment Batch

Process Payments » Assign Checkbooks for Invoice Selection » Assign a Checkbook to a Payment Batch

Assigning a checkbook to an entire batch works well if you have a group of invoices that should all be paid by the same checkbook. The Assign by Checkbook feature must be enabled before any assignments can be made. *To open the Payables Batch Entry window, go to…

Assign a Checkbook to a Vendor

Process Payments » Assign Checkbooks for Invoice Selection » Assign a Checkbook to a Vendor

You can assign a specific checkbook to a Dynamics GP vendor. Assigning a checkbook to a vendor allows you to automatically exclude that vendor from check batches associated with other checkbooks. The option to exclude vendors can be activated when each check batch is…

Apply a Threshold ID to a Checkbook

Configuration » Configure Security Model » Task-Based Security » Apply a Threshold ID to a Checkbook

The final step in setting up Task-Based security is to assign Threshold IDs to the checkbooks from which you will be paying. You can assign different Threshold IDs to the Payables, US Payroll and Canadian Payroll modules from within the Checkbook Setup window. *To…

Assign a Checkbook to an Invoice

Process Payments » Assign Checkbooks for Invoice Selection » Assign a Checkbook to an Invoice

You can assign a checkbook to each invoice upon entry. This is effective if you are handling a group of invoices that are each paid by different checkbooks. The Assign by Checkbook feature must be enabled before any assignments can be made. *To open the…

Add a Checkbook for ePayment Processing

Configuration » Electronic Payment Processing » Add a Checkbook for ePayment Processing

After the Enhanced ePayment Configuration Wizard has been run, additional checkbooks can be added for ePayment processing. This is a two-step process, as additional checkbooks must be added in the Enhanced ePayment portal, then within the ePayment Configuration window…

Security by Checkbook ID

Configuration » Configure Security Model » Legacy Security » Security by Checkbook ID

To Configure Security by Checkbook: *To open the Mekorma MICR Security Setup window, be sure you have chosen Legacy Security in the Security Setup window. Then go the the Mekorma Area page > Setup > Company > Security Maintenance On the Mekorma MICR Security…

Enable Assign by Checkbook Feature

Configuration » Enable Assign by Checkbook Feature

You can assign Payables invoices, POP Shipment/Invoices and POP invoices to checkbooks using the Assign by Checkbook option available from the Additional menu on transaction entry screens. The feature must be enabled to take effect. *To open the Mekorma MICR System…

Select Vouchers by Vendor Checkbook ID

Process Payments » Assign Checkbooks for Invoice Selection » Select Vouchers by Vendor Checkbook ID

Assigning a payment by vendor Checkbook ID is most useful when you want to pay a certain type of vendor from a particular checkbook. Examples: You are paying grants, and the grant vendors can only be paid by the grant checkbook and not your operating…

Select Vouchers by Voucher Checkbook ID

Process Payments » Assign Checkbooks for Invoice Selection » Select Vouchers by Voucher Checkbook ID

Assigning a payment by voucher checkbook ID is most useful when you want to pay a certain type of voucher from a particular checkbook. Examples: You are paying grants, and the grant vouchers can only be paid by the grant checkbook and not your operating…

Configure Signature Logic Only

Configuration » Configure Security Model » Task-Based Security » Configure Signature Logic Only

It is possible to configure your settings so that signature logic only (no approval process necessary) is applied to your check printing. This includes the ability to print blank lines for hand written signatures. Make sure all necessary signature files have been…

Configure Security Model

Configuration » Configure Security Model

Once you’ve determined which security model you will be using, you must select the appropriate choice in the Security Setup window. !For first-time installation of Mekorma build x76 or later, Task-Based Security will be set as the default. Existing Mekorma…

Configure Refund Check Formats

Configuration » Set Up a Checkbook » Customize Check Formats Using the Configurator » Configure Refund Check Formats

Configure Email Settings

Configuration » Setup for EFT Processing with Mekorma » Configure Email Settings

Email settings must be configured within Dynamics GP to ensure that vendors will receive EFT remittances. In the GP Company Email Setup window, check the box labeled PDF, otherwise Mekorma cannot generate EFT files. Create a Remittance Message ID in your GP…

Configure Printing and Posting Reports

Configuration » Multi-Batch Management Setup » Configure Printing and Posting Reports

There are certain setting that need to be in place to ensure that Multi-Batch Management’s automated processes are not interrupted. Therefore, the following requirements must be met in order for MMM to perform as intended: Configure Named Printers Automating…

Customize Check Formats Using the Configurator

Configuration » Set Up a Checkbook » Customize Check Formats Using the Configurator

The Mekorma MICR Configurator is a report editing tool that allows you to modify Mekorma-generated checks and stubs. The Configurator handles any size paper and any system font. Use the Configurator in conjunction with the pre-prepared stub files provided in the…

Create a Process ID

Configuration » Multi-Batch Management Setup » Create a Process ID

A Process ID allows you to save build criteria for multiple companies and checkbooks. When a Process ID is run in the Action Board, batches are built according to all the build parameters you have saved within that ID. *To open the Multi-Batch Management Process…

Pay a Vendor Manually When Using ePayments

Process Payments » Print Payments » Pay a Vendor Manually When Using ePayments

When using Mekorma Enhanced Electronic Payments, if you have selected to have the ePayment service print your vendor checks off-site, there may be times when you need to print a check manually using Mekorma MICR. There are two ways to accomplish this task: Change…

Assign a Signature to a User ID

Configuration » Configure Security Model » Legacy Security » Setup Signatures/ Approvals by User ID » Assign a Signature to a User ID

*To access the Security Maintenance window (for use with Legacy Security options), go to the Mekorma Area page > Setup > Company > Security Maintenance Open the Security Maintenance window. Use the Add/ Modify User button to add the Dynamics GP User who will be…

Create a Build ID

Configuration » Multi-Batch Management Setup » Create a Build ID

A Build ID allows you to save your payment voucher selection criteria so you don’t have to recreate it each time you build payment batches. To save the build criteria, Multi-Batch Management uses a window based on Dynamics GP’s Build Payment Batch window.…

How to Create a Digital Signature

Introduction to Mekorma » How to Create a Digital Signature

If you will be using signatures as part of your security settings in Mekorma, you will need to gather all needed signatures and transform them into a digital format. Please watch the video below to view step-by-step instructions, as recommended by Mekorma: Take a…

Enable MEM Connector for Individual Checkbooks

Configuration » MEM Connector Setup » Enable MEM Connector for Individual Checkbooks

The MEM Connector must be enabled on a per checkbook basis for both Payables and US Payroll. This will enable the MEM integration buttons to display on the necessary windows. Payables *To open the Mekorma MICR Checkbook Setup window, go to the Mekorma Area Page >…

Setup for EFT Processing with Mekorma

Configuration » Setup for EFT Processing with Mekorma

This section will demonstrate how to set up your GP system to process EFTs using Mekorma. You must be sure your checkbook(s) are already configured for EFT processing in Dynamics GP, which is essential for the MICR process to go smoothly. Follow these…

Print Miscellaneous Checks

Process Payments » Print Payments » Print Miscellaneous Checks

The Dynamics GP Miscellaneous Check feature allows you to print a check to any entity without creating the entity as a vendor. Mekorma MICR uses the Dynamics GP Miscellaneous Check screen, but intercepts the check printing process and prints the checks using the…

Add EFT Logos to Remittances

Configuration » Setup for EFT Processing with Mekorma » Add EFT Logos to Remittances

The EFT Logo field allows users to insert a logo onto a check stub. EFT logo configurations are stored by checkbook. *To open the Checkbook Setup window, go to the Mekorma Area Page > Setup > Purchasing > Checkbook Setup Open the Checkbook Setup window. Follow…

Enable EFT Comments for Check Formats

Configuration » Setup for EFT Processing with Mekorma » Enable EFT Comments for Check Formats

The EFT Comment field prints a comment if the format is being used for an EFT transaction. EFT comments configurations are stored on a per-checkbook basis. *To open the Checkbook Setup window, go to the Mekorma Area Page > Setup > Purchasing > Checkbook Setup Open…

Test Check Layout and Security

Configuration » Test Check Layout and Security

Printing test checks help you verify the correctness of your check layouts and confirm the approver, password and signature options you have configured. Print the test checks from the same workstation and printer you will be using for live checks. Differences in…

MEM Connector for Payroll

Configuration » MEM Connector Setup » MEM Connector for Payroll

When Binary Stream’s Multi-Entity Management is installed, each employee is assigned to a facility, and each facility is assigned to a payroll checkbook. When payroll is processed, multiple checkbooks may be accessed. Check numbers are assigned according to the…

Print EFT Remittances

Process Payments » Print Payments » Print EFT Remittances

If you are printing EFT remittances, you can select the format for printing the remittances by entering an option in the EFT Remittance Options field. The selected format is displayed in the Mekorma MICR Check Printing screen when you print the remittances. The same…

Specify Check or Remit Numbers

Configuration » Setup for EFT Processing with Mekorma » Specify Check or Remit Numbers

If you want to use check numbers instead of the EFT numbering sequence with Mekorma, that option must be configured in Dynamics GP. *To open the Checkbook Maintenance window, go to the Mekorma Area Page > Cards > Financial > Checkbook Open the Checkbook Maintenance…

Choose Check Formats from the Check Format Library

Configuration » Set Up a Checkbook » Choose Check Formats from the Check Format Library

Mekorma’s Checkbook Setup window allows you to select pre-configured check formats for the Purchasing, US Payroll and Canadian Payroll modules. You can select up to 7 different formats for the different purposes used by Dynamics GP. The selected formats do…

Choose EFT Remittance Options

Configuration » Setup for EFT Processing with Mekorma » Choose EFT Remittance Options

In order to email EFT remittances to vendors, you must choose an appropriate remittance format. *To open the Checkbook Setup window, go to the Mekorma Area Page > Setup > Purchasing > Checkbook Setup Open the Checkbook Setup window. Select the checkbook you…

Print Payables Transaction Checks

Process Payments » Print Payments » Print Payables Transaction Checks

The process for printing payables transaction checks with Mekorma follows the same steps as printing standard Dynamics GP payables transaction checks with one exception: The alternate Print Mekorma MICR Payables Transaction Checks window is used, rather than the…

Vendor Class Security

Configuration » Configure Security Model » Legacy Security » Vendor Class Security

The Vendor Class Security feature provides the flexibility to customize Mekorma’s security settings on a per Vendor Class basis. This feature is supported under Mekorma Legacy Security by Checkbook ID and User ID. The rules configured for vendor security…

Print Refund Checks

Process Payments » Print Payments » Print Refund Checks

To print a refund check with Mekorma MICR, follow the standard GP processes to create the return(s). If you need help configuring Mekorma refund check formats, please see this page. *To access the Print Mekorma MICR Payables Checks window, go to the Mekorma Area page…

Signatures Only with Standard GP Security

Configuration » Configure Security Model » Legacy Security » Signatures Only with Standard GP Security

When using the Legacy Security model, it is possible to set up very simple signature logic, allowing you to automatically print signatures on checks without configuring passwords or workflow. The setup steps described below will apply the same signature logic to…

Print US Payroll Checks

Process Payments » Print Payments » Print US Payroll Checks

You are ready to print US Payroll checks after the following steps have been completed: Create a US payroll batch using the standard Microsoft Dynamics GP procedures. Build and calculate your checks. *To open the Print Mekorma MICR US Payroll Checks window, go to…

Track Payment History with the Audit Log Report

Process Payments » Track Payment History with the Audit Log Report

The Audit Log report records the details of posted check/ EFT batches, including the Approvers/ Authorizers of each batch. This feature provides an added layer of security when processing payments with Mekorma. *To open the Mekorma MICR Audit Log Report window, go…

Print Blank Checks

Process Payments » Print Payments » Print Blank Checks

Blank checks are not posted to the General Ledger when they are printed. To record them, they must be entered later as manual payments. Though the blank checks are not recorded at the time of printing, if the default starting check number is used, the Next Check Number…

Print Canadian Payroll Checks

Process Payments » Print Payments » Print Canadian Payroll Checks

*The check numbering system for Canadian Payroll checks is configured on the Payroll Control Setup – Canada screen, not the Checkbook Maintenance screen. You are ready to print Canadian Payroll checks after the following steps have been completed: Create a…

Legacy Security Model

Introduction to Mekorma » Security Model Options » Legacy Security Model

Mekorma Legacy Security Legacy is Mekorma’s original security model and includes the options to set security by: User ID Checkbook ID Default GP security User ID Security by User ID uses the Microsoft Dynamics GP User ID and password as your check…

Prerequisites

Introduction to Mekorma » Prerequisites

There are several items to consider, and information you must have on hand to ensure your Mekorma installation and implementation are successful: For All Mekorma Users Gather bank account information From what companies and checkbooks will you be making…

Legacy Security

Configuration » Configure Security Model » Legacy Security

Legacy Security allows you to configure security by User ID, which includes the Payables Approval Workflow, or by Checkbook ID. You can also configure ONLY signatures using this model. Setting Up Signatures/Approvals by User ID Security by Checkbook ID Signatures…

Activate Secure Approval Workflow

Configuration » Configure Security Model » Legacy Security » Setup Signatures/ Approvals by User ID » Activate Secure Approval Workflow

Mekorma Payables Secure Approval Workflow allows users to review and approve payment batches (EFTs / Checks). Email notifications and Navigation lists replace the password prompts. Users receive emails that a batch requires approval and can then review and approve…

Recommended Printers and Supplies

Introduction to Mekorma » Recommended Printers and Supplies

Printers for MICR Check Printing We recommend that you print Mekorma checks to a dedicated medium to higher quality check printer using blank check stock. The printer should: Be a PCL or PostScript compliant laser jet printer. Use original (never refurbished) MICR…

Issues Fixed

Release Notes for Mekorma Build x78 » Issues Fixed

*Expand each section by clicking +. Collapse each section by clicking - Issues Fixed in September 2019 release (x78.10) Mekorma Payment Hub (MICR) Identified and fixed an issue by which an intermittent network disconnection from SQL Server database server may…

Mekorma Quickstart

Configuration » Mekorma Quickstart

The video below will walk you through the necessary steps to get Mekorma functioning, so that you can assess your payment processes and ensure that you are ready to move on to production. Login as ‘sa’. Select the company that you want to…

Build ePayment Batches

Process Payments » Process Payments Electronically » Build ePayment Batches

In standard GP processing, separate batches must be built for each payment type. One of the benefits the Enhanced Electronic Payments service offers is the ability to include all payment types in a single batch. ePayment batches can be created in the following…

Assign Checkbooks for Invoice Selection

Process Payments » Assign Checkbooks for Invoice Selection

Mekorma’s Assign by Checkbook feature allows payables invoices to be assigned to a specific checkbook. You can assign each invoice to a checkbook individually, or assign groups of invoices to a single checkbook in a batch process. This feature works with payables…

Automate the Selection of Printers

Configuration » Automate the Selection of Printers

Mekorma leverages Microsoft Dynamics GP’s Named Printers feature to bring even more convenience and security to the in-house check printing process. Named Printers can save you time and eliminate printing errors by allowing you to configure, in advance, which…

Add Elements to Check Formats

Configuration » Set Up a Checkbook » Customize Check Formats Using the Configurator » Add Elements to Check Formats

Our existing check formats can be customized by adding elements using the Mekorma Configurator. Fields can be added to any of our check formats, and can be easily placed or re-located with the Configurator’s drag-and-drop interface. Open the the Checkbook…

Print Check Copies to PDF

Process Payments » Print Payments » Print Check Copies to PDF

This feature automatically generates PDF copies of each individual check or EFT, once they have been printed and/ or posted. Check copies are stored in a location defined on the System Options screen. Automatic check copies are generated when you print: Payables…

Sort Checks when Printing

Process Payments » Print Payments » Sort Checks when Printing

Checks and EFTs can be sorted into groups when printing a batch from the Print Mekorma MICR Payables Checks window. Sorting options include the following: Payment Number Name State – City Zip Code Voucher Number Open the Print Mekorma MICR Payables…

Task-Based Security Model

Introduction to Mekorma » Security Model Options » Task-Based Security Model

Task-Based security allows you to configure a secure approval workflow or batch authorization process for payables batches. This video gives an overview of Task-Based security and how it works: You will want to decide whether to configure secure approval…

Print Payments

Process Payments » Print Payments

Printing Checks with Mekorma Payment Hub Mekorma MICR integrates fully with Microsoft Dynamics GP and gives you the ability to: Print on blank or pre-printed check stock Print signatures based on the dollar amount of the check Add secure approval workflow or batch…

Security Model Options

Introduction to Mekorma » Security Model Options

Mekorma users can choose between two working security models, if more than the standard GP option is desired. In addition to the below descriptions, please see here for a detailed list of features and how they compare. Mekorma Task-Based Security Available in build…

New Features

Release Notes for Mekorma Build x78 » New Features

*Expand each section by clicking +. Collapse each section by clicking - Mekorma Payment Hub (compatible with GP2013, 2015, 2016, 2018) Improved performance as the system no longer automatically retrieves registration keys during GP startup and no longer…

Select Vouchers Using Multi-Batch Management

Process Payments » Assign Checkbooks for Invoice Selection » Select Vouchers Using Multi-Batch Management

To use the Assign by Checkbooks feature when automating the batch building process with Mekorma Multi-Batch Management, you can Select Vouchers by Vendor or Voucher Checkbook ID when you create a Process ID.  Watch the video excerpt below demonstrating how to…

Signatures Only with Standard GP Security

Introduction to Mekorma » Security Model Options » Signatures Only with Standard GP Security

Payments can also be processed without configuring Mekorma security. In that case, standard Dynamics GP security will apply. Even if you choose not to configure passwords, thresholds, or secure approval workflow using Mekorma security, it is possible to apply Mekorma…

Print Payables Batch Checks

Process Payments » Print Payments » Print Payables Batch Checks

Printing payables check batches can be done in several different ways: Mekorma Payment Hub MICR Check Printing Using the Mekorma Payment Hub core MICR functionality, payables batches can be printed one batch at-a-time, on a per-company basis. This is accomplished by…

Send Batches for ePayment Processing

Process Payments » Process Payments Electronically » Send Batches for ePayment Processing

Once necessary approvals have been completed (if Mekorma security has been configured for this company), an ePayment batch can be sent for processing in the GP Print Payments window, or from within the Multi-Batch action board. !Please note that for Enhanced…

Virtual Card Processing: Pre-funded or Credit Model

Introduction to Mekorma » Virtual Card Processing: Pre-funded or Credit Model

Mekorma Enhanced Electronic Payments service can pay your vendors via checks, EFT, or by virtual credit cards (Vcard). What is a virtual credit card? Rather than swiping a physical, plastic card, your vendors will be emailed a 16-digit virtual card that is only good…

Print Multiple Batches at One Time

Process Payments » Print Payments » Print Multiple Batches at One Time

Mekorma Multi-Batch Management (MMM) provides an ability to automate the printing and posting of payables batches across multiple companies and checkbooks. Checks and EFTs can be printed and processed from within the Multi-Batch Management Action Board, whether the…

Credit Model Virtual Cards

Process Payments » Process Payments Electronically » Manage Virtual Card Payments » Credit Model Virtual Cards

When processing virtual card payments using the credit model, you are extended a no-cost line of credit by the virtual card company. After batches are sent for processing, you will not be immediately charged for issued cards (as you are when using the pre-funded…

Introduction to Mekorma

Introduction to Mekorma

Thank you for your interest in Mekorma products. Mekorma Payment Hub is a payables solution integrated with Microsoft Dynamics GP®. The Payment Hub offers MICR check printing and the ability to print on blank or pre-printed check stock; automated signature logic;…

Test and Enable Multi-Batch Processing

Configuration » Multi-Batch Management Setup » Test and Enable Multi-Batch Processing

*To open the Multi-Batch Management Setup window, go to the Mekorma Area Page > Setup > System > Multi-Batch Management Setup Test Multi-Batch Management (MMM) If you would like to try Multi-Batch Management before ordering, you can do so by designating one or more…

Browser Settings

Configuration » Dynamics GP Web Client » Browser Settings

In order to print checks using Mekorma on the Dynamics GP Web Client, there are a few browser settings that will make the process run more smoothly. *Mekorma recommends Google Chrome, as Chrome allows you to bypass manually opening the .mcp (Mekorma Check Print)…

Grant Security Access to Mekorma Alternate Windows

Configuration » Grant Security Access to Mekorma Alternate Windows

Mekorma Payment Hub uses alternate Microsoft Dynamics GP windows for printing payables transaction checks, payables batch checks and US payroll checks. Security must be granted to these alternate windows for each user printing checks. Before setting up security roles…

Assign Named Printers to Mekorma Tasks

Configuration » Automate the Selection of Printers » Assign Named Printers to Mekorma Tasks

Once Named Printers have been set up, you can now assign different printers for MICR checks, check copies, overflows and EFT remittances in the Assign Named Printers window: *To access the Assign Named Printers window, go to the Microsoft Dynamics GP drop-down menu >…

Print Client for GP Web Client

Installation » Print Client for GP Web Client

To print Mekorma checks out of the Dynamics GP Web Client, it is necessary to install the Mekorma Print Client (MICRPrintClient.exe) on each workstation intended for Mekorma check printing from a Web Client session. There are two methods for accomplishing…

Disable Print Blank Checks

Configuration » Configure Security Model » Legacy Security » Disable Print Blank Checks

If you would like to to hide the Print Blank Checks menu command on the Mekorma MICR Payables, US Payroll and Canadian Payroll menus, the Print Blank Checks Menu Option can be disabled. *To open the Mekorma MICR Security Setup window, go to the Mekorma Area Page >…

Use the Check Image Archive

Process Payments » Use the Check Image Archive

The Check Image Archive feature allows you to view and print an image of a posted check/ EFT remittance from the following Payables, US Payroll and Canadian Payroll windows: Payables Payments Zoom Payroll Check Inquiry Payroll Transaction Inquiry Canadian Payroll…

Import Signatures to the Signature Library

Configuration » Import Signatures to the Signature Library

Before it can be used in your company’s security settings, each signature image file must be imported into the Signature Library. You must have all signatures needed for your security saved in a digital format. Files can be the following formats: .bmp, .gif, .jpg…

Signatures with Batch Authorization

Configuration » Configure Security Model » Task-Based Security » Signatures with Batch Authorization

Once you have chosen Task-Based Security in the Security Setup window, and assigned Security Roles and Tasks to the desired Authorizers, a Threshold ID must be created to enable Authorizers to authorize batches when requested. Watch the video below for an example of a…

MEM Connector for Payables

Configuration » MEM Connector Setup » MEM Connector for Payables

The Mekorma MICR MEM Payables Connector module integrates with Binary Stream’s Multi-Entity Management® product to provide access to facility (entity) information for vouchers printed on Mekorma MICR check stubs. The MEM Connector for Payables requires a separate…

EFTs with Multi-Batch Management

Configuration » Setup for EFT Processing with Mekorma » EFTs with Multi-Batch Management

All previous set up steps for processing EFTs with Mekorma must be in place. This page addresses settings that are specific to processing EFTs (ACH) with Multi-Batch Management. !You cannot use GP Report Writer when processing EFTs with MMM. The settings for EFT…

Write-Off Unused Virtual Card Balance

Process Payments » Process Payments Electronically » Manage Virtual Card Payments » Write-Off Unused Virtual Card Balance

Although rare, there may be an instance when a vendor paid via virtual card does not use the entire amount of the issued card. In that case, you can write-off the remaining balance so your account is credited with the unused portion. *To open the Enhanced ePayment…

MEM Connector: Payroll Check Formats

Configuration » Set Up a Checkbook » Customize Check Formats Using the Configurator » MEM Connector: Payroll Check Formats

The following fields are provided for placement on the stub layout and can be added using the Mekorma Configurator: !All payroll checkbooks should be set up with the same stub layout file. Only one layout is used when printing payroll checks. These fields are…

Products Registration

Installation » Products Registration

Upon installation or upgrade, Mekorma keys are automatically retrieved by the system (although keys can be entered manually if needed). In order to retrieve keys, an internet connection is required (allowing access to our Mekorma Registration Web Service). !For best…

Print Payments Using the Web Client

Process Payments » Print Payments » Print Payments Using the Web Client

These instructions apply to printing within the Dynamics GP Web Client, assuming the Mekorma Print Client has been installed and the user who needs to print has been granted security access to the Web Client. Open the Print Payments window. Use the look-up to…

Setup Signatures/ Approvals by User ID

Configuration » Configure Security Model » Legacy Security » Setup Signatures/ Approvals by User ID

To set up signatures and approvals by User ID, please complete the following steps: *To access the Security Maintenance Window, go to the Mekorma Area Page > Setup > Company > Security Maintenance Add Users and Signatures Open the Security Maintenance…

Request Approval or Authorization

Process Payments » Approvals with Secure Approval Workflow » Request Approval or Authorization

Request Approval Regardless of the security model you have configured (Task-Based approvals or Legacy Security by User ID), approval requests can be accomplished in the following way: After building a payment batch, the Request Approval button can be selected on…

Signatures with Approval Workflow

Configuration » Configure Security Model » Task-Based Security » Signatures with Approval Workflow

Once you have chosen Task-Based Security in the Security Setup window, and assigned Security Roles and Tasks to the desired Approvers, Threshold IDs can be created to enable a secure workflow process. Watch the video below for an example of two Threshold IDs that…

Run Table Maintenance

Installation » Run Table Maintenance

As third-party products are not included in the Dynamics GP upgrade process, Mekorma provides its own unified table upgrade system for all your GP companies. Table Maintenance must be run after installing Mekorma for the first time, or after upgrading to a more current…

Enable EFT/ Direct Deposit Security

Configuration » Configure Security Model » Task-Based Security » Enable EFT/ Direct Deposit Security

The same security settings that are applied to your MICR check printing process can be enabled for EFT and Direct Deposit processing. *To open the Mekorma Security Setup window, go to the Mekorma Area Page > Setup > System > Security Setup. Open the Mekorma…

Using Multi-Batch Management with Multi-Entity Management

Process Payments » Build Batches with Mekorma » Using Multi-Batch Management with Multi-Entity Management

Before processing payments using Binary Stream’s Multi-Entity Management (MEM) with Multi-Batch Management (MMM), the following steps must be taken: MEM must be activated for all entities you want to process with MMM. All users must have a default entity…

Enable EFT/ Direct Deposit Security

Configuration » Configure Security Model » Legacy Security » Enable EFT/ Direct Deposit Security

The same security settings that are applied to your MICR check printing process can be enabled for EFT and Direct Deposit processing. *To open the Mekorma Security Maintanance window, go to the Mekorma Area page > Setup > Company > Security Maintenance. Please note…

MEM Connector Setup

Configuration » MEM Connector Setup

MEM stands for Multi-Entity Management®, a product written for Dynamics GP by Binary Stream Software. This product allows organizations to manage multiple legal entities (companies) in one single database. The facility is assigned as payables transactions are entered…

Manage Virtual Card Payments

Process Payments » Process Payments Electronically » Manage Virtual Card Payments

All virtual cards, whether processed through the pre-funded or credit model, can be managed within the Enhanced ePayment Vcard Management window. This window displays all virtual card payments, the status of each card, and current balance. This information is…

Disable Print Blank Checks

Configuration » Configure Security Model » Task-Based Security » Disable Print Blank Checks

If you would like to to hide the Print Blank Checks menu command on the Mekorma MICR Payables, US Payroll and Canadian Payroll menus, the Print Blank Checks Menu Option can be disabled. *To open the Mekorma Security Setup window, go to the Mekorma Area Page > Setup >…

Build Multiple Batches at Once

Process Payments » Build Batches with Mekorma » Build Multiple Batches at Once

*To open the Action Board, go to the Mekorma Area Page > Transactions > Payables > Multi-Batch Management Action Board Open the Multi-Batch Management Action Board. Click on the Action drop-down menu and select Build Payment Batches (this is the default…

New Installation or Product Upgrade

Installation » New Installation or Product Upgrade

Run the Mekorma Installer Log in to Windows as an Administrator. Once the installer has been downloaded, launch the executable file. The file will follow this naming convention: MICR + GP version + Mekorma build version. (ex. MICR2018b078.exe) –…

Electronic Payment Processing

Configuration » Electronic Payment Processing

If you have qualified to use Mekorma Enhanced Electronic Payments, your Dynamics GP system will need to be configured with the assistance of your Project Manager. For more information on Enhanced Electronic Payments and how to qualify, please email Mekorma…

Manage Vendor Status

Configuration » Electronic Payment Processing » Manage Vendor Status

If you are an Enhanced Electronic Payments customer, the status of your vendors’ enrollment can be viewed in the Vendor Enrollment Inquiry window. Filters can be applied that include or exclude vendors of a particular status. You can also view according to…

Dynamics GP Web Client

Configuration » Dynamics GP Web Client

As of Mekorma Build x70, Mekorma products are compatible with the Dynamics GP web client. You can easily print payments from a browser of your choice, although Mekorma recommends using Google Chrome. When doing so, you will have access to all Mekorma features with a…

Multi-Batch Management Setup

Configuration » Multi-Batch Management Setup

Multi-Batch Management (MMM) allows Mekorma users to build and process payment batches, for multiple companies and checkbooks, using one centralized action board. There are a number of setup options that allow you to automate the payment process in various ways. You…

Results Reports Email Setup

Configuration » Multi-Batch Management Setup » Results Reports Email Setup

After batches are built in the Multi-Batch Management Action Board, a Build Results Report is generated. After processing checks and EFTs in the Action Board, an MMM Print Process Results Report is generated. After posting checks and EFTs in the Action Board, a…

Assign Mekorma Security Tasks/ Roles

Configuration » Configure Security Model » Task-Based Security » Assign Mekorma Security Tasks/ Roles

Task-Based Security utilizes Dynamics GP System Security.  Administrators must assign users the ability to authorize and/ or approve payments by adding the appropriate Security Roles and Task IDs to an individual’s GP User Security settings. For your…

Options for Building Multiple Batches

Configuration » Multi-Batch Management Setup » Options for Building Multiple Batches

When building payment batches using Mekorma Multi-Batch Management (MMM), you can configure settings in the one of three ways. *To open the Multi-Batch Options window, go to the Mekorma Area Page > Setup > System > Multi-Batch Management Setup > Options Open the…

How to Use This Guide

How to Use This Guide

Welcome to Mekorma’s online user guide, designed to equip you with the knowledge needed to install, configure and run payment processes using Mekorma Payment Hub for Payables/ Payroll, Multi-Batch Management, Enhanced Electronic Payments and the MEM Connector for…

Enable Split Batches

Configuration » Enable Split Batches

The Split Batch feature enables transactions within a workflow process to be split, according to the threshold level and approval requirements of that threshold. If transactions within a certain threshold range do not need to be approved, those transactions can be…

Navigating to Mekorma Windows

Configuration » Navigating to Mekorma Windows

Mekorma has its own Area Page within Dynamics GP, so that all Mekorma related windows can be accessed from one screen. Traditional Mekorma navigation via Dynamics GP menus remains in effect. You can configure GP’s Navigation Pane to make the Mekorma Area Page…

Mekorma Fields for Check Stubs

Configuration » Set Up a Checkbook » Customize Check Formats Using the Configurator » Mekorma Fields for Check Stubs

All available check stub fields within the Mekorma Configurator are listed below by section. Any of these fields can be added by clicking on the Add Elements button once the Mekorma Configurator has been opened: These fields are available for Payables, US Payroll…

Vendor Qualification for Enhanced Electronic Payments

Introduction to Mekorma » Vendor Qualification for Enhanced Electronic Payments

Mekorma Enhanced Electronic Payments (MEEP) requires that all potential customers complete the vendor qualification process. This process will generate the necessary data needed to review eligibility, including the annual AP spend of each company being considered. If…

Installation

Installation

*Please note, you must install Mekorma on every workstation that performs operations requiring the use of Mekorma features. Preparation Determine your Microsoft Dynamics GP version before downloading your Mekorma product(s). Download the product installer that…

Reprint Checks

Process Payments » Print Payments » Reprint Checks

The Microsoft Dynamics Post Payments window is used to reprint checks. You can reprint all checks or a selected range of checks. Open the Post Payments window. Set the Process field drop-down list to Reprint Checks. Select a range for reprinting checks.…

Set Up Named Printers

Configuration » Automate the Selection of Printers » Set Up Named Printers

*To access the Assign Named Printers window, go to the Microsoft Dynamics GP drop-down menu > Setup > System > Named Printers The first step in configuring Named Printers is to name them! Printers must be set up with Printer IDs: Login as an…

Omit Zero Dollar Checks

Configuration » Omit Zero Dollar Checks

Enable this feature if you do NOT want to print a $0 checks when you process batches using Mekorma functionality. Example: a credit memo fully is applied to a payment and zero dollars is left on invoice, and you do not want the check to print. *To open the Mekorma…

Approve or Authorize with Task-Based Workflow

Process Payments » Approvals with Secure Approval Workflow » Approve or Authorize with Task-Based Workflow

Mekorma Approvers must approve transactions within their designated threshold levels before checks/ EFTs can be printed and processed; Mekorma Batch Authorizers must authorize pending batches before the batches can be printed/ processed. Approve Payment Transactions …

Void ePayment Batches

Process Payments » Process Payments Electronically » Manage Virtual Card Payments » Void ePayment Batches

On occasion, GP may be prevented from receiving a response from the ePayment service once a batch has been sent. For example, if GP is not connected to the internet, the batch cannot be processed. !Only ePayment batches with a status of Sent can be voided. Before…

Void Virtual Card Payments

Process Payments » Process Payments Electronically » Manage Virtual Card Payments » Void Virtual Card Payments

When processing payments using Enhanced Electronic Payments, a virtual card can be voided if the card has a status of Issued (meaning it has not yet used by the vendor.) *To open the Enhanced ePayment Vcard Management window, go to the Mekorma Area page > Routines >…

Mekorma Products Manager

Installation » Mekorma Products Manager

The Mekorma Products Manager is a helper dictionary that manages table maintenance and product registration for all Mekorma products. This product is installed with Mekorma Payment Hub. It is a required component necessary to run all Mekorma products. The Products…

Web Client Security

Configuration » Dynamics GP Web Client » Web Client Security

Once your browser settings are configured, you are ready to provide Web Client print access to your Accounts Payable users as needed. *To open the Web Client Security Access window, go to the Mekorma Area page > Setup > System > Web Client Security Access Log in…

Approve/ Reject Payments with Legacy Security

Process Payments » Approvals with Secure Approval Workflow » Approve/ Reject Payments with Legacy Security

Review and Approve/ Reject Payments with Legacy Security After receiving notification of payments pending approval, Approvers can open the Mekorma Payment Batches Pending Approval navigation list. To review the payments in a batch, select the batch and choose Go…

Assign Signature Files to Users

Configuration » Configure Security Model » Task-Based Security » Assign Signature Files to Users

In Task-Based security, before using signatures to set up Threshold IDs, an administrator must first assign signature files to individual users. Be sure that all needed signatures are in a digital format and stored in an accessible folder. *To access the Signature…

Release Notes for Mekorma Build x78

Release Notes for Mekorma Build x78

Mekorma Build x78 was originally released in June 2019. Watch the video below for an overview of significant changes and new features in Mekorma Build x78 RTM: Follow the links below for detailed notes on: New Features Issues Fixed !A hotfix was issued in…

Pre-Funded Virtual Cards

Process Payments » Process Payments Electronically » Manage Virtual Card Payments » Pre-Funded Virtual Cards

When processing virtual card payments with the pre-funded model, batches are sent to the ePayment service and you are then required to provide funds to the virtual card company for all cards being issued.  How to pre-fund your virtual card…

Build Batches with Mekorma

Process Payments » Build Batches with Mekorma

Payment batches can be created using the standard Microsoft Dynamics GP procedures on a per company basis. The following windows can be used: Build Payment Batch (Select Checks) Edit Payment Batch (Edit Checks) Multi-Batch Management can be used in place of these…

MEM Connector: Payables Check Formats

Configuration » Set Up a Checkbook » Customize Check Formats Using the Configurator » MEM Connector: Payables Check Formats

Depending on which version of Multi-Entity Management is set up for your organization, you will find the facility fields in either the MEM Decentralized Payables category, or the MEM Centralized Payables category. !The MEM Connector must be enabled in order to print…

Print Using the MEM Connector

Process Payments » Print Payments » Print Using the MEM Connector

You can print batches using the MEM Connector from GP’s Build Payment window, where you can select whether to Centralize or Decentralize the process. The configuration for Sorting and Subtotal options will effect the results as follows: Setup Options…

Task-Based Security

Configuration » Configure Security Model » Task-Based Security

This video will guide you through the steps necessary to fully set up approval workflow, authorization and signature logic using the Task-Based Security model: Follow these steps to set up Task-Based Security: Choose Task-Based Security in the Security Setup…

Email/ Text Notifications

Configuration » Configure Security Model » Task-Based Security » Email/ Text Notifications

Users assigned to Approver or Authorizer security roles can set up email and text notifications for optimal workflow within the Mekorma Preferences window: Set Up Email and Text Notifications *To access the Mekorma User Preferences window, go to the Microsoft…

Out-of-Office Feature Set Up

Configuration » Configure Security Model » Task-Based Security » Out-of-Office Feature Set Up

If an Approver or Authorizer needs to delegate another GP user to take over their duties for a period of time, they can do so in the Mekorma User Preferences window. The delegate must have access to the Mekorma Navigation lists. *To access the Mekorma User…

Vendor Master File Management

Configuration » Electronic Payment Processing » Vendor Master File Management

As part of the Enhanced Electronic Payments service, we will contact your vendors to convert them to some form of electronic payment type (virtual credit card or EFT). On a daily basis, according to the schedule configured during installation of the MEEP utility…

Enable Automatic PDF Check Copies

Configuration » Enable Automatic PDF Check Copies

Mekorma provides the option to email EFTs to vendors in PDF format, as well as generate automatic PDF copies of posted checks. Both of these options include the ability to specify the folder location and naming convention of the PDF. *To access the System Options…

Approvals with Secure Approval Workflow

Process Payments » Approvals with Secure Approval Workflow

After building a batch of payments, the batch can be locked before printing. An approval workflow can be configured to notify designated users (Mekorma Approvers) that there are transaction payments needing their approval. Workflow must first be configured by…

Receive and Send Vendor Master Data

Process Payments » Process Payments Electronically » Receive and Send Vendor Master Data

Mekorma recommends using the Enhanced ePayment Utilities before beginning to process your batches electronically. If you have installed and configured the MEEP Utility file, vendor data is automatically synchronized between Dynamics GP and the ePayment service every 24…

Processing Batches with Split Batches Enabled

Process Payments » Processing Batches with Split Batches Enabled

Processing Split Batches Using Task-Based Security with Approvals If the split batch feature is enabled, batches are split during the workflow process based on the Threshold ID logic: Transactions that do not require approval will remain in the original batch,…